Norfolk Community Health and Care: Multi-Functional Devices, Managed Print Services and associated products and services.

UK-Norwich: Photocopying equipment.
Section I: Contracting Authority
      I.1) Name and addresses
             Norfolk Community Health and Care
             Norwich Community Hospital, Bowthorpe Road, Norwich, NR2 3TU, United Kingdom
             Tel. +44 1603785866, Email: steven.worley@nchc.nhs.uk
             Main Address: http://www.norfolkcommunityhealthandcare.nhs.uk/
             NUTS Code: UKH1
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Photocopying-equipment./M2239F74BY
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Health

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Multi-Functional Devices, Managed Print Services and associated products and services.       
      Reference Number: NCHC/MFD2018
      II.1.2) Main CPV Code:
      30121200 - Photocopying equipment.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Norfolk Community Health and Care NHS Trust (NCHC) have a requirement for Multi functional Devices, Print Management Software and Associated Services across a number of sites in Norfolk.

NCHC are looking to establish a single supplier framework for the provision of Multifunctional Devices, Print Management Software, and Associated Services.

This tender is to be run using the competitive procedure with negotiation (CPN) procedure (Public Contracts Regulations reg. 29).       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,500,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      30121100 - Photocopiers.
      
      II.2.3) Place of performance:
      UKH1 East Anglia
      
      II.2.4) Description of procurement: Norfolk Community Health and Care (NCHC) are seeking offers for the provision of Multifunctioning Devices (MFDs) and associated services.

The object of the procurement exercise is:
To replace NCHC’s aging fleet of MFDs with new technology
To reduce NCHC’s costs of printing, copying and scanning
Minimising the use of toner and other consumables
Provide an optimised service, ensuring reliability and performance
Provide assurance of good information governance and data security as a “designed in” service.

The term Installed Fleet refers to all MFD devices and associated equipment provided across all Trust sites under the management of this contract.

NCHC will adopt a two stage process for contract implementation:

Phase 1
Replacement of current fleet of MFDs. Bidders should advise on the best deployment of MFD resources across NCHC’s 38 sites (including numbers of machines, capacity, and any other functionality). Bidders will be expected to evidence their view on:
The optimum deployment of the number of devices;
The specification of each device; and
The location of each device

Phase 2
Print Reduction Programme – Upon successful implementation of the device roll-out, NCHC intends to embark on a print reduction programme. The Supplier will be expected to work with NCHC to support this programme.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,500,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
       Not provided
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/M2239F74BY       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description NEGOTIATED
      IV.1.1) Type of procedure:   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with a single operator       
         Envisaged maximum number of participants to the framework agreement:
Not Provided           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: Yes.
   IV.1.5) Information about negotiation: No.
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2018/S 195 - 440794       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 04/01/2019 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 08/01/2019       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Norwich:-Photocopying-equipment./M2239F74BY

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/M2239F74BY
   VI.4) Procedures for review
   VI.4.1) Review body:
             Norfolk Community Health and Care
       Bowthorpe Road, Norwich, NR2 3TU, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
             Norfolk Community Health and Care
          Bowthorpe Road, Norwich, NR2 3TU, United Kingdom
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 07/12/2018

Annex A