Shropshire Council: PM.SJ02 – Central Heating Servicing, Repairs, Maintenance and Installation

UK-Shrewsbury: Repair and maintenance services of central heating.
Section I: Contracting Authority
      I.1) Name and addresses
             Shropshire Towns and Rural Housing
             The Spruce Building, Sitka Drive, Shrewsbury, SY2 6LG, United Kingdom
             Tel. +44 1743252993, Email: procurement@shropshire.gov.uk
             Contact: Procurement
             Main Address: www.starhousing.org.uk
             NUTS Code: UKG22
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Repair-and-maintenance-services-of-central-heating./AJFUF4T5KE
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-title/AJFUF4T5KE to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.delta-esourcing.com/tenders/UK-title/AJFUF4T5KE
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: PM.SJ02 – Central Heating Servicing, Repairs, Maintenance and Installation       
      Reference Number: PM.SJ02
      II.1.2) Main CPV Code:
      50720000 - Repair and maintenance services of central heating.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Shropshire Towns and Rural Housing Ltd manages and maintains approximately 4000 tenanted domestic Council properties located over a large geographical area in the North West and South East of Shropshire.

This contract will make provision for a single contractor to service, maintain, repair and install central heating systems within tenanted and void properties. The proposed contract duration will be for an initial 1 year, with an option to extend on an annual basis up to a maximum of 5 years. Annual contract extension will be dependent on contractors performance and the clients future requirements. The maximum end date for the contract will 31st March 2024.       
      II.1.5) Estimated total value:
      Value excluding VAT: 4,950,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKG22 Shropshire CC
      
      II.2.4) Description of procurement: Shropshire Towns and Rural Housing manage and maintain approximately 4000 occupied Council Homes.
This contract makes provision for a single service provider to carry out the following works / services.
1)Annual heating Service and Safety check.
The Service provider is to carry out service, inspection and safety checks of Gas (NG & LPG), oil, Solid fuel and electric heating systems together with listed ancillary equipment and other miscellaneous oil and gas fired equipment installed on Shropshire Towns and Rural Housing controlled premises, to ensure that they are maintained in a safe condition so as to prevent risk of injury to any person or damage to any property. Inspection and Service cycle is to be every 10 months and will include the completion and issue of a Landlords safety record (LGSR, CD11, HETAS commissioning certification, NICEIC commissioning certificate)
2)Fully Comprehensive repair, maintenance and reactive boiler installation.
The Service Provider shall provide a 24 hour 7 days a week year round fully comprehensive repair and maintenance operation for all heating types. The contractor will be paid a fixed priced annual maintenance fee for this service and will be expected to attend and repair heating type within prescribed timescales.
3)Reactive boiler replacement.
Where a boiler is found to be beyond economical repair, wither at Service or breakdown, the Service provider shall have capacity to replace a primary heating component of any fuel type, within 5 days.
4)Planned central heating replacement.
During the contract period the Service Provider will maintain a planned maintenance programme where up to 150 central heating system will be replaced on a planned basis. The volume of this work is not guaranteed and is subject to clients budget and work requirements.
Considerations before tendering:
Any potential tendered should note the following before deciding to tender.
Mandatory Requirements.
• Tenderers must have sufficient financial resource to carry out all operations described. The Service Provider will be required to certify that their annual company turnover exceeds £4 million for the type of work specified within the tender documents.
•Tenderers will directly employ engineers who hold the following qualifications (or EU equivalent). Gas (Gas Safe), Oil (OFTEC), Solid Fuel (HETAS), Electrical (NICEIC) Sub contracted engineers are not permitted.
•Tenderers must hold accreditations: (Gas Safe, OFTEC, HETAS, NICEIC) or EU equivalent,
General Requirements
•The housing to be maintained stock covers a large geographical spread and is split between North East and South West Shropshire. There are no properties between these two areas. Tenderers will be expected to demonstrate that they can successfully resource and manage this type of contract.
•Tenderers must demonstrate that they are capable of managing electronic data flow. They must already have a robust computerised data management system which allows client access. The computerised data management system must allow clients staff to access real time breakdown, service and installation progress, and will allow the client to download all service, maintenance and installation records. Within 6 months of the contract the service provider will be required to fully integrate their I.T. systems with the client I.T. systems.

The proposed contract will be for an initial one year commencing 1st April 2019 with an option to annual extend the contract for a further year subject to performance and clients requirements. The maximum end date for the contract will 31st March 2024.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 4,950,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/04/2019 / End: 31/03/2024       
      This contract is subject to renewal: Yes       
      Description of renewals: The proposed contract duration will be for an initial 1 year, with an option to extend on an annual basis up to a maximum of 5 years.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/AJFUF4T5KE       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      See tender documentation.    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      See tender documentation.    
      Minimum level(s) of standards possibly required (if applicable) :       
      See tender documentation.    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      See tender documentation.    
      Minimum level(s) of standards possibly required (if applicable) :          
      See tender documentation.
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession          
      Execution of the service is reserved to a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      See tender documentation.    
      III.2.2) Contract performance conditions       
      See tender documentation.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes    

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 20/12/2018
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 20/12/2018
         Time: 12:00
         Place:
         Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: The proposed contract duration will be for an initial 1 year, with an option to extend on an annual basis up to a maximum of 5 years.
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Repair-and-maintenance-services-of-central-heating./AJFUF4T5KE

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/AJFUF4T5KE
   VI.4) Procedures for review
   VI.4.1) Review body:
             Shropshire Towns and Rural Housing
       Spruce Building, Sitka Drive, Shrewsbury, SY2 6LG, United Kingdom
       Tel. +44 1743252993, Email: procurement@shropshire.gov.uk
       Internet address: www.shropshire.gov.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Shropshire Towns and Rural Housing
       Spruce Building, Sitka Drive, Shrewsbury, SY2 6LG, United Kingdom
       Tel. +44 1743252993, Email: procurement@shropshire.gov.uk
   VI.5) Date Of Dispatch Of This Notice: 12/11/2018

Annex A