General Dental Council: Invitation to Tender for the Provision of Registrant and Student Panels and Associated Services

UK-London: Research and development consultancy services.

Scope

Description: The GDC’s core function is to protect the public. This project represents a key task in our strategic commitment to embed user voice, empathy and compassion across all aspects of our work. The panels will play a vital role in enabling the GDC to better hear, understand, and respond to the needs, experiences, perceptions, and expectations of our registrants and students. The voices of registrants and students and the insights they provide will be vital in our work to enhance our effectiveness as a regulator and ensure our approach remains transparent, inclusive, and responsive to the needs of those we regulate.
The GDC’s registrant and student panels will ensure we sustain a robust, responsive and independently facilitated approach to involving user voice to inform a wide range of GDC activity. This includes using the panels to develop our understanding of the impacts of factors that are external to the GDC on the dental sector, dental education, the dental workforce, and the public's access to and experience of dental services.

The General Dental Council (GDC) invites responses to our invitation to tender, ‘Registrant and student panels and associated services’. This invitation breaks our requirements into two LOTs, each with a fixed price element for setting up and management of each of the panels, and a call-off element to allow for undertaking activities with the panels. Bidders are invited to bid for one or both Panels (LOTs).
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Research-and-development-consultancy-services./2SX662332H

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/2SX662332H

Total value (estimated):

GBP 720,000 including VAT

Lots

Lot 1 : Registrant Panel Requirements
Description: There are two distinct elements to the registrant panel requirements, element 1 and element 2.

Element 1: Recruiting and Maintaining a GDC Registrant Panel involves the recruitment, development and maintenance of a GDC registrant panel that can be called upon to participate in a range of activities.

Element 2: Undertaking Registrant Panel Activities involves the management of the end-to-end activity which needs to include, but not limited to:
- Selection of the participants for the panel activity.
- Data protection impact assessment, including consideration of consent, disclosure, data handling, analyses, reporting and retention.
- Provide a robust and detailed work plan for each panel activity.
- Invitations and management of the cohort for the panel activity to ensure that the activity is undertaken to the agreed timelines.
- Design and gain approval for the approach to delivering panel activities.
- Undertake the activity.
- Provide the outputs from the panel activity as specified and agreed.
Value (estimated):
GBP 360,000 including VAT
Contract dates (estimated)
24/11/2025 to 23/11/2027
CPV Classifications:
73000000 - Research and development services and related consultancy services.
   
Contract can be extended:
Yes

Extension Date:
23/11/2029

Delivery regions:
UK UNITED KINGDOM

Award criteria:
Quality criterion - Name: Criterion 1 / Weighting: 30
Quality criterion - Name: Criterion 2 / Weighting: 70



Lot 2 : Student Panel Requirements
Description: There are two distinct elements to the student panel requirement:
Element 1: Recruiting and Maintaining a GDC Student Panel. The successful bidder/s must be able to recruit, develop and maintain a GDC student panel that can be called upon to participate in a range of activities.

Element 2: Undertaking Student Panel Activities . As well as providing participants for each activity, if delivering the activity, the successful bidder/s will need to manage the end-to-end activity, which needs to include but not limited to:

- Selection of the participants for the panel activity.

- Data protection impact assessment, including consideration of consent, disclosure, data handling, analyses, reporting and retention.

- Provide a robust and detailed work plan for each panel activity.

- Invitations and management of the cohort for the panel activity to ensure that the activity is undertaken to the agreed timelines.

- Design and gain approval for the approach to delivering panel activities.

- Undertake the activity.

- Provide the outputs from the panel activity as specified and agreed.
Value (estimated):
GBP 360,000 including VAT
Contract dates (estimated)
24/11/2025 to 23/11/2027
CPV Classifications:
73200000 - Research and development consultancy services. 73210000 - Research consultancy services. 73300000 - Design and execution of research and development. 79315000 - Social research services.
   
Contract can be extended:
Yes

Extension Date:
23/11/2029

Delivery regions:
Not Provided
Award criteria:
Quality criterion - Name: Criterion 1 / Weighting: 30
Quality criterion - Name: Criterion 2 / Weighting: 70


   

Submission

Enquiry deadline: 05/09/2025 Time: 17:00Tender submission deadline: 26/09/2025 Time: 12:00
Submission address and any special instructions: To access the Invitation to Tender document and submit your tender please follow the link below, the Access Code is 222AD35555:
https://www.delta-esourcing.com/delta/buyers/select/viewListStatus.html?id=975552681
An electronic auction will be used: No
Languages that may be used for submission: English, Award decision date (estimated): 21/11/2025

Procedure

Procedure type: Competitive flexible procedure

Contracting authority

       General Dental Council, PNVG-6917-QHLP
       37 Wimpole St, London, W1G 8DQ, United Kingdom
       Tel. 020 7167 6282, Email: procurement@gdc-uk.org
       Contact: Olalekan Odefadehan

Organisation type: REGIONAL_AUTHORITY
Devolved regulations that apply: None