Shropshire Council: 3MC 003 - Traffic Signals

UK-Shrewsbury: Maintenance services of public-lighting installations and traffic lights.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Shropshire Council
      Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
      Tel. +44 1743252993, Fax. +44 1743253910, Email: procurement@shropshire.gov.uk
      Contact: Procurement, Attn: Nigel Denton

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: 3MC 003 - Traffic Signals
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1

         Region Codes: UKG22 - Shropshire CC         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:Not Provided
      
      II.1.5)Short description of the contract or purchase:
      Maintenance services of public-lighting installations and traffic lights. This Contract is for the maintenance of all Traffic Signal Equipment to be found within the Administrative Boundary of Shropshire.

The Traffic Signals Equipment encompasses Pedestrian Crossings (82), Signalised Junctions (35), School Warning Signs (Wig-Wags) (49), Cattle Crossings (80), Automatic Pedestrian and/or Cycle Counters (35), Vehicle Activated Signs (109), Variable Massage Signs (2) and CCTV Camera Installations (7).

The Contract covers all aspects of the Routine and Reactive Maintenance requirements of all the various types of Traffic Signal Equipment, together with an out of hours Emergency Response service.

New works, covering the supply and installation of all forms of traffic signal equipment will be included within the Contract up to a maximum value of £125,000 for any one scheme

Please also note that Shropshire Council is committed to achieving Social Value outcomes through maximising the social, economic and/or environmental impact of all its procurement activity. Questions around the Specific benefits that can be brought by contractors through this framework are set out within this Tender Response Document and in addition for your further information the council’s Social Value Framework guidance can be found at www.shropshire.gov.uk/doing-business-with-shropshire-council.

Applicants should note that it is considered that the Employee ‘Transfer of Undertakings (Protection of Employment) Regulations ‘2006 (‘TUPE’) may apply to this contract.

The contract will be for an initial period of 4 years commencing 1st April 2016 with an option exercisable on behalf of the council to extend annually for a maximum further period of 3 years
         
      II.1.6)Common Procurement Vocabulary:
         50232000 - Maintenance services of public-lighting installations and traffic lights.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided         
         Estimated value excluding VAT: 1,240,000
         Currency: GBP
                        
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/04/2016
         Completion: 31/03/2023

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      see tender documentation
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      see tender documentation
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      joint and severable liability
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      see tender documentation      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         see tender documentation
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         see tender documentation and note all relevant UK legislation or EU Equivalent has to be adhered to by the contractor.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: 3MC 003      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 26/10/2015
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in month(s): 3
      
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: 01/04/2023
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Maintenance-services-of-public-lighting-installations-and-traffic-lights./2G93Z74KDB

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/2G93Z74KDB
GO-2015921-PRO-7096150 TKR-2015921-PRO-7096149
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Shropshire Council
      Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
      Tel. +44 1743252992, Email: procurement@shropshire.gov.uk

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Shropshire Council
      Shirehall, Shrewsbury, SY2 6ND, United Kingdom
      Tel. +44 1743252992

   VI.5) Date Of Dispatch Of This Notice: 21/09/2015

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Shropshire Council is purchasing on behalf of itself and any wholly owned local authority company or other entity that is deemed to be a contracting authority by virtue of the Council’s involvement.
      Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom