Stafford & Rural Homes: Communal cleaning and window cleaning contract

UK-Stafford: Cleaning services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Stafford & Rural Homes
      The Rurals, 1 Parker Court, Staffordshire Technology Park, Beaconside, Stafford, ST18 0WP, United Kingdom
      Tel. +44 1785216685, Email: kevin.lawton@sarh.co.uk, URL: www.sarh.co.uk
      Attn: Kevin Lawton

      Further information can be obtained at: As Above       
      Specifications and additional documents: ANNEX A.II
            
      Tenders or requests to participate must be sent to: ANNEX A.III
            
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Communal cleaning and window cleaning contract
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 14

         Region Codes: UKG24 - Staffordshire CC         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Cleaning services. Building-cleaning services. Window-cleaning services. Stafford & Rural Homes wish to employ a single contractor to provide window and communal cleaning services to a range of our Independant Living Schemes within the Staffordshire district, including our Head Office and town centre shop. The contract will be initially for two years with an option of extending the contract at the discretion of Stafford & Rural Homes to a maximum of five years.
         
      II.1.6)Common Procurement Vocabulary:
         90910000 - Cleaning services.
         
         90911200 - Building-cleaning services.
         
         90911300 - Window-cleaning services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The contract comprises a mixture of exterior window cleaning and interior cleaning of Independent Living and Extra Care Accommodation, SARH Head Office and SARH Stafford Shop. A total of 31nr schemes.                  
         Estimated value excluding VAT:
         Range between: 150,000 and 170,000
         Currency: GBP
               
      
      II.2.2)Options: Yes
         If yes, description of these options: the contract will initially be for two years with the option of a further three year extension.                   
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 24 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Consortium bids should have a lead company with nominated subcontractors.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      see PQQ      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         see PQQ
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         see PQQ      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 5
         
         Objective Criteria for choosing the limited number of candidates:
         As set out within the PQQ   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Cleaning Services Contract 2015      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 01/10/2014
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 27/10/2014      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: five years if all extensions are taken
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.*** THIS PQQ AND TENDER CAN ONLY BE ACCESSED ONLINE AT https://www.delta-esourcing.com/delta ***PLEASE DO NOT EMAIL STAFFORD & RURAL HOMES TO REQUEST PQQ DOCUMENTATION.Suppliers must read through this set of instructions and follow the process to respond to this opportunity.The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage.Suppliers must log in, go to your Response Manager and add the following Access Code: 64J9AN2HS8. Please ensure you follow any instruction provided to you here.The deadline for submitting your response(s) is 01/10/2014 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents.If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.comThe contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Stafford:-Cleaning-services./64J9AN2HS8

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/64J9AN2HS8
GO-201491-PRO-5969833 TKR-201491-PRO-5969832
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 01/09/2014

ANNEX A
   
   II) Addresses and contact points from which specifications and additional documents can be obtained:
      https://www.delta-esourcing.com/delta
      Access Code - 64J9AN2HS8, on line access only, United Kingdom
      Tel. +44 8452707050, Email: helpdesk@delta-esourcing.com, URL: https://www.delta-esourcing.com/delta   
   
   III) Addresses and contact points to which tenders/requests to participate must be sent:
      https://www.delta-esourcing.com/delta
      The Rurals, 1 Parker Court, Access Code - 65K62WVQ3T, on line access only, United Kingdom
      Tel. +44 8452707050, Email: helpdesk@delta-esourcing.com, URL: https://www.delta-esourcing.com/delta