Shropshire Council: DMCV 010 - The Supply of Ice Cream to Theatre Severn, Shrewsbury

UK-Shrewsbury: Ice cream and similar products.
Section I: Contracting Authority
      I.1) Name and addresses
             Shropshire Council
             Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
             Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
             Contact: Procurement
             Main Address: www.shropshire.gov.uk
             NUTS Code: UKG22
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Ice-cream-and-similar-products./7497N62CBP
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/7497N62CBP to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-title/7497N62CBP
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: DMCV 010 - The Supply of Ice Cream to Theatre Severn, Shrewsbury       
      Reference Number: DMCV 010
      II.1.2) Main CPV Code:
      15555000 - Ice cream and similar products.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: To supply Theatre Severn with regular deliveries of required ice cream stock at reasonable and fair prices to be sold to audiences at Theatre Severn. To support the team selling the goods through equipment, maintenance and a point of sale.
The contract will be for an initial period of 3 years commencing on the 1st April 2021 with the option to extend for a further period of up to 2 years.       
      II.1.5) Estimated total value:
      Value excluding VAT: 225,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      15555000 - Ice cream and similar products.
      
      II.2.3) Place of performance:
      UKG22 Shropshire CC
      
      II.2.4) Description of procurement: To supply Theatre Severn with regular deliveries of required ice cream stock at reasonable and fair prices to be sold to audiences at Theatre Severn. To support the team selling the goods through equipment, maintenance and a point of sale.

Essential requirements:

•Reasonable range of ice creams at competitive prices
•Price marked /RRP items not accepted
•Easy ordering system
•Delivery at least twice a week.
•Customer care and support, personal connection with account manager and area managers - fair and loyal customer service
•Speed of response and problem solving
•Ability to change orders if incorrect providing prompt credit notes
•To be within easy and immediate contact
•To keep us up to date with new products, changes in pricing etc
•Regular discounts/offers and promotions on stock
•Alternative products if original stock item ordered is not available and delivery
•of original product item as soon as its back in stock
•To be able to provide Public Liability Insurance Certificate
•To abide by Shropshire Council’s payment terms of 30 days


Desirable:

•The same delivery drivers each week to build up a better relationship so that there is more trust with deliveries
•Same day/Next day delivery
•To provide appropriate equipment and fittings
•To provide point of sales materials, information etc free of charge where practical
•Advice on pricing
•Set delivery times (between 2 hour time frame)
•Advice on popular brands
•Invoice to be provided with delivery
The contract will be for an initial period of 3 years commencing on the 1st April 2021 with the option to extend for a further period of up to 2 years.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 60
                        
            Cost criterion - Name: Price / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 225,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/04/2021 / End: 31/03/2026       
      This contract is subject to renewal: Yes       
      Description of renewals: The contract will be for an initial period of 3 years commencing on the 1st April 2021 with the option to extend for a further period of up to 2 years.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The Estimated value is £135,000 for 3 years - £225,000 for 3 years with the 2 year extension       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Please see tender documentation.    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      Please see tender documentation.    
      Minimum level(s) of standards possibly required (if applicable) :       
      Please see tender documentation.    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      Please see tender documentation.    
      Minimum level(s) of standards possibly required (if applicable) :          
      Please see tender documentation.
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions       
      Please see tender documentation.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes    

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 26/02/2021 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 26/02/2021
         Time: 12:00
         Place:
         Shrewsbury
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: 5 years
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Ice-cream-and-similar-products./7497N62CBP

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/7497N62CBP
   VI.4) Procedures for review
   VI.4.1) Review body:
             Shropshire Council
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Shropshire Council
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Tel. +44 1743252992
   VI.5) Date Of Dispatch Of This Notice: 27/01/2021

Annex A