Stevenage Borough Council is using Delta eSourcing to run this tender exercise
| Notice Summary |
|---|
| Title: | Cleaning Services Tender 2013 |
| Notice type: | Contract Notice |
| Authority: | Stevenage Borough Council |
| Nature of contract: | Services |
| Procedure: | Restricted |
| Short Description: | Stevenage Borough Council, East Hertfordshire District Council and North Herts District Council are jointly looking for a company / organisation to provide cleaning services, working to an output specification for a variety of assets (including office buildings, community buildings and car parks) which are owned and / or occupied by one of the three Councils. All assets are based in Hertfordshire. There is potential within the contract for the Councils to add / remove assets from their respective asset list during the term however at the time of this notice the number of assets are as follows: East Hertfordshire District Council = 3 x Office Buildings, North Hertfordshire District Council = 2 x Office Buildings, 2 x Car Parks, 2 x Museums (moving to 1 x museum from 2014), 2 x Community Halls, 1 x Museum Resource Centre, Stevenage Borough Council = 3 x Office Buildings, 1 x Museum, 1 x Lift (at Railway Station), 3 x Children/Play Centres. |
| Published: | 01/03/2013 15:10 |
View Full Notice
Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Stevenage Borough Council
Stevenage Borough Council, Daneshill House, Danestrete, Stevenage, SG1 1HN, United Kingdom
Tel. +44 1438242451, Email: procurement@stevenage.gov.uk, URL: www.stevenage.gov.uk, URL: http:\\supplyhertfordshire.g2b.info
Attn: Jo Lyn
Electronic Access URL: http:\\supplyhertfordshire.g2b.info
Electronic Submission URL: http:\\supplyhertfordshire.g2b.info
Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
General Public Services
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes
Section II: Object Of The Contract: SERVICES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Cleaning Services Tender 2013
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 14
Region Codes: UKH23 - Hertfordshire
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract
II.1.5)Short description of the contract or purchase:
Cleaning services. Building-cleaning services. Car park cleaning services. Office cleaning services. Stevenage Borough Council, East Hertfordshire District Council and North Herts District Council are jointly looking for a company / organisation to provide cleaning services, working to an output specification for a variety of assets (including office buildings, community buildings and car parks) which are owned and / or occupied by one of the three Councils. All assets are based in Hertfordshire. There is potential within the contract for the Councils to add / remove assets from their respective asset list during the term however at the time of this notice the number of assets are as follows: East Hertfordshire District Council = 3 x Office Buildings, North Hertfordshire District Council = 2 x Office Buildings, 2 x Car Parks, 2 x Museums (moving to 1 x museum from 2014), 2 x Community Halls, 1 x Museum Resource Centre, Stevenage Borough Council = 3 x Office Buildings, 1 x Museum, 1 x Lift (at Railway Station), 3 x Children/Play Centres.
II.1.6)Common Procurement Vocabulary:
90910000 - Cleaning services.
90911200 - Building-cleaning services.
90914000 - Car park cleaning services.
90919200 - Office cleaning services.
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): No
II.1.8)Lots:
This contract is divided into lots: No
II.1.9)Information about variants:
Variants will be accepted: No
II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
Stevenage Borough Council, East Herts District Council and North Herts District Council are jointly procuring and will select a single supplier based on the award criteria identified in the tender documents. Each Council will sign its own contract with the successful tenderer and shall manage its own contract during the term. The contracts shall be for a period of 5 years (with a break clause option from the anniversary of the third year and an option to extend for up to a further 24 months). The contracts are envisaged to commence from 1 October 2013. The estimated total value across the contracts for the 5 years plus up to 24 month extension is between £1,500,000 and £2,000,000 excluding VAT.
Estimated value excluding VAT:
Range between: 1,500,000 and 2,000,000
Currency: GBP
II.2.2)Options: Not Provided
II.2.3)Information about renewals:
This contract is subject to renewal: Not Provided
II.3)Duration Of The Contract Or Time-Limit For Completion
Duration in months: 84 (from the award of the contract)
Information About Lots
Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The right is reserved to require a parent company guarantee and / or suitable performance bond or bank guarantee to secure and advance payments / warranty or maintenance as appropriate / performance of the services.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Payment to the Supplier will be in Pounds Sterling and will normally be required to be made by means of electronic transfer. Full details will be given in the invitation to tender documents.
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
It is required that any contract awarded be entered into by a single legal entity on the part of the successful tenderer. Any legal entity which as a group of entities will be required to provide an undertaking to be jointly and severally responsible for the due performance of the contract.
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: No
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
As detailed in the Pre-Qualification Questionnaire
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
Information and formalities necessary for evaluating if requirements are met:
As detailed in the Pre-Qualification Questionnaire
Minimum Level(s) of standards possibly required:
As detailed in the Pre-Qualification Questionnaire
III.2.3)Technical capacity
Technical capacity - means of proof required
Information and formalities necessary for evaluating if requirements are met:
As detailed in the Pre-Qualification Questionnaire
Minimum Level(s) of standards possibly required:
As detailed in the Pre-Qualification Questionnaire
III.2.4)Information about reserved contracts: Not Provided
III.3)Conditions Specific To Service Contracts
III.3.1)Information about a particular profession:
Execution of the service is reserved to a particular profession: No
III.3.2)Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 5 and maximum number: 10
Objective Criteria for choosing the limited number of candidates:
As detailed in the Pre-Qualification Questionnaire
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: Not Provided
IV.3.2)Previous publication(s) concerning the same contract: No
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Not Provided
IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 08/04/2013
Time: 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English
Section VI: Complementary Information
VI.1)This Is A Recurrent Procurement: Not Provided
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: In a restricted process the number of parties invited to tender is subject to pre-qualification. The Councils reserve the right not to award any contract and to terminate the procurement at any stage. The Councils accept no responsibility for any costs of preparation or submission of tenders.
To participate in this tender opportunity you will need to either click on the links to Delta below or follow these instructions :
Step 1: Registering with Supply Hertfordshire.
You will need to register on http://supplyhertfordshire.g2b.info/hpf/ thereafter you will be issued with a user name and password. (If you have already registered with Delta or Supply Hertfordshire please follow the link above where you can log on with your existing user name, if you have registered and forgotten your user name and password please click on the forgotten password link below the login box.) Please keep your user name and password secure and do not pass it to any third parties.
Step 2: Completing your PQQ
To complete the PQQ for this tender you will need to go into the Response Manager area and enter the access code: GN5HNVN9AN
You will then be able to download the PQQ and complete. The PQQ will be available from the Delta system as soon as the OJEU contract reference has been confirmed. Any supporting documents should be cross referenced to the relevant question. If the Councils require further information concerning your application your organisation will be contacted, however please ensure that you provide full details and answer all questions as the Councils reserve the right not to ask applicants for further information or clarification.
Step 3. Uploading your completed PQQ
Once you have completed your PQQ for this tender exercise you must 'upload' your completed response into the tender box (Access Code: GN5HNVN9AN). Please make sure you have submitted your completed PQQ to the correct Access Code and give yourself sufficient time to carry out the upload. The Councils will not be held accountable for any errors made in submitting your completed PQQ. If you are experiencing problems please contact the Delta Helpdesk via E-mail at helpdesk@delta-esourcing.com or call +44 8452707050 Monday to Friday 9am - 5pm for assistance.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Stevenage:-Cleaning-services./GN5HNVN9AN
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/GN5HNVN9AN
GO-201331-PRO-4623846 TKR-201331-PRO-4623845
VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Please see Section VI 4.2
., ., United Kingdom
Body responsible for mediation procedures:
Please see section VI 4.2
., United Kingdom
VI.4.2)Lodging of appeals: Precise information on deadline(s) for lodging of any appeal is given by the Remedies Directive (2007/66/EC) also known as the Public Contracts (Amendment) Regulations 2009 (SI2009/2992)
VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.5) Date Of Dispatch Of This Notice: 01/03/2013
ANNEX A
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
East Herts District Council
Wallfields, Pegs Lane, Hertford, SG13 8EQ, United Kingdom
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
2: Contracting Authority
North Herts District Council
Council Offices, Gernon Road, Letchworth Garden City, SG6 3JF, United Kingdom
View any Notice Addenda
UK-Stevenage: Cleaning services.
Section I: Contracting Authority
Title: UK-Stevenage: Cleaning services.
I.1)Name, Addresses And Contact Point(s)
Stevenage Borough Council
Stevenage Borough Council, Daneshill House, Danestrete, Stevenage, SG1 1HN, United Kingdom
Tel. +44 1438242451, Email: procurement@stevenage.gov.uk, URL: www.stevenage.gov.uk, URL: http:\\supplyhertfordshire.g2b.info
Attn: Jo Lyn
I.2)Type Of Purchasing Body
Not Provided
Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority/entity: Cleaning Services Tender 2013
II.1.2)Short description of the contract or purchase:
Cleaning services. Building-cleaning services. Car park cleaning services. Office cleaning services. Stevenage Borough Council, East Hertfordshire District Council and North Herts District Council are jointly looking for a company / organisation to provide cleaning services, working to an output specification for a variety of assets (including office buildings, community buildings and car parks) which are owned and / or occupied by one of the three Councils. All assets are based in Hertfordshire. There is potential within the contract for the Councils to add / remove assets from their respective asset list during the term however at the time of this notice the number of assets are as follows: East Hertfordshire District Council = 3 x Office Buildings, North Hertfordshire District Council = 2 x Office Buildings, 2 x Car Parks, 2 x Museums (moving to 1 x museum from 2014), 2 x Community Halls, 1 x Museum Resource Centre, Stevenage Borough Council = 3 x Office Buildings, 1 x Museum, 1 x Lift (at Railway Station), 3 x Children/Play Centres.
II.1.3)Common procurement vocabulary:
90910000 - Cleaning services.
90911200 - Building-cleaning services.
90914000 - Car park cleaning services.
90919200 - Office cleaning services.
Section IV: Procedure
IV.1) Type of Procedure
IV.1.1)Type of procedure (as stated in the original notice): Restricted
IV.2)Administrative Information
IV.2.1)File reference number attributed by the contracting authority/entity: Not Provided
IV.2.2)Notice reference for electronically submitted notice
Original Notice sent via: OJS eSender
Notice Reference: 2013 - 100782
IV.2.3)Notice to which this publication refers
Notice number in OJ: 2013/S 46 - 74538 of 06/03/2013
IV.2.4)Date of dispatch of the original Notice: 01/03/2013
Section VI: Complementary Information
1: Complementary Information
VI.1)This notice involves: Correction
VI.3)Information to be corrected or added
VI.3.1) Modification of original information submitted by the contracting authority
VI.3.2) In the original Notice
VI.3.3)Text to be corrected in the original notice:
VI.3.4)Dates to be corrected in the original notice:
Place of dates to be modified: Deadline for Submission of Pre Qualification Questionnaire
Instead of: 08/04/2013 Time: 12:00
Read: 15/04/2013 Time: 12:00
VI.3.5)Addresses and contact points to be corrected:
Not Provided
VI.3.6)Text to be added in the original notice: Not Provided
VI.4)Other additional information:
In a restricted process the number of parties invited to tender is subject to pre-qualification. The Councils reserve the right not to award any contract and to terminate the procurement at any stage. The Councils accept no responsibility for any costs of preparation or submission of tenders.
To participate in this tender opportunity you will need to either click on the links to Delta below or follow these instructions :
Step 1: Registering with Supply Hertfordshire.
You will need to register on http://supplyhertfordshire.g2b.info/hpf/ thereafter you will be issued with a user name and password. (If you have already registered with Delta or Supply Hertfordshire please follow the link above where you can log on with your existing user name, if you have registered and forgotten your user name and password please click on the forgotten password link below the login box.) Please keep your user name and password secure and do not pass it to any third parties.
Step 2: Completing your PQQ
To complete the PQQ for this tender you will need to go into the Response Manager area and enter the access code: GN5HNVN9AN
You will then be able to download the PQQ and complete. The PQQ will be available from the Delta system as soon as the OJEU contract reference has been confirmed. Any supporting documents should be cross referenced to the relevant question. If the Councils require further information concerning your application your organisation will be contacted, however please ensure that you provide full details and answer all questions as the Councils reserve the right not to ask applicants for further information or clarification.
Step 3. Uploading your completed PQQ
Once you have completed your PQQ for this tender exercise you must 'upload' your completed response into the tender box (Access Code: GN5HNVN9AN). Please make sure you have submitted your completed PQQ to the correct Access Code and give yourself sufficient time to carry out the upload. The Councils will not be held accountable for any errors made in submitting your completed PQQ. If you are experiencing problems please contact the Delta Helpdesk via E-mail at helpdesk@delta-esourcing.com or call +44 8452707050 Monday to Friday 9am - 5pm for assistance.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=55894942
GO-2013328-PRO-4693773 TKR-2013328-PRO-4693772
VI.5)Date of dispatch: 28/03/2013
View Award Notice
Section I: Contracting Authority
Title: UK-Stevenage: Cleaning services.
I.1)Name, Addresses and Contact Point(s):
Stevenage Borough Council
Stevenage Borough Council, Daneshill House, Danestrete, Stevenage, SG1 1HN, United Kingdom
Tel. +44 1438242451, Email: procurement@stevenage.gov.uk, URL: www.stevenage.gov.uk, URL: http:\\supplyhertfordshire.g2b.info
Attn: Jo Lyn
Electronic Access URL: http:\\supplyhertfordshire.g2b.info
Electronic Submission URL: http:\\supplyhertfordshire.g2b.info
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
General Public Services
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: Yes
Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Cleaning Services Tender 2013
II.1.2)Type of contract and location of works:
SERVICES
Service Category: 14
Region Codes: UKH23 - Hertfordshire
II.1.3)Information about a framework or a dynamic purchasing system:
Not Provided
II.1.4)Short description of the contract or purchase(s):
Cleaning services. Building-cleaning services. Car park cleaning services. Office cleaning services. Stevenage Borough Council, East Hertfordshire District Council and North Herts District Council are jointly looking for a company / organisation to provide cleaning services, working to an output specification for a variety of assets (including office buildings, community buildings and car parks) which are owned and / or occupied by one of the three Councils. All assets are based in Hertfordshire. There is potential within the contract for the Councils to add / remove assets from their respective asset list during the term however at the time of this notice the number of assets are as follows: East Hertfordshire District Council = 3 x Office Buildings, North Hertfordshire District Council = 2 x Office Buildings, 2 x Car Parks, 2 x Museums (moving to 1 x museum from 2014), 2 x Community Halls, 1 x Museum Resource Centre, Stevenage Borough Council = 3 x Office Buildings, 1 x Museum, 1 x Lift (at Railway Station), 3 x Children/Play Centres.
II.1.5)Common procurement vocabulary:
90910000 - Cleaning services.
90911200 - Building-cleaning services.
90914000 - Car park cleaning services.
90919200 - Office cleaning services.
II.1.6)Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): No
II.2)Total Final Value Of Contract(s)
II.2.1) Total final value of the contract(s)
Lowest offer: 758,177 /Highest offer: 1,559,534
Currency: GBP
Excluding VAT: Yes
Section IV: Procedure
IV.1) Type Of Procedure
IV.1.1)Type of procedure: Restricted
IV.2)Award Criteria
IV.2.1)Award criteria: The most economically advantageous tender in terms of:
Criteria - Weighting
Quality - Delivery of Cleaning Specification - 14
Quality - Provision of Equipment - 5
Quality - Adhoc Work - 3
Quality - Site Supervision - 6
Quality - Contract Management - 10
Quality - Social Value - 2
Price - Delivery of Cleaning specification - 46
Price - Labour Rates - 6
Price - Adhoc work - 4
Price - Fee Percentages - 4
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: Not Provided
IV.3.2)Previous publication(s) concerning the same contract: Yes
Contract notice
Notice number in OJ: 2013/S 46 - 74538 of 06/03/2013
Section V: Award Of Contract
1: Award And Contract Value
Contract No: Not Provided
V.1)Date Of Contract Award: 06/08/2013
V.2) Information About Offers
Number Of Offers Received: 6
Number Of Offers Received By Electronic Means: 6
V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
Official name: Birkin Cleaning Services Ltd
Postal address: 8 Little Mundells
Town: Welwyn Garden City
Postal code: AL7 3PD
Country: United Kingdom
V.4)Information On Value Of Contract
Total final value of the contract
Lowest offer: 758,177 /Highest offer: 1,559,534
Currency: GBP
V.5)Information about subcontracting:
The contract is likely to be subcontracted: Not Provided
Section VI: Complementary Information
VI.1)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.2)Additional Information:
To view this notice, please click here:
https://supplyhertfordshire.g2b.info/delta/viewNotice.html?noticeId=70025035
GO-2013916-PRO-5123773 TKR-2013916-PRO-5123772
VI.3.1)Body responsible for appeal procedures:
Not Provided
VI.3.2)Lodging of appeals: Not Provided
VI.3.3)Service from which information about the lodging of appeals may be obtained:
Stevenage Borough Council
Daneshill House, Danestrete, Stevenage, SG1 1HN, United Kingdom
Tel. +44 1438242083, Email: procurement@stevenage.gov.uk
VI.4)Date Of Dispatch Of This Notice: 16/09/2013
ANNEX A
I) Address of the other contracting authority on behalf of which the contracting authority is purchasing
1: Contracting Authority
East Herts District Coucil
Wallfields, Pegs Lane, Hertford, SG13 8EQ, United Kingdom
2: Contracting Authority
North Herts District Council
Council Offices, Gernon Road, Letchworth, SG6 3JF, United Kingdom