Shropshire Council: RMCS 043 - Supply & Delivery of Greengroceries

UK-Shrewsbury: Fruit, vegetables and related products.
Section I: Contracting Authority
      I.1) Name and addresses
             Shropshire Council
             Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
             Tel. +44 1743252992, Email: procurement@shropshire.gov.uk
             Contact: Procurement Team
             Main Address: www.shropshire.gov.uk
             NUTS Code: UKG22
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Fruit%2C-vegetables-and-related-products./KH9B2VSK9N
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/KH9B2VSK9N to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: RMCS 043 - Supply & Delivery of Greengroceries       
      Reference Number: RMCS 043 - Supply & Delivery of Greengroceries
      II.1.2) Main CPV Code:
      15300000 - Fruit, vegetables and related products.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: This contract is for the Supply & Delivery of Greengrocery Products to schools and establishments within the listed regions for consumption at mealtimes and may also include product requirements for hospitality and other ad-hoc or planned events.

The contract will consist of two lots. Contractors can bid for one Lot, or both Lots. Please refer to Appendix A for a list of all current establishment name and address details for each lot.

•Lot 1: Shropshire and North Wales
•Lot 2: Staffordshire, West Midlands, and Worcestershire       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,750,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Lot 1: Shropshire and North Wales       
      Lot No: Lot 1: Shropshire and North Wales       
      II.2.2) Additional CPV codes:
      03221200 - Fruit vegetables.
      
      II.2.3) Place of performance:
      UKG22 Shropshire CC
      
      II.2.4) Description of procurement: Shire Services is a part of Shropshire Council that provides catering services to Primary schools, Secondary schools and other establishments based in North Wales, Shropshire, West Midlands, Staffordshire and Worcestershire.

Other geographical areas and establishments may be added to this arrangement should new business be obtained by Shropshire Council (the Council). Additionally, if business and establishments are lost, the geographical area and list of establishments may reduce.

This contract is for the Supply & Delivery of Greengrocery Products to schools and establishments within the listed regions for consumption at mealtimes and may also include product requirements for hospitality and other ad-hoc or planned events.

The contract will consist of two lots. Contractors can bid for one Lot, or both Lots. Please refer to Appendix A for a list of all current establishment name and address details for each lot.

•Lot 1: Shropshire and North Wales
•Lot 2: Staffordshire, West Midlands, and Worcestershire

Please refer to Appendix A for a list of all current establishment name and address details for each lot.

Deliveries of these products are to be made daily or as required by individual establishments.

Greengrocery products may include but are not limited to those listed;

•Fresh fruits (e.g., apples, bananas, oranges)
•Fresh vegetables (e.g., carrots, spinach, bell peppers)
•Herbs (e.g., basil, parsley, mint)
•Leafy greens (e.g., lettuce, kale, arugula)
•Root vegetables (e.g., potatoes, onions, beets)
•Tomatoes
•Avocados
•Berries (e.g., strawberries, blueberries, raspberries)
•Dairy (e.g., milk, eggs, yoghourt)

The duration of the contract being offered is one year commencing on the 1st of February 2025, with the potential for an extension of up to a further four one-year periods, on the same terms and conditions without the right to further extend.

The successful contractor must be able to offer a consistently high standard of produce during the course of the contract term demonstrating innovation, a passion for food whilst offering good wholesome healthy eating options within the product range.

To achieve overall value for money is an objective of this tender. However please note that Shire Services is not obliged to accept the lowest price, and the contract award will be in line with the marking matrix published within the tender specification where focus will also be given to product quality and social value the supplier can offer.

The annual value of this contract is expected to be £350,000 with the 5-year contract value being £1,750,000
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 60
                        
            Cost criterion - Name: Price / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 1,750,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/02/2025 / End: 31/01/2026       
      This contract is subject to renewal: Yes       
      Description of renewals: This contract can be extended for a further four one-year periods from 01.02.2026
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/KH9B2VSK9N       
II.2) Description Lot No. 2
      
      II.2.1) Title: Lot 2: Staffordshire, West Midlands, and Worcestershire       
      Lot No: Lot 2: Staffordshire, West Midlands, and Worcestershire       
      II.2.2) Additional CPV codes:
      03221000 - Vegetables.
      
      II.2.3) Place of performance:
      UKG22 Shropshire CC
      
      II.2.4) Description of procurement: This contract is for the Supply & Delivery of Greengrocery Products to schools and establishments within the listed regions for consumption at mealtimes and may also include product requirements for hospitality and other ad-hoc or planned events.
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Quality / Weighting: 60
                        
            Cost criterion - Name: Price / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 1,750,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/02/2025 / End: 31/01/2026       
      This contract is subject to renewal: Yes       
      Description of renewals: This contract can be extended by a further four one-year periods
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      See tender documents    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      See tender documents    
      Minimum level(s) of standards possibly required (if applicable) :       
      See tender documents    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      See tender documents    
      Minimum level(s) of standards possibly required (if applicable) :          
      See tender documents
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions       
      See tender documents          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 09/12/2024 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 09/12/2024
         Time: 12:00
         Place:
         Shirehall, Shrewsbury
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: 5 years
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Shrewsbury:-Fruit%2C-vegetables-and-related-products./KH9B2VSK9N

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/KH9B2VSK9N
   VI.4) Procedures for review
   VI.4.1) Review body:
             Shropshire Council
       Shirehall, Shrewsbury, SY2 6ND, United Kingdom
       Tel. +44 1743252992
   VI.4.2) Body responsible for mediation procedures:
             Shropshire Council
          Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
          Email: procurement@shropshire.gov.uk
          Internet address: www.shropshire.gov.uk
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Shropshire Council
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Email: procurement@shropshire.gov.uk
       Internet address: www.shropshire.gov.uk
   VI.5) Date Of Dispatch Of This Notice: 07/11/2024

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Shropshire Council is purchasing on behalf of itself and any wholly owned local authority company or other entity that is deemed to be a contracting authority by virtue of the Council’s involvement.
       Shirehall, Abbey Foregate, Shrewsbury, SY2 6ND, United Kingdom
       Email: procurement@shropshire.gov.uk
       Main Address: www.shropshire.gov.uk
       NUTS Code: UKG22