Efficiency East Midlands Ltd: Supply and Installation of Single and Double Glazing

UK-Nottinghamshire: Glazing work.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Efficiency East Midlands Limited
      Icon Business Centre, Lake View Drive, Nottinghamshire, NG15 0DT, United Kingdom
      Tel. +44 1158762091, Email: procurement.team@nottinghamcityhomes.org.uk, URL: www.efficiency-em.co.uk
      Attn: Soraya Virgo

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Supply and Installation of Single and Double Glazing
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKF - EAST MIDLANDS (ENGLAND)         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
            maximum number of participants to the framework agreement envisaged: 10
         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 25,000 and 10,000,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Glazing work. Glass. Double-glazed units. Efficiency East Midlands requires the supply and installation of single and double glazing for void and occupied properties within the East Midlands.

The Framework will be for four years from the commencement date and Efficiency East Midlands is looking for a Supplier (s) to undertake related works on behalf of Members throughout the Framework period.

The contract will be divided into Lots:

Supply and Install (Lot 1)

Supply Only (Lot 2)
         
      II.1.6)Common Procurement Vocabulary:
         45441000 - Glazing work.
         
         14820000 - Glass.
         
         44221111 - Double-glazed units.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Efficiency East Midlands Limited ("EEM") is a consortia of affordable housing landlords operating predominantly in the East Midlands current members are set out at section VI.3i of this Contract Notice.

The current members of EEM are responsible for the upkeep of properties and other stock for specialist housing groups (e.g. care homes, student housing, supported housing, hostels) and other facilities, day centres, and other public non-housing buildings owned, managed or maintained by the authorised user). The total quantity value to be purchased through the Framework Agreement to be awarded at conclusion of the procurement exercise is in the range of £25,000 to £10,000,000                  
         Estimated value excluding VAT:
         Range between: 25,000 and 10,000,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Supply and Install

      1)Short Description:      
      This lot is for use by Members who have no or limited in-house glazing resources and who require Suppliers to undertake the measure, supply and installation of both single and double glazing. Works will be carried out in both occupied and void properties.

      2)Common Procurement Vocabulary:
         45441000 - Glazing work.
                  14820000 - Glass.
                  44221111 - Double-glazed units.
         
      3)Quantity Or Scope:      
      The Framework will be for four years from the commencement date and Efficiency East Midlands is looking for a Supplier (s) to undertake related works on behalf of Members throughout the Framework period.               
         Value range between: 25,000 and 10,000,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Supply Only

      1)Short Description:      
      This lot is for use by Members who have in-house glazing resources and who require Suppliers to only undertake the supply of both single and double glazing.

Under this lot the Member will undertake all survey and measure work and an order will be placed with the Supplier for the required materials.

      2)Common Procurement Vocabulary:
         45441000 - Glazing work.
                  14820000 - Glass.
                  44221111 - Double-glazed units.
         
      3)Quantity Or Scope:      
      The Framework will be for four years from the commencement date and Efficiency East Midlands is looking for a Supplier (s) to undertake related works on behalf of Members throughout the Framework period.               
         Value range between: 25,000 and 10,000,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                        
         Duration in months: 48
                                          
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Details of any deposits, guarantees or bonds required by the Contracting Authority will be set out in the Contract Documents
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Details of any financial conditions and payment arrangements will be set out in the contract documents.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Consortium bids must state in their documents that the bidding members are a consortium. Efficiency East Midlands reserves the right to require a lead consultant to undertake primary contracting liability or to require that one or more parties are jointly and severally liable.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Under this procurement the successful contractors appointed and their supply chain will be required actively to participate in the achievement of social objectives relating to participation in skills development, employment and training programmes in the localities within which the services are to be delivered (including programmes of targeted recruitment and training) in accordance with the employment and skills strategy documentation contained in the Invitation to Tender and to provide other value added contributions in order to support community programmes promoted by the Contracting Authority and all Authorised Users of the framework agreement being procured. Accordingly, contract performance conditions may relate in particular to secondary considerations in accordance with Regulation 39 of the Public Contracts Regulations 2006.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Applicants will be required to complete the tender documentation consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applicants from which the successful service provider or providers will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The tender documents are available at I.1 and must be uploaded to the portal stipulated in the tender documents.         
         Minimum Level(s) of standards possibly required:
         Applicants will be required to complete the tender documentation consistent with Directive 2004/18/EC. A short list will be drawn applications from which the successful Supplier or Suppliers will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The tender documents are available at I.1 and must be uploaded to the portal documents. Minimum level(s) of standards possibly required where Suppliers will be expected to meet Efficiency East Midlands criteria for existing turnover in relation to their major customer and legal compliance with Supply and Installation of Single and Double Glazing stipulated in the tender documents.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Applicants will be required to complete tender documents consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applications and asked to provide a price based tender from which the successful service provider will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The documents are available at I.1 and must be returned as stipulated in the tender documents.         
         Minimum Level(s) of standards possibly required:
         Suppliers will be expected to have sufficient staffing levels to provide the service and satisfy the performance targets specified by Efficiency East Midlands and detailed within the tender documentation. Suppliers will also be required to comply with any statutory registration and reporting requirements.      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: EEM0049      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 30/05/2014
      Time-limit for receipt of requests for documents or for accessing documents: 16:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 04/06/2014
         Time: 13:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender Not Provided      
      IV.3.8)Conditions for opening tenders
         Date: 04/06/2014
         Time: 14:00
         Place:
         Icon Business Centre, Lake View Drive, Sherwood Park, Nottingham, NG15 0DT
         Persons authorised to be present at the opening of tenders: Yes
            Authorised Personnel


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

This Contract Notice has been published by Efficiency East Midlands (EEM), on behalf of its members and the other organisations described below as Authorised Users. EEM is incorporated as a company Ltd by guarantee. The Framework Agreement being procured by this procurement process will be entered by EEM as the Contracting Authority which will have undertaken and completed the procurement exercise begun by publication of this Contract Notice.

Any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to EEM and its current members. The twenty current members of Efficiency East Midlands Ltd (EEM) are Nottingham City Homes Ltd, A1 Housing Bassetlaw Ltd, Bolsover District Council, Derby Homes Ltd, Newark and Sherwood Homes Ltd, Ashfield Homes Ltd, Charnwood Neighbourhood Housing Ltd, Tuntum Housing Association Ltd, Nottingham Community Housing Association Ltd, Mansfield District Council, Gedling Homes, Rykneld Homes Ltd, Chesterfield Borough Council, South Derbyshire District Council, Derwent Housing Association Ltd, Hinckley & Bosworth Borough Council, ACIS Group Ltd comprising of: ACIS Management Ltd, ACIS Properties Ltd, ACIS Development Services Ltd, Lincoln City Council, Leicester City Council, Rockingham Forest Housing Association.

All of the current members are, therefore, to be regarded as Contracting Authorities under the Public Contracts Regulations 2006 for the purpose of this procurement exercise and entitled as Authorised Users to access and use the Framework Agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice.

The Authorised Users of the Framework Agreement being advertised by this Contract Notice (in addition to EEM) and entitled to access and use the Framework Agreement to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice are: 1. any Current EEM Member – an organisation which is a member of EEM at the date of this Contract Notice and being one of the organisations listed above in this section VI.3; 2. any Future Member of EEM – a Local Authority i.e. a County Metropolitan (City) District and Borough Council or a Unitary Authority in England and Wales, ALMO or Registered Provider housing landlord organisation (under the Housing and Registration Act 2008) entitled to join and which has applied to and has joined EEM as a member in accordance with the constitutional documents of EEM. Future EEM Members may include consortia made up of organisations which would themselves individually be a Future EEM Member and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that own and control it. 3. An EEM Participant – an organisation which is neither a Current EEM Member (as defined at 1 above) nor a Future Member of EEM (as defined at 2 above) will be entitled to use the Framework Agreement advertised by this Contract Notice if it is based within the East Midlands, owns and/or maintains/manages housing stock or other property in one or more geographical area in which it operates and is a Local Authority i.e. a County, Metropolitan (City), District and Borough Council or a Unitary Authority in England or Wales or is an Arms Length Management Organisation (or any statutory replacement or successor organisation) managed by such local authority under a management agreement under section 27 of the Housing Act 1985 (or subsequent legislation) or is a Registered Provider under the Housing and Regeneration Act 2008 (or subsequent legislation) and is itself a Contracting Authority for the purpose of the Public Contract Regulations 2006 and in respect of which organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreement being advertised by this Contract Notice that such organisation is an Authorised User of this Framework Agreement. EEM Participants may include consortia made up of organisations which would themselves individually be an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of the special purpose vehicle that own and control it. The members of EEM (and the current authorised users) can be obtained from the following website address www.efficency-em.co.uk


For the purpose of this Notice, the geographical area local authorities are identifiable by reference to the Direct Gov website at www.direct.gov.uk/en/Dl1/Directories/Localcouncils/index.htm and a full list of all current Registered Providers can be found at www.tenantservicesauthority.org/server/show/nav.490.

Reference to legislation in this Contract Notice includes successor and/or replacement legislation. EEM reserves the right not to award any framework agreement at the end of the procurement exercise begun by publication of this Contract Notice or to award any part or parts of the proposed services.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Nottinghamshire:-Glazing-work./823J676U4D

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/823J676U4D
GO-2014423-PRO-5624953 TKR-2014423-PRO-5624952
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Royal Courts of Justice
      The Strand, London, WC2A 2LL, United Kingdom
      Tel. +44 02079476000

      Body responsible for mediation procedures:
               Royal Courts of Justice
         The Strand, London, WC2A 2LL, United Kingdom
         Tel. +44 02079476000, Email: informationgovernance@nottinghamcity.gov.uk

      VI.4.2)Lodging of appeals: EEM will incorporate a minimum 10 calendar day standstill period at the point information on the award of the framework is communicated to tenderers. The Public Contracts Regulations 2006 (SI2006 No 5) (as amended) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Generally, any such action must be brought within 30 days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the framework has not been entered into the Court may order the setting aside of the award decision or order EEM to amend any document and may award damages. If the framework has been entered into the Court may only award damages or where the contract award procedures have not been followed correctly may in certain circumstances declare the framework award to be "ineffective".   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            The Cabinet Office
      Correspondance Team, Cabinet Office, 70 Whitehall, London, SW1A 2AS, United Kingdom
      Tel. +44 2072761234, Fax. +44 2072760514

   VI.5) Date Of Dispatch Of This Notice: 23/04/2014

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Please see Part A - Invitation to Tender and Guidance
      As above, As above, United Kingdom