Epic Housing is using Delta eSourcing to run this tender exercise
Notice Summary |
---|
Title: | Repair, investment and cyclical maintenance to Epic properties |
Notice type: | Contract Notice |
Authority: | Epic Housing |
Nature of contract: | Works |
Procedure: | Open |
Short Description: | EPIC is seeking to appoint one or a number of contractors to undertake a range of repairs and maintenance services and projects across three lots. |
Published: | 16/03/2021 16:41 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
Epic Housing
131 - 141 Ubberley Road, Bentilee, Stoke-On-Trent, ST2 0EF, United Kingdom
Tel. +44 7387020317, Email: twilkinson@pennington.org.uk
Main Address: https://epichousing.co.uk/, Address of the buyer profile: https://epichousing.co.uk/
NUTS Code: UKG
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Stoke-On-Trent:-Refurbishment-work./65G9R653HE
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Repair, investment and cyclical maintenance to Epic properties
Reference Number: Not provided
II.1.2) Main CPV Code:
45453100 - Refurbishment work.
II.1.3) Type of contract: WORKS
II.1.4) Short description: EPIC is seeking to appoint one or a number of contractors to undertake a range of repairs and maintenance services and projects across three lots.
II.1.5) Estimated total value:
Value excluding VAT: 6,000,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided
II.2) Description
II.2) Description Lot No. 1
II.2.1) Title: Heating System Servicing and Replacement
Lot No: 1
II.2.2) Additional CPV codes:
45259300 - Heating-plant repair and maintenance work.
II.2.3) Place of performance:
UKG WEST MIDLANDS (ENGLAND)
II.2.4) Description of procurement: This includes the annual gas servicing and repairs (a three star service) and associated replacement boilers and components (in accordance with the detailed service specification set out in Appendix 1) to all of our properties.
The scope of this service includes:
•Organising servicing and repairs directly with EPIC’s customers;
•Completing EPIC’s gas servicing programme, issuing LGSRs and ensuring that we are compliant with the Gas (Installation and Use) Safety Regulations 1998 (as amended);
•Undertaking required repairs identified as part of the servicing programme;
•Undertaking boiler replacements as identified as part of the servicing programme;
•Undertaking boiler replacements as components reach the end of their life as instructed by EPIC.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1,200,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals: Two years, plus an extension of a further two years, followed by a further one year, subject to satisfactory performance, up to an overall maximum total of five years.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/65G9R653HE
II.2) Description Lot No. 2
II.2.1) Title: Voids and Refurbishment Repair Works
Lot No: 2
II.2.2) Additional CPV codes:
45453100 - Refurbishment work.
II.2.3) Place of performance:
UKG WEST MIDLANDS (ENGLAND)
II.2.4) Description of procurement: This includes repair works to make approximately 145 properties each year ready for relet to a new tenant, and repair/refurbishment works to between 6-35 properties that we acquire each year to bring them to EPIC’s Lettable Property Standard. The following works will be required:
•Clearance of properties where required;
•Completion of void works in line with EPIC’s specification, and returning the property as ready to let within 10 calendar days of being notified that the keys are available;
•Completion of refurbishment works to EPIC’s acquisition properties in line with EPIC’s specification and returning the property as ready to let;
•Completing an appropriate asbestos survey where one is not in existence prior to starting work;
•Completing an energy performance certificate (EPC) once repair/refurbishment works have been completed;
•Carrying out a legionella risk assessment and any identified remedial works;
•Issuing a valid landlord’s gas safety record (LGSR);
•Issuing an NEICIC electrical installation condition report (EICR);
•Issuing commencement and completion certificates where this is required by EPIC’s funders.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 3,200,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals: Two years, plus an extension of a further two years, followed by a further one year, subject to satisfactory performance, up to an overall maximum total of five years.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/YX767273WQ
II.2) Description Lot No. 3
II.2.1) Title: Responsive Repairs, Electrical Testing and Associated Asbestos Surveys
Lot No: 3
II.2.2) Additional CPV codes:
45453100 - Refurbishment work.
II.2.3) Place of performance:
UKG WEST MIDLANDS (ENGLAND)
II.2.4) Description of procurement: This includes responsive repairs to our properties, reported by tenants or EPIC staff, across the full range of trades. The service is a 24/7 service, which must be delivered 365/6 days per year. Approximately 3,200 responsive repairs are required per annum, and the required service will include the following:
•Taking reports of repairs directly from EPIC customers;
•Attending emergency repairs within 4 hours and completing the repair within 24 hours;
•Attending and completing routine responsive repairs within 14 days.
In addition, EPIC requires the following testing/inspection to be carried out:
•Undertaking asbestos surveys necessary to facilitate repairs where there is no existing suitable survey or information in place; this is estimated to be approximately 500 surveys over the life of the contract;
•Completing a programme of emergency lighting testing to our blocks and EPIC’s office premises;
•Delivering EPIC’s Electrical Safety Testing programme (excluding Voids and Acquisitions) and producing electrical installation condition reports (EICRs) in line with a schedule provided by EPIC.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1,600,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 60
This contract is subject to renewal: Yes
Description of renewals: Two years, plus an extension of a further two years, followed by a further one year, subject to satisfactory performance, up to an overall maximum total of five years.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7DWTK476HC
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
As per Invitation to Tender
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.2) Contract performance conditions
As per Invitation to Tender
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 04/05/2021 Time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 6
IV.2.7) Conditions for opening of tenders:
Date: 04/05/2021
Time: 10:00
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Stoke-On-Trent:-Refurbishment-work./65G9R653HE
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/65G9R653HE
VI.4) Procedures for review
VI.4.1) Review body:
Pennington Choices
Warrington, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 16/03/2021
Annex A
View any Notice Addenda
Section I: Contracting authority/entity (as stated in the original notice)
I.1) Name and addresses
Epic Housing
131 - 141 Ubberley Road, Bentilee, Stoke-On-Trent, ST2 0EF, United Kingdom
Tel. +44 7387020317, Email: twilkinson@pennington.org.uk
Main Address: https://epichousing.co.uk/, Address of the buyer profile: https://epichousing.co.uk/
NUTS Code: UKG
Section II: Object (as stated in the original notice)
II.1) Scope of the procurement
II.1.1) Title: Repair, investment and cyclical maintenance to Epic properties Reference number: Not Provided
II.1.2) Main CPV code:
45453100 - Refurbishment work.
II.1.3) Type of contract: WORKS
II.1.4) Short Description: EPIC is seeking to appoint one or a number of contractors to undertake a range of repairs and maintenance services and projects across three lots.
Section VI: Complementary information
V1.5) Date of dispatch of this notice: 19/03/2021
VI.6) Original notice reference:
Notice Reference: 2021 - 280154
Notice number in OJ S: Not Provided
Date of dispatch of the original notice: 16/03/2021
Section VII: Changes
VII.1) Information to be changed or added
VII.1.1) Reason for change: Modification of original information submitted by the contracting authority
VII.1.2) Text to be corrected in original notice No: 1
Section Number: II.2)
Lot No: 1
Place of text to be modified: II.2.14)
Instead of: Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/65G9R653HE
Read: Additional information: To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/7Q7CZ4E2UV
VII.1.2) Text to be corrected in original notice No: 2
Section Number: II.2)
Lot No: 2
Place of text to be modified: II.2.14)
Instead of: Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/YX767273WQ
Read: Additional information: To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/24C8DPYTA6
VII.1.2) Text to be corrected in original notice No: 3
Section Number: II.2)
Lot No: 3
Place of text to be modified: II.2.14)
Instead of: Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7DWTK476HC
Read: Additional information: To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/7N8R596ECR
VII.2) Other additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Stoke-On-Trent:-Refurbishment-work./65G9R653HE
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/65G9R653HE