London Boroughs of Richmond and Wandsworth: Contract for the Provision of Services to Analyse Water Samples

UK-London: Research laboratory services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      London Borough of Wandsworth
      Town Hall, Wandsworth High Street, London, SW18 2PU, United Kingdom
      Tel. +44 2088715701, Email: akalvans@wandsworth.gov.uk, URL: http://www.wandsworth.gov.uk/, URL: http://www.wandsworth.gov.uk/info/200095/tenders_and_contracts/1145/selling_to_the_council/2
      Contact: Central Procurement Section (Finance), Attn: Aivars Kalvans
      Electronic Access URL: https://www.delta-esourcing.com/tenders/UK-UK-London:-Research-laboratory-services./K58R48RT6F
      Electronic Submission URL: https://www.delta-esourcing.com/tenders/UK-UK-London:-Research-laboratory-services./K58R48RT6F

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Contract for the Provision of Services to Analyse Water Samples
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 27

         Region Codes: UKI11 - Inner London - West         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Research laboratory services. Hot water. Non-drinking water. Drinking water. Natural water. Laboratory services. The services which are required are broadly to analyse and report on the quality of water samples which the Council has collected from hot and cold water storage and distribution systems. This includes analysing approximately 4,796 samples per annum and reporting on the levels and types of bacteria present in cold water storage systems, enumerating and identifying legionella, with the results expressed as the number of legionella per litre including the identification of any positive isolates in sheltered accommodation blocks only (approximately 732 per annum) and responding to additional call-out requests as and when required for tests relating to cold water storage system.
         
      II.1.6)Common Procurement Vocabulary:
         73111000 - Research laboratory services.
         
         09321000 - Hot water.
         
         41120000 - Non-drinking water.
         
         41110000 - Drinking water.
         
         41100000 - Natural water.
         
         71900000 - Laboratory services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Wandsworth Borough Council is seeking expressions of interest from suitably experienced and competent suppliers for the services to analyse water samples in the Council’s residential housing stock for five years with the option to extend for a period or periods of up to two years with an estimated annual value of £41,000.

The contract includes analysing approximately 4,796 samples per annum and reporting on the levels and types of bacteria present in cold water storage systems, enumerating and identifying legionella, with the results expressed as the number of legionella per litre including the identification of any positive isolates in sheltered accommodation blocks only (approximately 732 per annum) and responding to additional call-out requests as and when required for tests relating to cold water storage system.

The services which are required are broadly to analyse and report on the quality of water samples which the Council has collected from hot and cold water storage and distribution systems. This includes analysing approximately 4,796 samples per annum and reporting on the levels and types of bacteria present in cold water storage systems, enumerating and identifying legionella, with the results expressed as the number of legionella per litre including the identification of any positive isolates in sheltered accommodation blocks only (approx.732 per annum) and responding to additional ‘call out’ requests as and when required for tests relating to cold water storage systems.

The rates provided by the contractor will include the cost of the analysis and the cost of the delivery of the results and the reports to the Council’s Housing and Community Services Department.         
         Estimated value excluding VAT: 287,000
         Currency: GBP
                        
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 60 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      As set out in the tender documentation.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      As set out in the tender documentation.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      As set out in the tender documentation.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      As set out in the tender documentation.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in the tender documentation.         
         Minimum Level(s) of standards possibly required:
         As set out in the tender documentation.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in the tender documentation.         
         Minimum Level(s) of standards possibly required:
         As set out in the tender documentation.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 6
         
         Objective Criteria for choosing the limited number of candidates:
         It is intended to restrict the tender list to a maximum of six suppliers. If more than six suppliers fulfil the criteria for selection, those scoring the highest number of points on the selection criteria will be invited to tender.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: CPT/1757      
      IV.3.2)Previous publication(s) concerning the same contract: Not Provided
      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 03/02/2016
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 21/03/2016      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: Any EU official language         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Research-laboratory-services./K58R48RT6F

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/K58R48RT6F
GO-201614-PRO-7532135 TKR-201614-PRO-7532134
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      London Borough of Wandsworth
      Town Hall, Wandsworth High Street, London, SW18 2PU, United Kingdom
      Tel. +44 2088716000

      Body responsible for mediation procedures:
               London Borough of Wandsworth
         Town Hall, Wandsworth High Street, London, SW18 2PU, United Kingdom
         Tel. +44 2088716000

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Central London County Court
      Royal Courts of Justice, The Strand, London, WC2A 2LL, United Kingdom

   VI.5) Date Of Dispatch Of This Notice: 04/01/2016

ANNEX A