Nottingham City Homes: Removal and Packing Services for Nottingham City Homes Tenants

UK-Nottingham: Decommissioning services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Nottingham City Homes Limited
      Beechdale Court, Nottingham, NG8 3LH, United Kingdom
      Tel. +44 1158762089, Email: Rebecca.vines@nottinghamcityhomes.org.uk, URL: www.nottinghamcityhomes.org.uk
      Attn: Rebecca Vines

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Removal and Packing Services for Nottingham City Homes Tenants
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKF14 - Nottingham         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      
            Framework agreement with several operators
            maximum number of participants to the framework agreement envisaged: 3
         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                                    
            Range between: 60,000 and 500,000
            Currency: GBP
                  
      II.1.5)Short description of the contract or purchase:
      Decommissioning services. Storage services. Furniture. Domestic furniture. Nottingham City Homes invites you to tender for being included within a framework for the provision of Removal and Storage service for residents that are being moved from their homes, including packing. We estimate that over the next 12 months we have approximately 550 properties to decommission in our major programme and approximately 50 moves consisting of re-designating tenants from Independent Living, general moves and Housing in Multiple Occupancy (HIMO).

The framework period will be for the period 2nd December 2013 to 1st December 2017 with an option for Nottingham City Homes to terminate the framework on 1st December 2014 or at anytime thereafter on not less than one months notice.


Decommissioning services. Storage services. Furniture. Domestic furniture. Nottingham City Homes invites you to tender for the Removal and Storage service for Nottingham City Homes Tenants that are being moved from their homes, including packing. The instruction and guidance as provided in this section are designed to ensure that all tenderers are given equal and fair consideration. It is therefore important that you provide all the information asked for and in the format and order specified.

There are two main reasons why Nottingham City Homes may have to move residents:
- Decant – temporary or permanent move to another property in order for emergency works to be undertaken within the property or due to residents personal circumstances
- Decommissioning / Right Size – permanent move to another property due to the planned decommissioning programme of a block of houses or estate

The successful provider will be responsible for the provision of a removals service to residents which include the following services:
• Provision of strong storage boxes
• Packing service, to include dismantling of furniture where applicable
• Furniture Removals and Re-site
• Furniture Storage
.
Where a resident is moved from their home through the decant process, the contractor will be expected to be available to undertake the move as soon as possible but no longer than 3 days from receiving the request.

The decommissioning process has a more planned approach with an average of 4 moves taking place a day, however at the peak of a decommissioning programme this figure may increase to an average of 10 per day.

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/7ZM6A8NR89

For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Decommissioning-services./7ZM6A8NR89
         
      II.1.6)Common Procurement Vocabulary:
         98391000 - Decommissioning services.
         
         63121100 - Storage services.
         
         39100000 - Furniture.
         
         39140000 - Domestic furniture.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The framework will be for four years and it is envisaged that up to three service providers may be appointed onto the framework to provide sufficient resources to minimise risk of non-performance.

Call offs from the framework will be made by direct selection and Nottingham City Homes will first offer the call off to the service provider who made the most economically advantageous bid under this framework tenders and has performed satisfactorily against KPI’s. If this service provider cannot provide the service required at the time required or has failed to perform satisfactorily against KPI’s, Nottingham City Homes will go to the service provider with the next most economically advantageous framework bid and so on.                  
         Estimated value excluding VAT:
         Range between: 50,000 and 250,000
         Currency: GBP
               
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Details of any deposits, guarantees or bonds required by the Contracting Authority will be set out in the Contract Documents
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Details of any financial conditions and payment arrangements will be set out in the contract documents
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         Applicants will be required to complete the tender documentation consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applicants from which the successful service provider or providers will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The tender documents are available at I.1 and must be uploaded to the portal stipulated in the tender documents.         
         Minimum Level(s) of standards possibly required:
         All Risks Goods in Transit Insurance Cover is mandatory
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Applicants will be required to complete tender documents consistent with Directive 2004/18/EC. A short list will be drawn from the suitable applications and asked to provide a price based tender from which the successful service provider or providers will be selected. Any potential service provider should note that no cost reimbursement will be considered for work carried out prior to appointment. The documents are available at I.1 and must be returned as stipulated in the tender documents.         
         Minimum Level(s) of standards possibly required:
         As set out in the tender documents      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated below
            Criteria - Weighting
            Price - 80
            Quality - 10
            Due-Diligence Interview - 10

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: NCH0014      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 25/10/2013
         Time: 13:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in month(s): 6
      
      IV.3.8)Conditions for opening tenders
         Date: 25/10/2013
         Time: 14:00
         Place:
         14 Hounds Gate, Nottingham, NG1 7BA
         Persons authorised to be present at the opening of tenders: Yes
            Authorised Personnel


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs).However, any selection of tenderers will be based solely on the criteria set out for the procurement,and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Nottingham:-Decommissioning-services./7ZM6A8NR89

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/7ZM6A8NR89
GO-2013912-PRO-5113513 TKR-2013912-PRO-5113512
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Royal Courts of Justice
      The Strand, London, WC2A 2LL, United Kingdom
      Tel. +44 02079476000

      Body responsible for mediation procedures:
               Royal Courts of Justice
         Strand, London, WC2A 2LL, United Kingdom
         Tel. +44 02079476000, Email: informationgovernance@nottinghamcity.gov.uk

      VI.4.2)Lodging of appeals: 10 days from the date of contract award.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Nottingham City Homes
      Governance, 14 Hounds Gate, Nottingham, NG1 7BA, United Kingdom
      Tel. +44 0115915212, Email: janet.locker@nottinghamcityhomes.org.uk

   VI.5) Date Of Dispatch Of This Notice: 12/09/2013

ANNEX A