Thirteen Group Ltd: Supply and Maintenance of Laundry Equipment

UK-Middlesbrough: Repair and maintenance services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Fabrick Housing Group
      2 Hudson Quay, Windward Way, Middlesbrough, TS2 1QG, United Kingdom
      Tel. +44 1642773600, Email: procurement@fabrickgroup.co.uk, URL: www.fabrickgroup.co.uk
      Electronic Access URL: www.delta-esourcing.com
      Electronic Submission URL: www.delta-esourcing.com

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Supply and Maintenance of Laundry Equipment
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1

         Region Codes: UKC - NORTH EAST (ENGLAND)         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Repair and maintenance services. Laundry washing, dry-cleaning and drying machines. Installation services of laundry washing, dry-cleaning and drying machines. Fabrick Housing Group (the Group) was created in 2008 by bringing together two successful Tees Valley based Registered Social Landlord (RSL) companies; Tees Valley Housing, a traditional housing association and Erimus Housing, formed from the large scale voluntary transfer of properties from Middlesbrough Council. Norcare, a Newcastle based charity providing supported housing services to vulnerable people, joined the Group in July 2012.

The partnership means the companies can share regeneration and development expertise, resources, skills and knowledge to ensure greater efficiencies and enhanced services for all residents. Together, the partners in the Group manage more than 15,000 homes, from North Tyneside in the north to York in the south, with the majority of homes in Middlesbrough and Stockton-on-Tees.

Further information is available on the Group’s website www.fabrickgroup.co.uk

•   An inclusive price for inspection, testing, repair and maintenance of communal laundry equipment including parts & labour. Damage caused by misuse or vandalism will be charged separately.
•   A call out service for machine breakdowns which will require response within 24 hours. For emergency call outs, e.g. a leaking machine, a 2 hour response will be required.
•   Quarterly preventative maintenance visits for all machines at each site
•   The installation of new laundry equipment, where and when required.
•   Annual Landlord’s gas safety check and certification for all gas heated machines. This must be carried out by a Gas Safe qualified installer.
•   All engineers must hold the appropriate qualification/s to carry out the works to Gas / Electricity powered equipment, for whichever supply they are attending.
•   Machines are located at 12 Erimus Housing sites and 14 Tees Valley Housing Sites. A list of all of the site addresses is provided at Appendix A, with the number of machines at each site where this is known. A full inventory of machine make and model will be provided at the invitation to tender stage.

The contract will be for a period of 3 years with the option to extend for 2 further periods each of 12 months.
         
      II.1.6)Common Procurement Vocabulary:
         50000000 - Repair and maintenance services.
         
         42716000 - Laundry washing, dry-cleaning and drying machines.
         
         51543400 - Installation services of laundry washing, dry-cleaning and drying machines.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The contract will be for a period of 3 years with the option to extend for 2 further periods each of 1 year.                  
         Estimated value excluding VAT:
         Range between: 200,000 and 300,000
         Currency: GBP
               
      
      II.2.2)Options: Yes
         If yes, description of these options: There will be two options to extend the contract for a period of 12 months each, subject to satisfactory performance and at the sole discretion of the Group.       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 36 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      Please refer to the PQQ documents      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Please refer to the PQQ documents         
         Minimum Level(s) of standards possibly required:
         Please refer to the PQQ documents
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Please refer to the PQQ documents         
         Minimum Level(s) of standards possibly required:
         Please refer to the PQQ documents      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 5 and maximum number: 8         
         Objective Criteria for choosing the limited number of candidates:
         Please refer to the PQQ documents   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: FAB/LEQUIP/13      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 25/03/2013
         Time: 17:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Middlesbrough:-Repair-and-maintenance-services./ND42M342SQ

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/ND42M342SQ
GO-2013220-PRO-4600965 TKR-2013220-PRO-4600964
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Fabrick Housing Group
      2 Hudson Quay, Windward Way, Middlesbrough, TS2 1QG, United Kingdom
      Tel. +44 1642773600

      VI.4.2)Lodging of appeals: Fabrick Housing Group will incorporate a minimum 10 day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the Contracting Authority before the contract is entered into. Applicants have 2 working days from the notification of the award decision to request additional debriefing and that information has to be provided a minimum of 3 working days before the expiry of the standstill period. Should such additional information be required, please contact the person cited in paragraph 1.1 of this form.
If an appeal regarding the award of a contract has not been successfully resolved the Public Contracts Regulations (SI 2006 no 5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (within 3 months from the time the aggrieved party knew, or ought to have known, about the alleged breach).
Where a contract has not been entered into the court may order the setting aside of the award decision, or order the Contracting Authority to amend any document and may award damages. If the contract has been entered in to the court may order the setting aside of the contract, may award damages and impose a financial penalty on the Contracting Authority. Damages may also be available to any of the parties involved. The purpose of the standstill period referred to above is to allow parties the opportunity to challenge the award decision made by the Contracting Authority and, where appropriate, issue proceedings against the Contracting Authority which shall have the effect of automatically suspending the contract award procedure until the proceedings have been concluded.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 20/02/2013

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Tees Valley Housing
      2 Hudson Quay, Windward Way, Middlesbrough, TS2 1QG, United Kingdom