Epic Housing: Repair, investment and cyclical maintenance to Epic properties

UK-Stoke-On-Trent: Refurbishment work.
Section I: Contracting Authority
      I.1) Name and addresses
             Epic Housing
             131 - 141 Ubberley Road, Bentilee, Stoke-On-Trent, ST2 0EF, United Kingdom
             Tel. +44 7387020317, Email: twilkinson@pennington.org.uk
             Main Address: https://epichousing.co.uk/, Address of the buyer profile: https://epichousing.co.uk/
             NUTS Code: UKG
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Stoke-On-Trent:-Refurbishment-work./65G9R653HE
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Repair, investment and cyclical maintenance to Epic properties       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      45453100 - Refurbishment work.

      II.1.3) Type of contract: WORKS
      II.1.4) Short description: EPIC is seeking to appoint one or a number of contractors to undertake a range of repairs and maintenance services and projects across three lots.       
      II.1.5) Estimated total value:
      Value excluding VAT: 6,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 2
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Heating System Servicing and Replacement       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      45259300 - Heating-plant repair and maintenance work.
      
      II.2.3) Place of performance:
      UKG WEST MIDLANDS (ENGLAND)
      
      II.2.4) Description of procurement: This includes the annual gas servicing and repairs (a three star service) and associated replacement boilers and components (in accordance with the detailed service specification set out in Appendix 1) to all of our properties.
The scope of this service includes:

•Organising servicing and repairs directly with EPIC’s customers;
•Completing EPIC’s gas servicing programme, issuing LGSRs and ensuring that we are compliant with the Gas (Installation and Use) Safety Regulations 1998 (as amended);
•Undertaking required repairs identified as part of the servicing programme;
•Undertaking boiler replacements as identified as part of the servicing programme;
•Undertaking boiler replacements as components reach the end of their life as instructed by EPIC.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,200,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: Two years, plus an extension of a further two years, followed by a further one year, subject to satisfactory performance, up to an overall maximum total of five years.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/65G9R653HE       
II.2) Description Lot No. 2
      
      II.2.1) Title: Voids and Refurbishment Repair Works       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      45453100 - Refurbishment work.
      
      II.2.3) Place of performance:
      UKG WEST MIDLANDS (ENGLAND)
      
      II.2.4) Description of procurement: This includes repair works to make approximately 145 properties each year ready for relet to a new tenant, and repair/refurbishment works to between 6-35 properties that we acquire each year to bring them to EPIC’s Lettable Property Standard. The following works will be required:
•Clearance of properties where required;
•Completion of void works in line with EPIC’s specification, and returning the property as ready to let within 10 calendar days of being notified that the keys are available;
•Completion of refurbishment works to EPIC’s acquisition properties in line with EPIC’s specification and returning the property as ready to let;
•Completing an appropriate asbestos survey where one is not in existence prior to starting work;
•Completing an energy performance certificate (EPC) once repair/refurbishment works have been completed;
•Carrying out a legionella risk assessment and any identified remedial works;
•Issuing a valid landlord’s gas safety record (LGSR);
•Issuing an NEICIC electrical installation condition report (EICR);
•Issuing commencement and completion certificates where this is required by EPIC’s funders.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 3,200,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: Two years, plus an extension of a further two years, followed by a further one year, subject to satisfactory performance, up to an overall maximum total of five years.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/YX767273WQ       
II.2) Description Lot No. 3
      
      II.2.1) Title: Responsive Repairs, Electrical Testing and Associated Asbestos Surveys       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      45453100 - Refurbishment work.
      
      II.2.3) Place of performance:
      UKG WEST MIDLANDS (ENGLAND)
      
      II.2.4) Description of procurement: This includes responsive repairs to our properties, reported by tenants or EPIC staff, across the full range of trades. The service is a 24/7 service, which must be delivered 365/6 days per year. Approximately 3,200 responsive repairs are required per annum, and the required service will include the following:
•Taking reports of repairs directly from EPIC customers;
•Attending emergency repairs within 4 hours and completing the repair within 24 hours;
•Attending and completing routine responsive repairs within 14 days.

In addition, EPIC requires the following testing/inspection to be carried out:
•Undertaking asbestos surveys necessary to facilitate repairs where there is no existing suitable survey or information in place; this is estimated to be approximately 500 surveys over the life of the contract;
•Completing a programme of emergency lighting testing to our blocks and EPIC’s office premises;
•Delivering EPIC’s Electrical Safety Testing programme (excluding Voids and Acquisitions) and producing electrical installation condition reports (EICRs) in line with a schedule provided by EPIC.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,600,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: Two years, plus an extension of a further two years, followed by a further one year, subject to satisfactory performance, up to an overall maximum total of five years.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/7DWTK476HC       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      As per Invitation to Tender    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions       
      As per Invitation to Tender          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 04/05/2021 Time: 09:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 04/05/2021
         Time: 10:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Stoke-On-Trent:-Refurbishment-work./65G9R653HE

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/65G9R653HE
   VI.4) Procedures for review
   VI.4.1) Review body:
             Pennington Choices
       Warrington, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 16/03/2021

Annex A