South Essex Homes Ltd is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | M1617-05 Asbestos Surveys |
Notice type: | Contract Notice |
Authority: | South Essex Homes Ltd |
Nature of contract: | Services |
Procedure: | Restricted |
Short Description: | M1617-05 Carrying out asbestos surveys within the Borough of Southend on Sea, Essex. |
Published: | 10/03/2016 10:46 |
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Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
South Essex Homes Ltd
Civic Centre, Victoria Avenue, Southend-on-Sea, SS2 6FY, United Kingdom
Tel. +44 1702212670, Email: normaashton@seh.southend.gov.uk, URL: www.southend.gov.uk
Contact: via Delta, Attn: All communication to be via Delta
Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
Public Order and Safety
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object Of The Contract: SERVICES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: M1617-05 Asbestos Surveys
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 11
Region Codes: UKH31 - Southend-on-Sea
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract
II.1.5)Short description of the contract or purchase:
Technical testing, analysis and consultancy services. M1617-05 Carrying out asbestos surveys within the Borough of Southend on Sea, Essex.
II.1.6)Common Procurement Vocabulary:
71600000 - Technical testing, analysis and consultancy services.
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): Yes
II.1.8)Lots:
This contract is divided into lots: No
II.1.9)Information about variants:
Variants will be accepted: No
II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
This contract will be primarily to undertake asbestos management surveys to properties belonging to Southend Borough Council that are managed by South Essex Homes requirements stated and in accordance with HSG264, Asbestos: The survey guide in occupied and void properties. Additionally, the Consultant may be required to provide all aspects of an asbestos consultancy including surveying, organising and supervising removal and reinstatement operations, advice and air monitoring. Format of surveys and IT interface requirements will be detailed within the tender.
There are approximately 6,000 (Six thousand) properties which belong to Southend Borough Council; these include high rise and low rise blocks, Sheltered Housing Units, Homeless Hostels. This figure will vary due to Right to Buy omissions and acquisitions throughout the Contract period.
The Consultant is to provide the following services (but not limited to); inspection, assessment and analysis of any material suspected to contain asbestos. Site sampling and risk assessment including all required tenant liaison.
Inspection documentation and recommendations for the Council’s records. Liaison with the removal contractor and tenants for removal and reinstatement operations where air monitoring is undertaken by the Consultant. To ensure all removal operations are in accordance with an offered and approved HSE method statement.
Site audits and or testing in connection with the removal contractors operations including; enclosure examination, smoke testing, background and leakage air testing, visual inspections, clearance air sampling and personal monitoring.
Provide a detailed report showing the quantity and location of asbestos removed on all jobs where the Consultant has carried out air monitoring. Detailed designs (including specification) of scheme designs.
24 hours - 7 day week emergency cover to respond to any out of hours emergency situations.
Act as Supervising Officer and Safety representative on site on South Essex Homes behalf. Act as the project co-ordinator to ensure CDM Regulations are adhered to.
To provide a survey facility in liaison with other stakeholders for properties where difficult access exists. A dedicated contract administration resource is to be provided by the Consultant for the duration of the contract.
II.2.2)Options: Not Provided
II.2.3)Information about renewals:
This contract is subject to renewal: Not Provided
II.3)Duration Of The Contract Or Time-Limit For Completion
Not Provided
Information About Lots
Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Details of the deposits, guarantees and other forms of appropriate security will be set out in the tender documentation.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Details will be set out in the tender documents
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Consortium bidders are likely to be required to form a single legal entity prior to entering into any contracts within Southend Borough Council
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions:Yes
If Yes, description of particular conditions:
Details will be set out in tender documentation
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
Details will be set out in tender documentation
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
In order to simplify this process, South Essex Homes has adopted PAS91 to assist suppliers reduce the need to complete a variety of different pre- qualification questionnaires. PAS91 is standard pre-qualification questionnaire format for buyers to use. This means that once you have completed a questionnaire in this format you can use the same set of standard responses for all buyers who have adopted PAS91
III.2.3)Technical capacity
Technical capacity - means of proof required
Information and formalities necessary for evaluating if requirements are met:
Details are set out in the pre-qualification questionnaire
Minimum Level(s) of standards possibly required:
Details are set out in the pre-qualification questionnaire
III.2.4)Information about reserved contracts: Not Provided
III.3)Conditions Specific To Service Contracts
III.3.1)Information about a particular profession:
Execution of the service is reserved to a particular profession: Yes
If yes, reference to relevant law, regulation or administrative provision:
Control of Asbestos Regulations 2012
III.3.2)Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Restricted
IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
Envisaged minimum number: 4 and maximum number: 8
Objective Criteria for choosing the limited number of candidates:
This will be set out in the PQQ documents. Organisations expressing an interest will be invited to submit a pre-qualification questionnaire, which will be evaluated by South Essex Homes / Southend Borough Council using the selection criteria set out in the PQQ documentation.
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: M1617-05
IV.3.2)Previous publication(s) concerning the same contract: No
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Date: 30/03/2016
Time-limit for receipt of requests for documents or for accessing documents: 12:00
Payable documents: No
IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 11/04/2016
Time: 12:00
IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English
Section VI: Complementary Information
VI.1)This Is A Recurrent Procurement: Yes
Estimated timing for further notices to be published: 60 months
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Southend-on-Sea:-Technical-testing%2C-analysis-and-consultancy-services./3478Q3EQRE
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/3478Q3EQRE
GO-2016310-PRO-7884591 TKR-2016310-PRO-7884590
VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Royal Courts of Justice
The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 207947600
Body responsible for mediation procedures:
Royal Courts of Justice
The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 207947600
VI.4.2)Lodging of appeals: In the first instance the Contracting Authority should be contacted to clarify any decisions.
VI.4.3)Service from which information about the lodging of appeals may be obtained:
Office of Government Commerce
Rosebury Court, St Andrews Business Park, Norwich, Norfolk, NR7 0HS, United Kingdom
VI.5) Date Of Dispatch Of This Notice: 10/03/2016
ANNEX A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
South Essex Homes Ltd
Civic Centre, Victoria Avenue, Southend-on-Sea, SS2 6FY, United Kingdom
Tel. +44 1702212670, Email: normaashton@seh.southend.gov.uk
Contact: via Delta
Main Address: www.southend.gov.uk
NUTS Code: UKH31
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Regional or local authority
I.5) Main activity:
General public services
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: M1617-05 Asbestos Surveys
Reference number: Not Provided
II.1.2) Main CPV code:
71600000 - Technical testing, analysis and consultancy services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: M1617-05 Carrying out asbestos surveys within the Borough of Southend on Sea, Essex.
II.1.6) Information about lots
This contract is divided into lots: No
II.1.7) Total value of the procurement (excluding VAT)
Value: 350,013.33
Currency:GBP
II.2) Description
II.2.2) Additional CPV code(s):
71600000 - Technical testing, analysis and consultancy services.
II.2.3) Place of performance
Nuts code:
UKH31 - Southend-on-Sea
Main site or place of performance:
Southend-on-Sea
II.2.4) Description of the procurement: The works are for undertaking Asbestos Management Surveys to Council owned /managed dwellings, air monitoring and condition surveys and Demolition Surveys as required.
II.2.5) Award criteria:
Quality criterion - Name: Price / Weighting: 70
Quality criterion - Name: Quality / Weighting: 20
Quality criterion - Name: Interview / Weighting: 10
Cost criterion - Name: Price / Weighting: 70%
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
A dynamic purchasing system was set up: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Not Provided
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: M1617-05
Lot Number: Not Provided
Title: Not Provided
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 12/05/2017
V.2.2) Information about tenders
Number of tenders received: 2
Number of tenders received from SMEs: 2 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 2
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Asbestos Consultants Europe Limited
Europa Park, London Road, Grays, RM20 4DB, United Kingdom
Tel. +44 1375366777, Fax. +44 1375376701, Email: info@aceconsultants.co.uk
Internet address: www.aceconsultants.co.uk
NUTS Code: UKH3
The contractor is an SME: Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 350,013.33
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Section VI: Complementary information
VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=261465454
VI.4) Procedures for review
VI.4.1) Review body
Royal Courts of Justice
The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 207947600
VI.4.2) Body responsible for mediation procedures
Royal Courts of Justice
The Strand, London, WC2A 2LL, United Kingdom
Tel. +44 207947600
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: In the first instance the Contracting Authority should be contacted to clarify any decisions.
VI.4.4) Service from which information about the review procedure may be obtained
Office of Government Commerce
Rosebury Court, St Andrews Business Park, Norwich, Norfolk, NR7 0HS, United Kingdom
VI.5) Date of dispatch of this notice: 04/07/2017