Efficiency East Midlands Ltd: Passenger Lift Service and Maintenance

UK-Nottingham: Lift-maintenance services.
Section I: Contracting Authority
      I.1) Name and addresses
             Efficiency East Midlands Ltd
             Icon@Pure Offices, Sherwood Park, Nottingham, NG15 0DT, United Kingdom
             Tel. +44 1623859786, Email: amy@eem.org.uk
             Main Address: http://www.efficiency-em.co.uk
             NUTS Code: UK
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Lift-maintenance-services./PSU935V865
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Other type:: Body governed by public law (Procurement Consortia)
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Passenger Lift Service and Maintenance       
      Reference Number: EEM0034
      II.1.2) Main CPV Code:
      50750000 - Lift-maintenance services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Efficiency East Midlands Ltd (EEM) are looking to establish a new framework for the servicing, maintenance and repair of Passenger, Goods and Platform Lifts. Due to the geographical spread of our Members eligible to use the established framework wehave decided to split the works into the following core regional geographical lots:
Lot 1 East Midlands
Lot 2 West Midlands
Lot 3 Greater London

In addition to the 3 core regional Lots, several EEM members also have a requirement for National coverage as their housing stock extends across England and Wales. Therefore, a 4th Lot is also available, inviting Contractors who can provide the services required across the whole of England and Wales.

Lot 4 National Coverage

A full description of the Lotting strategy is available in the tender documents. Works will be across a range of building types including high rise and low rise residential units, office buildings, car parks and commercial properties       
      II.1.5) Estimated total value:
      Value excluding VAT: 200,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Passenger Lift Service and Maintenance – East Midlands       
      Lot No: Lot 1       
      II.2.2) Additional CPV codes:
      42416100 - Lifts.
      42416120 - Goods lifts.
      50750000 - Lift-maintenance services.
      
      II.2.3) Place of performance:
      UKF11 Derby
      UKF22 Leicestershire CC and Rutland
      UKF23 Northamptonshire
      UKF30 Lincolnshire
      UKF2 Leicestershire, Rutland and Northamptonshire
      UKF3 Lincolnshire
      UKF1 Derbyshire and Nottinghamshire
      
      II.2.4) Description of procurement: The purpose of this tendering exercise is to establish a Framework for the provision of Servicing and Maintenance of Passenger, Goods,Platform and Catering Lifts for EEM members located in the East Midlands.

The main elements covered by this framework will be:

•Servicing of Catering,Goods, Passenger and Platform lifts on an agreed basis
•Emergency Breakdown response - 24hours, 7days a week
•General Maintenance associated with the above
•Regular Audits ,Inspections and Insurance Reports
•SAFed Functional Tests and Supplementary Tests

The Contractor will generally be required to carry out all of the work while the building is occupied. Our Members property types range from domestic housing stock, high and low rise flats, office accommodation, corporate buildings, hospitals, student accommodation and universities.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 75,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 2
      
      II.2.1) Title: Passenger Lift Service and Maintenance - West Midlands       
      Lot No: Lot 2       
      II.2.2) Additional CPV codes:
      42416100 - Lifts.
      42416120 - Goods lifts.
      50750000 - Lift-maintenance services.
      
      II.2.3) Place of performance:
      UKG WEST MIDLANDS (ENGLAND)
      UKG3 West Midlands
      
      II.2.4) Description of procurement: The purpose of this tendering exercise is to establish a Framework for the provision of Servicing and Maintenance of Passenger, Goods ,Platform and Catering lifts for EEM members located in the West Midlands.

The main elements covered by this framework will be:

•Servicing of Catering,Goods, Passenger and Platform Lifts on an agreed basis
•Emergency Breakdown response - 24hours, 7days a week
•General Maintenance associated with the above
•Regular Audits ,Inspections and Insurance Reports
•SAFed Functional Tests and Supplementary Tests

The Contractor will generally be required to carry out all of the work while the building is occupied. Our Members property types range from domestic housing stock, high and low rise flats, office accommodation, corporate buildings, hospitals, student accommodation and universities.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 25,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Passenger Lift Service and Maintenance - London       
      Lot No: Lot 3       
      II.2.2) Additional CPV codes:
      42416100 - Lifts.
      42416120 - Goods lifts.
      50750000 - Lift-maintenance services.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: The purpose of this tendering exercise is to establish a Framework for the provision of Servicing and Maintenance of Passenger, Goods, Platform and Catering Lifts for EEM members located in London.

The main elements covered by this framework will be:

•Servicing of Catering, Goods, Passenger and Platform Lifts on an agreed basis
•Emergency Breakdown response - 24hours, 7days a week
•General Maintenance associated with the above
•Regular Audits ,Inspections and Insurance Reports
•SAFed Functional Tests and Supplementary Tests

The Contractor will generally be required to carry out all of the work while the building is occupied. Our Members property types range from domestic housing stock, high and low rise flats, office accommodation, corporate buildings, hospitals, student accommodation and universities.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 50,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 4
      
      II.2.1) Title: Passenger Lift Service and Maintenance – National Coverage       
      Lot No: Lot 4       
      II.2.2) Additional CPV codes:
      42416100 - Lifts.
      42416120 - Goods lifts.
      50750000 - Lift-maintenance services.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: The purpose of this tendering exercise is to establish a Framework for the provision of Servicing and Maintenance of Passenger, Goods,Platform and Catering Lifts. This Lot is for Members who have properties across England and Wales and need coverage nationally or who have properties outside of the 3 core regions.

The main elements covered by this framework will be:

•Servicing of Catering, Goods, Passenger and Platform Lifts on an agreed basis
•Emergency Breakdown response - 24hours, 7days a week
•General Maintenance associated with the above
•Regular Audits ,Inspections and Insurance Reports
•SAFed Functional Tests and Supplementary Tests

The Contractor will generally be required to carry out all of the work while the building is occupied. Our Members property types range from domestic housing stock, high and low rise flats, office accommodation, corporate buildings, hospitals, student accommodation and universities.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 50,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      Contractors must be able to meet the mandatory minimum requirements set out within section B3 and B5 of the tender documentation.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement: 14           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2015/S 221 - 402857       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 12/12/2016 Time: 13:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 12/12/2016
         Time: 13:30
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. This Contract Notice has been published by Efficiency East Midlands Limited (EEM) on behalf of their members and the other organisations described below as being Authorised Users. EEM is incorporated as a company limited by guarantee. The Framework Agreement being procured by the procurement exercise begun by publication of this Contract Notice will be entered into by EEM as the Contracting Authority. Any reference in this Contract Notice to Contracting Authority is deemed to be and include a reference to EEM.

The current members of EEM are available at www.efficiency-em.co.uk All of the current members are to be regarded as Contracting Authorities under the Public Contracts Regulations 2015 for the purpose of the procurement exercise begun by publication of this Contract Notice and entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise.

The Authorised Users of the Framework Agreements and entitled to access and use the Framework Agreements to be awarded at conclusion of the procurement exercise are:

1. Any current EEM Member — being an organisation which is a member of EEM at the date of this Contract Notice and being one of the organisations identified at www.efficiency-em.co.uk and;

2. Any Future Member of EEM — being an organisation which has applied to join and has joined EEM as a member in accordance with the constitutional documents and in respect of which such organization notice has been given to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise that such organization is an Authorised User.

3. An EEM Participant — being an organisation based within England or Wales which is neither a current EEM Member nor a Future Member of EEM but in all cases is a contracting authority under the Public Contracts Regulations 2015 and which owns and/or maintains/manages housing stock in 1 or more geographic area in which it operates and is a local authority ie a County, Metropolitan (City), District or Borough Council or a Unitary Authority in England or Wales or is an Arm's Length Management Organisation (ALMO) or any statutory replacement or successor organization managed by such local authority under a management agreement under section 27 of the Housing Act 1985(or subsequent legislation) or is a provider of social housing registered as a registered provider with the Homes and Communities Agency or as a registered social landlord with the Welsh Ministers or (in the case of EEM) is an NHS Trust (which includes Acute Trusts, Mental Trusts, Care Services Trusts and Ambulance Trusts) or organisation, police authority, fire authority, ambulance trust, university, higher education or further education college or other public sector organisation and in all cases in respect of any such contracting authority organisation notice has been given by EEM to the economic operators that are a party to the Framework Agreements awarded at conclusion of the procurement exercise being advertised by this Contract Notice that such organisation is an Authorised User of the Framework Agreements, EEM Participants may include consortia made up of organisations which would themselves individually be an EEM Participant and may include any special purpose vehicle (of whatever nature) owned and controlled by the consortia members and would include in those circumstances the individual consortia members of that special purpose vehicle that own and control that special purpose vehicle.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Lift-maintenance-services./PSU935V865

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/PSU935V865
   VI.4) Procedures for review
   VI.4.1) Review body:
             Royal Courts of Justice
       The Strand, London, WC2A 2LL, United Kingdom
       Tel. +44 2079476000
   VI.4.2) Body responsible for mediation procedures:
             Royal Courts of Justice
          The Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 2079476000
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract to be awarded at conclusion of the procurement exercise begun by publication of this Contract Notice is communicated to tenderers. The Public Contracts Regulations 2015 provides for aggrieved parties who have been harmed or at risk of harm by breach of those regulations to take action in the High Court (England, Wales and Northern Ireland). Generally, any such action must be brought within 30 days from the date the aggrieved party knew or ought to have known about the alleged breach. Where the contract has not been entered into the Court may order the setting aside of the Award Decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may only award damages or where the award procedures have not been followed correctly may in certain circumstances declare the Contract to be ineffective.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          The Cabinet Office
       Correspondence Team, Cabinet Office, Whitehall, London, SW1A 2AS, United Kingdom
       Tel. +44 2072761234
   VI.5) Date Of Dispatch Of This Notice: 11/11/2016

Annex A