Peterborough City Council : Green Deal Provider Framework Agreement

UK-Peterborough: Energy-efficiency consultancy services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Peterborough City Council
      Town Hall, Bridge Street, Peterborough, PE1 1HQ, United Kingdom
      Tel. +44 1733452465, Fax. +44 1733452524, Email: andy.cox@peterborough.gov.uk, URL: http://peterborough.g2b.info, URL: www.peterborough.gov.uk
      Contact: Strategic Client Services, Attn: Andy Cox

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Green Deal Provider Framework Agreement
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKH11 - Peterborough         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
            Number: 2
         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 10,000,000 and 25,000,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Energy-efficiency consultancy services. Energy and related services. Building installation work. Thermal insulation work. Installation of windows. Other building completion work. Boiler installations. Hot-water boilers. Tanks, reservoirs and containers; central-heating radiators and boilers. Central-heating radiators and boilers and parts. Radiators and boilers. Radiators. Central-heating radiators. Non-electrically-heated central-heating radiators. Parts of central-heating radiators. Boilers. Water boilers. Central-heating boilers. Parts of central-heating boilers. Heating, ventilation and air-conditioning installation work. Central-heating installation work. Boiler installation work. Insulation work. Financial and insurance services. Financial consultancy services. Peterborough City Council (the "Council") has been awarded £3.9m by the Department of Energy and Climate Change ("DECC") from the Green Deal Communities Fund (the "Funding") to drive a Green Deal initiative in the City of Peterborough (the "City") (the "Project"). The Council are seeking to utilise the Funding in combination with other sources of funding from Government energy efficiency incentive schemes, including ECO (Energy Companies Obligation) and the Green Deal Home Improvement Fund; loans provided to households by the Green Deal Finance Company, and any other appropriate energy efficiency Government funding sources or incentives that may become available during the term of the tendered agreement. The Council estimates that the Project will have a total value of approximately £12 million to the appointed bidders.

Around 11,000 of the City's most “hard to treat” properties (in its Gladstone, Millfield, New England and Eastfield areas ("Target Area")) will be targeted because of their particularly poor construction. The main focus will be on private landlords, as the Target Area has a very high proportion of rented homes, although the scheme will be available to all households in the Target Area.

The Council expects to work with the appointed bidders in future on other domestic energy efficiency schemes in Peterborough City and beyond.

The Project will be driven by the Council through its performance of Green Deal Assessments of homes by its pre-appointed project manager, initially within the Target Area before expanding to other parts of the City. Following the delivery to residents of a Green Deal Assessment Report, it will be recommended to residents that they use the Council's appointed bidders as the Green Deal Provider for delivering the finance and arranging installation of the measures.

Residents that choose to have Green Deal Measures installed will be given a voucher, which they can put towards the cost of the measures. The value of the voucher can be redeemed by the customer from the Council.
As part of marketing the Project, the Council will be running a promotion that will result in the development of ten show-homes within the Target Area for which Green Deal has been delivered; and a further 90 homes within the Target Area will receive free Green Deal Assessments (paid for by the Council). Alongside the voucher, the marketing Council's approach is expected to generate significant interest in Green Deal within the Target Area; and in the City more widely.
         
      II.1.6)Common Procurement Vocabulary:
         71314300 - Energy-efficiency consultancy services.
         
         71314000 - Energy and related services.
         
         45300000 - Building installation work.
         
         45321000 - Thermal insulation work.
         
         45421132 - Installation of windows.
         
         45450000 - Other building completion work.
         
         42160000 - Boiler installations.
         
         42161000 - Hot-water boilers.
         
         44600000 - Tanks, reservoirs and containers; central-heating radiators and boilers.
         
         44620000 - Central-heating radiators and boilers and parts.
         
         44621000 - Radiators and boilers.
         
         44621100 - Radiators.
         
         44621110 - Central-heating radiators.
         
         44621111 - Non-electrically-heated central-heating radiators.
         
         44621112 - Parts of central-heating radiators.
         
         44621200 - Boilers.
         
         44621210 - Water boilers.
         
         44621220 - Central-heating boilers.
         
         44621221 - Parts of central-heating boilers.
         
         45331000 - Heating, ventilation and air-conditioning installation work.
         
         45331100 - Central-heating installation work.
         
         45331110 - Boiler installation work.
         
         45320000 - Insulation work.
         
         66000000 - Financial and insurance services.
         
         66171000 - Financial consultancy services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided      
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Participants will be advised if this is necessary during the procurement. PCC reserves the right to require deposits, guarantees, bonds and other forms of appropriate security.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Further details will be set out in the contract documents.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      Will be detailed in the Invitation to Tender (ITT) (available on request from the contact listed in section I.1) and may include questions relating to the personal situation of candidates based on Regulation 23 of the UK Public Contracts Regulations 2006.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Will be detailed in the ITT (available on request from the contact listed in section I.1) and may include questions relating to the economic and financial capacity of candidates based on Regulation 24 of the UK Public Contracts Regulations 2006.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Will be detailed in the ITT (available on request from the contact listed in section I.1) and may include questions relating to the technical capacity of candidates based on Regulation 25 of the UK Public Contracts Regulations 2006.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Accelerated Restricted
         Justification for the choice of accelerated procedure: PCC does not consider that this tender is subject to the Directive or the Regulations. Nonetheless, because of the limited deadline (as required by DECC) in which the first phase of the project has to be completed, PCC considers that the restricted accelerated procedure most appropriately reflects the shortened process by which this tender will be conducted.      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 4
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 13/06/2014
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: This contract is not regulated by the Directive or the Regulations. PCC does not consider itself bound by either the Directive or the Regulations in relation to the award of this contract. The publication of a Contract Notice in respect of this opportunity is being undertaken by PCC on a voluntary basis. Any references to the Directive or the Regulations in the Contract Notice, the ITT or any other tender documents should be read with this in mind.

PCC reserves the right not to award all/any of the services forming part of this Green Deal Provider Framework Agreement and/or the right to make more than one contract award under this procurement to different service providers.

Points II.3 and II.4 refer to a framework agreement, the framework agreement that will be established does not constitute a framework agreement under the Directive or Regulations

Point I.4 - PCC intends to establish a contractual arrangement for itself which will primarily be within the administrative area of PCC. However the contract may also extend to other local government and public related organisations and associated partners within the UK borders. PCC currently undertakes services for other local government and public organisations and would wish to expand working relationships through their selected partner with other local authorities, public bodies and their associated partners across the UK (and their statutory successors and organisations created as a result of re-organisation or organizational changes).

Point II.1.9 - variants will be accepted in addition to a standard compliant bid (as set out in the tender documents) providing PCC's core requirements are met and provided they are in accordance with the tender documents. Variant bids will be considered in cases where the bidder can offer ECO Funding. It will not be scored unless the need arises to separate two bidders that have both submitted variant bids and are closely matched.

Points II.2.2 and II.3 - It is possible that the term of any contracts or agreements flowing from this Green Deal Provider Frame Work Agreement extend beyond this period.

Point IV.3.3 - Access to the tender documents can be obtained on 23/05/14 at 17:00 by following the instructions below;

Suppliers must read through this set of instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on https://www.delta-esourcing.com/delta. You must register on this site to respond, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to your Response Manager and add the following Access Code: UJ9Z766T56. Please ensure you follow any instruction provided to you here. The deadline for submitting your response(s) is 13/06/2014 by 12:00. Please ensure that you allow yourself plenty of time when responding to this invite prior to the closing date and time, especially if you have been asked to upload documents. If you experience any technical difficulties please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.

Point IV.1.1 - while PCC is basing this tender process on a process similar to the restricted procedure provided for in the Directive and the Regulations, it does not consider itself bound by the provisions regarding that procedure and reserves the right to depart from the restricted procedure as provided for in the Directive and the Regulations at any time. PCC therefore anticipates adopting a procedure (similar to but not identical to the negotiated procedure i.e. a "Restricted Procurement"). This approach should not be confused with the restricted procedure in either the Directive or the Regulations.
Point IV.3.4 - requests to participate in the tender require the completion and return of the ITT by noon on 13 June 2014 in accordance with the requirements set out in the ITT.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Peterborough:-Energy-efficiency-consultancy-services./UJ9Z766T56

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/UJ9Z766T56
GO-2014520-PRO-5682413 TKR-2014520-PRO-5682412
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 20/05/2014

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      The contract may also extend to other local government and public related organisations and associated partners within the UK borders. Peterborough City Council currently undertakes services for other local government and public organisations and would wish to expand working relationships through their selected partner with other local authorities, public bodies and their associated partners across the UK (and their statutory successors and organisations created as a result of re-organisation or organizational changes). These will include but not be limited to the following (a link showing where a list of these organisations can be found has been included where available): Any contracting authorities listed in Regulation 3(1) of the Public Contracts Regulations 20016 (as amended) and their statutory successors and organisations created as a result of re-organisation or organizational changes). Local Authorities (ie a local authority as defined in Regulation 3(2) to (5) of the Public Contracts Regulations 2006 (as amended)and their statutory successors and organisations created as a result of re-organisation or organisational changes. http://www.direct.gov.uk/en/Dl1/Directories/Localcouncils/AToZOfLocalCouncils/DG_A-Z_LG)
      See Above, See Above, United Kingdom