The Department for Business, Energy and Industrial Strategy (BEIS): Management of the Standard Assessment Procedure

UK-London: System quality assurance assessment and review services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Department of Energy and Climate Change
      1st Floor, 3 Whitehall Place, London, SW1A 2HH, United Kingdom
      Tel. +44 03000685120, Email: alan.christie@decc.gsi.gov.uk, URL: www.decc.gov.uk
      Contact: Christie Alan (Heat & Industry), Attn: Christie Alan (Heat & Industry)
      Electronic Access URL: https://www.delta-esourcing.com
      Electronic Submission URL: : https://www.delta-esourcing.com/respond/TJMUWGUZD9

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local sub-divisions

   I.3) Main activity:
      Environment

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Management of the Standard Assessment Procedure
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKI - LONDON         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      System quality assurance assessment and review services. Data management services. Engineering-related scientific and technical services. Systems testing services. “The Standard Assessment Procedure (SAP) was developed as a tool to help deliver the UK Government’s energy efficiency policies. It is a National Calculation Methodology as defined at Article 3 of Directive 2010/31/EU of the European Parliament and of the Council of 19 May 2010 on the energy performance of buildings. Its purpose is to provide accurate and reliable assessments of dwelling energy performance to support energy efficiency, environmental and climate change policy initiatives across Government. SAP quantifies a dwelling’s performance in terms of: energy use per unit floor area, a fuel cost based rating (the SAP rating, which is a proxy for energy efficiency) and emissions of carbon dioxide. These performance metrics are based on estimates of annual energy consumption for the provision of space heating, domestic hot water, lighting and ventilation (regulated energy consumption), using standardised assumptions for occupancy and behaviour, eg room temperatures, heating patterns, etc.. This enables the comparison of dwelling performance on a like for like basis. It is important to the UK Government that their energy assessment tools continue to remain current, fit for purpose and can be developed to deliver its climate change related policy initiatives. The purpose of the management programme are to cost effectively deliver these objectives hat are needed to underpin its energy and environmental policy initiatives. The work is split into four lots:
-   LOT 1: Maintaining and developing the National Calculation Methodologies and energy assessment models and the operation of the process for the consideration of new technologies
-   LOT 2: the maintenance and development of the product characteristics database
-   LOT 3: Testing third party produced National Calculation Methodology software
-   LOT 4: Quality assurance of the models”
         
      II.1.6)Common Procurement Vocabulary:
         72225000 - System quality assurance assessment and review services.
         
         72322000 - Data management services.
         
         71350000 - Engineering-related scientific and technical services.
         
         72254100 - Systems testing services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Not Provided      
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The Standard Assessment Procedure (SAP) was developed as a tool to help deliver the UK Government’s energy efficiency policies. It is a National Calculation Methodology as defined at Article 3 of Directive 2010/31/EU of the European Parliament and of the Council of 19 May 2010 on the energy performance of buildings. Its purpose is to provide accurate and reliable assessments of dwelling energy performance to support energy efficiency, environmental and climate change policy initiatives across Government. SAP quantifies a dwelling’s performance in terms of: energy use per unit floor area, a fuel cost based rating (the SAP rating, which is a proxy for energy efficiency) and emissions of carbon dioxide. These performance metrics are based on estimates of annual energy consumption for the provision of space heating, domestic hot water, lighting and ventilation (regulated energy consumption), using standardised assumptions for occupancy and behaviour, eg room temperatures, heating patterns, etc.. This enables the comparison of dwelling performance on a like for like basis. It is important to the UK Government that their energy assessment tools continue to remain current, fit for purpose and can be developed to deliver its climate change related policy initiatives. The purpose of the management programme are to cost effectively deliver these objectives hat are needed to underpin its energy and environmental policy initiatives. The work is split into four lots:
-   LOT 1: Maintaining and developing the National Calculation Methodologies and energy assessment models and the operation of the process for the consideration of new technologies
-   LOT 2: the maintenance and development of the product characteristics database
-   LOT 3: Testing third party produced National Calculation Methodology software
-   LOT 4: Quality assurance of the models”         
         Estimated value excluding VAT: 500,000
         Currency: GBP
                        
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Not Provided         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/05/2013
         Completion: 29/04/2016

   Information About Lots
            
      Lot No: 1
      Title: Maintaining and developing the National Calculation Methodologies and energy assessment models and the operation of the process for the consideration

      1)Short Description:      
      To ensure the methodologies and models produce accurate and robust energy and environmental performance assessments for all dwelling types, irrespective of size.

      2)Common Procurement Vocabulary:
         72225000 - System quality assurance assessment and review services.
         
      3)Quantity Or Scope:      
      To ensure the methodologies and models produce accurate and robust energy and environmental performance assessments for all dwelling types, irrespective of size.

Ensure that the methodologies and models are fit for the purposes for which they are used, particular to underpin Building Regulations, Energy Performance of Buildings Directive, Warm Front, climate change abatement, Energy Company Obligation, Stamp Duty Land Tax exemption, Green Deal, Renewable Heat Incentive.
To research options for model development which allow more refined evaluation in the model of energy demand and carbon emissions
Ensure processes are transparent and a high degree of integrity is met in decision making.
Monitor and evaluate performance national calculation models and other assessment models that may be relevant in meeting policy goals.            
         If known, estimated cost of works excluding VAT: 380,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                                          
         Scheduled date for:
            Start of works: 01/05/2013
            Completion of works: 29/04/2016
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: the maintenance and development of the products characteristic database

      1)Short Description:      
      To assess, validate nd incorporate within the database the performance of products. The database supports the National Calculation Methodology and other policy initiatives, such as Green Deal, which for Golden rule purposes seeks to differentiate between the performance of products.


Make available to energy assessors monthly downloadable updates of the database.

Make available to the general public, via a dedicated internet website, the information contained database. It is likely that the existing website may have to be integrated within the new Government website portal www.gov.uk/

      2)Common Procurement Vocabulary:
         72254100 - Systems testing services.
                  72225000 - System quality assurance assessment and review services.
         
      3)Quantity Or Scope:      
      To assess, validate nd incorporate within the database the performance of products. The database supports the National Calculation Methodology and other policy initiatives, such as Green Deal, which for Golden rule purposes seeks to differentiate between the performance of products.


Make available to energy assessors monthly downloadable updates of the database.

Make available to the general public, via a dedicated internet website, the information contained database. It is likely that the existing website may have to be integrated within the new Government website portal www.gov.uk/            
         If known, estimated cost of works excluding VAT: 40,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                                          
         Scheduled date for:
            Start of works: 01/05/2013
            Completion of works: 30/04/2016
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: Testing third party produced National Calculation Methodology software

      1)Short Description:      
      To test and thereby validate third party produced National Calculation Methodology software, and variants thereof (eg for use in Green Deal) and any other assessment software that may be needed to deliver Government’s policy objectives

Ensuring that software providers operate and work to an appropriate quality assurance standard

To ensure outputs from software such as Energy Performance Certificates are fit for purpose.

      2)Common Procurement Vocabulary:
         72250000 - System and support services.
                  72254100 - Systems testing services.
         
      3)Quantity Or Scope:      
      To test and thereby validate third party produced National Calculation Methodology software, and variants thereof (eg for use in Green Deal) and any other assessment software that may be needed to deliver Government’s policy objectives

Ensuring that software providers operate and work to an appropriate quality assurance standard

To ensure outputs from software such as Energy Performance Certificates are fit for purpose.            
         If known, estimated cost of works excluding VAT: 40,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                                          
         Scheduled date for:
            Start of works: 01/05/2013
            Completion of works: 30/04/2016
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 4
      Title: Quality Assurance of the model

      1)Short Description:      
      Ensure National Calculation Methodology models overall are fit for purpose both for Building Regulations Compliance and for roles in which its methodology, its underpinning assumptions, product performance and other data are used to deliver DECC programmes and wider policy initiatives.

      2)Common Procurement Vocabulary:
         72225000 - System quality assurance assessment and review services.
                  72254100 - Systems testing services.
         
      3)Quantity Or Scope:      
      Ensure National Calculation Methodology models overall are fit for purpose both for Building Regulations Compliance and for roles in which its methodology, its underpinning assumptions, product performance and other data are used to deliver DECC programmes and wider policy initiatives.            
         If known, estimated cost of works excluding VAT: 40,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                                          
         Scheduled date for:
            Start of works: 01/05/2013
            Completion of works: 29/04/2016
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.

      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         Not Provided      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: 535/12/2012      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 20/03/2013
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender Not Provided      
      IV.3.8)Conditions for opening tenders
         Date: 20/03/2013
         Time: 12:00


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

For more information about this opportunity, please visit the Delta E-Sourcing portal at: https://wwIf you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.w.delta-esourcing.com/tenders
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-System-quality-assurance-assessment-and-review-services./TJMUWGUZD9

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/TJMUWGUZD9
GO-2013125-PRO-4541713 TKR-2013125-PRO-4541712
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Department of Energy and Climate Change
      3 Whitehall Place, London, SW1A 2AW, United Kingdom

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 25/01/2013

ANNEX A