Peabody Trust is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | HR and Payroll System Integration Project |
Notice type: | Contract Notice |
Authority: | Peabody Trust |
Nature of contract: | Services |
Procedure: | Open |
Short Description: | Supply, implementation, integration, maintenance/support and training for a new HR and Payroll software package |
Published: | 02/10/2017 13:06 |
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Section I: Contracting Authority
I.1) Name and addresses
Peabody Trust
45, Westminster Bridge Road, London, SE1 7JB, United Kingdom
Tel. +44 2038284231, Email: annika.karabanova@peabody.org.uk
Contact: Annika Karabanova
Main Address: https://www.peabody.org.uk
NUTS Code: UKI
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/ to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: HR and Payroll System Integration Project
Reference Number: Not provided
II.1.2) Main CPV Code:
48450000 - Time accounting or human resources software package.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: Supply, implementation, integration, maintenance/support and training for a new HR and Payroll software package
II.1.5) Estimated total value:
Value excluding VAT: 1,000,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV codes:
48450000 - Time accounting or human resources software package.
72212450 - Time accounting or human resources software development services.
48000000 - Software package and information systems.
72263000 - Software implementation services.
72224100 - System implementation planning services.
72200000 - Software programming and consultancy services.
80533000 - Computer-user familiarisation and training services.
72261000 - Software support services.
72265000 - Software configuration services.
72268000 - Software supply services.
72250000 - System and support services.
II.2.3) Place of performance:
UKI LONDON
II.2.4) Description of procurement: Peabody is seeking to procure a single HR and Payroll system for the merged organisation which is considered amongst the best available, providing the following tangible benefits, and project objectives.
-Seamless integration with current business systems where appropriate
-Reliability
-Advanced reporting and management information capabilities
-Enhanced functionality
-Increased process efficiency
-Reduced administration overheads
-The eradication of manual checks and controls
-Ease of use for employees at all levels, with particular focus on the provision of an enhanced self-service experience
-The lowest possible total cost of ownership
HRIS Procurement Project Objectives
-A system which integrates seamlessly with existing corporate business systems
-A system which is scalable and is sufficiently flexible to meet changing business requirements, both of which can be achieved at minimal cost and effort
-A system which can be purchased using the most commercially prudent method
-A system which protects sensitive employee information with powerful security, control and audit features
-A system which can be maintained and upgraded at the lowest possible cost, with minimal operational disruption
-A system which is hosted via the most appropriate and effective method for Peabody
-A system in which the vanilla product meets all of the mandatory and the majority of required and desirable functional specification requirements
-A system in which reports are easily accessible by both HR and business end users, where development is not dependent on technical expertise
-A system which promotes automation and optimisation of business processes and minimises the need for manual checks and controls
-A system which leverages the potential of self service applications and the use of mobile based technology
Solution providers are invited to submit proposals to Supply, implement, integrate, maintain/support and train users for new HR/Payroll IT software packages which deliver the benefits and objectives stated above as a minimum
The successful provider will be implementing the HR/Payroll at the Peabody head office, 45 Westminster Bridge Road, London, SE1 7JB.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 1,000,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 60
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 01/11/2017 Time: 23:55
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 3
IV.2.7) Conditions for opening of tenders:
Date: 02/11/2017
Time: 09:00
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Time-accounting-or-human-resources-software-package./F2EA8U8GZU
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/F2EA8U8GZU
VI.4) Procedures for review
VI.4.1) Review body:
Royal Courts of Justice
Strand, London, WC2A 2LL, United Kingdom
Tel. +44 207947600
VI.4.2) Body responsible for mediation procedures:
Royal Courts of Justice
Strand, London, WC2A 2LL, United Kingdom
Fax. +44 207947600
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 02/10/2017
Annex A