Shaw Consulting Ltd is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | MS365 and Azure Project |
Notice type: | Contract Notice |
Authority: | Shaw Consulting Ltd |
Nature of contract: | Services |
Procedure: | Open |
Short Description: | The objectives of this project are to implement the technology foundation within JJH for a modern, secure, fast, agile application environment which can be accessed from a range of different devices (Laptop, Desktop, Tablet, Smartphone). Based on initial investigations, JJH believe this should be based on Microsoft 365 and Azure. |
Published: | 06/11/2018 21:59 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
Johnnie Johnson Housing
Astra House, Spinners Lane, Poynton, SK12 1GA, United Kingdom
Email: chris.shaw@shawc.co.uk
Contact: Chris Shaw
Main Address: https://www.jjhousing.co.uk
NUTS Code: UKD3
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Poynton:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./J782N8973D
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-title/J782N8973D to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: MS365 and Azure Project
Reference Number: Not provided
II.1.2) Main CPV Code:
72000000 - IT services: consulting, software development, Internet and support.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The objectives of this project are to implement the technology foundation within JJH for a modern, secure, fast, agile application environment which can be accessed from a range of different devices (Laptop, Desktop, Tablet, Smartphone).
Based on initial investigations, JJH believe this should be based on Microsoft 365 and Azure.
II.1.5) Estimated total value:
Value excluding VAT: Not Provided
Currency: Not Provided
II.1.6) Information about lots:
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKD3 Greater Manchester
II.2.4) Description of procurement: Detailed below is a summary of the requirements, it is envisaged that the implementation will be phased as follows, however this will be agreed as part of the detailed design.
Phase 1
Assess JJH’s current application environment and then produce a detailed design and transition plan for moving it to Microsoft 365.
To work with JJH’s IT Team to build the required Azure and Microsoft 365 tenancies and migrating the agreed applications and storage over to Azure IaaS and Microsoft 365 SaaS in line with Microsoft Best Practice Design Standards.
Integration of the on-Premise AD to Azure AD, ensuring it has been upgraded to the latest Best Practice Design Standards.
Migrating all users from On Premise Exchange mailboxes to Microsoft 365 Email.
Migrating all user’s data over from file server drives to Microsoft One Drive
Ensuring the devices and all the files are setup up, upgraded (where applicable) to Windows 10 Enterprise, managed by InTune, and data properly secured.
Integration of the on-premise infrastructure into Azure to provide both resiliency and backups. Note: The on-premise Server Infrastructure runs on VMWare.
Phase 2
Detailing the options of both integration of Microsoft Teams (Skype for Business) with JJH’s existing Telephony solution (Mitel and Callmedia) and the full replacement of It with Microsoft Teams and either Callmedia CC or an alternative platform.
Migrating all shared data over to either Microsoft One Drive or SharePoint.
Design, Setup and utilisation of SharePoint so it can become JJH’s corporate EDM solution.
Across Both Phases
To provide support to JJH’s IT Team.
Training end users on the use Microsoft 365.
Training the IT Team on how to manage Azure and Microsoft 365.
To fully document the delivered solution.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 36
This contract is subject to renewal: Yes
Description of renewals: Contact may be renewed (based on satisfactory performance) by a further 24 months.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
List and brief description of selection criteria:
The minimum level of economic and financial standing and / or the minimum financial threshold will be assessed by JJH by performing a credit check.
Minimum insurance cover levels are also required as detailed below:
Minimum level(s) of standards possibly required (if applicable) :
For the financial check a score of average (or its equivalent) or above will be classed as a pass; anything below average (or its equivalent) will be a fail.
Minimum insurance levels are:
Employer’s (Compulsory) Liability Insurance = £5 million.
Public Liability Insurance = £5 million.
Professional Indemnity Insurance = £2 million
III.1.3) Technical and professional ability
List and brief description of selection criteria:
There are several technical pass / fail requirements detailed in the SSQ and these are detailed below:
Minimum level(s) of standards possibly required (if applicable) :
The Supplier must as a minimum be a Microsoft Silver Partner.
The Supplier must have referenceable experience of transition organisations from On-Premise Infrastructures to both Microsoft Azure and Microsoft 365.
The Supplier must have referenceable experience of designing, building and transitioning organisations onto SharePoint which is then used as their corporate EDM solution.
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 12/12/2018 Time: 09:00
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 6
IV.2.7) Conditions for opening of tenders:
Date: 12/12/2018
Time: 09:00
Place:
Poynton
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Poynton:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./J782N8973D
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/J782N8973D
VI.4) Procedures for review
VI.4.1) Review body:
Johnnie Johnson Housing
Astra House, Spinners Lane, Poynton, SK12 1GA, United Kingdom
Email: chris.shaw@shawc.co.uk
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 06/11/2018
Annex A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
Johnnie Johnson Housing
Astra House, Spinners Lane, Poynton, SK12 1GA, United Kingdom
Email: chris.shaw@shawc.co.uk
Contact: Chris Shaw
Main Address: https://www.jjhousing.co.uk
NUTS Code: UKD3
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Body governed by public law
I.5) Main activity:
Housing and community amenities
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: *** CONTRACT AWARD *** MS365 and Azure Project
Reference number: Not Provided
II.1.2) Main CPV code:
72000000 - IT services: consulting, software development, Internet and support.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: ** CONTRACT AWARD *** to implement the technology foundation based on MS365 and Azure within JJH for a modern, secure, fast, agile application environment which can be accessed from a range of different devices (Laptop, Desktop, Tablet, Smartphone).
II.1.6) Information about lots
This contract is divided into lots: No
II.1.7) Total value of the procurement (excluding VAT)
Lowest offer: 45,750 / Highest offer:514,426
Currency:GBP
II.2) Description
II.2.2) Additional CPV code(s):
Not Provided
II.2.3) Place of performance
Nuts code:
UKD3 - Greater Manchester
Main site or place of performance:
Greater Manchester
II.2.4) Description of the procurement: Phase 1
Assess JJH’s current application environment and then produce a detailed design and transition plan for moving it to Microsoft 365.
To work with JJH’s IT Team to build the required Azure and Microsoft 365 tenancies and migrating the agreed applications and storage over to Azure IaaS and Microsoft 365 SaaS in line with Microsoft Best Practice Design Standards.
Integration of the on-Premise AD to Azure AD, ensuring it has been upgraded to the latest Best Practice Design Standards.
Migrating all users from On Premise Exchange mailboxes to Microsoft 365 Email.
Migrating all user’s data over from file server drives to Microsoft One Drive
Ensuring the devices and all the files are setup up, upgraded (where applicable) to Windows 10 Enterprise, managed by InTune, and data properly secured.
Integration of the on-premise infrastructure into Azure to provide both resiliency and backups. Note: The on-premise Server Infrastructure runs on VMWare.
Phase 2
Detailing the options of both integration of Microsoft Teams (Skype for Business) with JJH’s existing Telephony solution (Mitel and Callmedia) and the full replacement of It with Microsoft Teams and either Callmedia CC or an alternative platform.
Migrating all shared data over to either Microsoft One Drive or SharePoint.
Design, Setup and utilisation of SharePoint so it can become JJH’s corporate EDM solution.
Across Both Phases
To provide support to JJH’s IT Team.
Training end users on the use Microsoft 365.
Training the IT Team on how to manage Azure and Microsoft 365.
To fully document the delivered solution.
II.2.5) Award criteria:
Quality criterion - Name: Qualitative Assessment of the Suppliers Response / Weighting: 70
Cost criterion - Name: Total Cost of the Solution over 3 years / Weighting: 30
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2018/S 216-494213
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: Not Provided
Lot Number: Not Provided
Title: Not Provided
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 05/03/2019
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: Not Provided
Number of tenders received from tenderers from other EU Member States: Not Provided
Number of tenders received from tenderers from non-EU Member States: Not Provided
Number of tenders received by electronic means: Not Provided
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
Phoenix Software Limited
Blenheim House, York Road, York, YO42 1NS, United Kingdom
NUTS Code: UKE21
The contractor is an SME: No
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: Not Provided
Total value of the contract/lot: 45,750
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Section VI: Complementary information
VI.3) Additional information: The Alcatel period has been observed.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=381674523
VI.4) Procedures for review
VI.4.1) Review body
Johnnie Johnson Housing
Astra House, Spinners Lane, Poynton, SK12 1GA, United Kingdom
Email: chris.shaw@shawc.co.uk
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided
VI.4.4) Service from which information about the review procedure may be obtained
Not Provided
VI.5) Date of dispatch of this notice: 06/03/2019