London Boroughs of Richmond and Wandsworth: Contract for Provision of Services Relating to the Servicing and Maintenance of Fire Alarm and Automatic Smoke Ventilation Systems and for the Servicing and Maintenance of Emergency Lighting in Residential Housing Block

UK-London: Repair and maintenance services of electrical machinery, apparatus and associated equipment.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      London Borough of Wandsworth
      Town Hall, Wandsworth High Street, London, SW18 2PU, United Kingdom
      Tel. +44 2088716000, Email: procurement@wandsworth.gov.uk, URL: http://www.wandsworth.gov.uk/info/200095/tenders_and_contracts/1145/selling_to_the_council/11, URL: http://www.wandsworth.gov.uk/contracts
      Electronic Access URL: https://www.delta-esourcing.com/respond/59W9P6UYR2
      Electronic Submission URL: https://www.delta-esourcing.com/respond/59W9P6UYR2

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Contract for Provision of Services Relating to the Servicing and Maintenance of Fire Alarm and Automatic Smoke Ventilation Systems and for the Servicing and Maintenance of Emergency Lighting in Residential Housing Block
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1

         Region Codes: UKI11 - Inner London - West         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Repair and maintenance services of electrical machinery, apparatus and associated equipment. Repair and maintenance services of electrical and mechanical building installations. Miscellaneous repair and maintenance services. Wandsworth Borough Council is seeking expressions of interest from suitably experienced and competent suppliers for the provision of either individual or any combination of the following:

Lot 1: Servicing and Maintenance of Emergency Lighting in Residential Housing Blocks. Estimated annual value is £114,000.

Lot 2: Servicing and Maintenance of Fire Alarms and Automatic Smoke Ventilation Systems in Residential Housing Blocks. Estimated annual value is £61,000.

The fixed term for each contract will be five years with a possible further mutually agreed extension for up to 2 years. The planned commencement date for both Lots is 2nd April 2016.
         
      II.1.6)Common Procurement Vocabulary:
         50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment.
         
         50710000 - Repair and maintenance services of electrical and mechanical building installations.
         
         50800000 - Miscellaneous repair and maintenance services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The fixed term for each contract will be five years with a possible further mutually agreed extension for up to 2 years. The planned commencement date for both Lots is 2nd April 2016.         
         Estimated value excluding VAT: 875,000
         Currency: GBP
                        
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 02/04/2016
         Completion: 01/04/2021

   Information About Lots
            
      Lot No: 1
      Title: Servicing and Maintenance of Emergency Lighting in Residential Housing Blocks

      1)Short Description:      
      Servicing and Maintenance of Emergency Lighting in Residential Housing Blocks. The fixed term contract for five years with a possible further mutually agreed extension for up to 2 years. Estimated annual value is £114,000.

      2)Common Procurement Vocabulary:
         50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment.
                  50710000 - Repair and maintenance services of electrical and mechanical building installations.
                  50800000 - Miscellaneous repair and maintenance services.
         
      3)Quantity Or Scope:      
      During the Contract Period the Contractor shall perform the Annual Services as set out in the Specification and in accordance with the Programme of Works.            
         If known, estimated cost of works excluding VAT: 570,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                                          
         Scheduled date for:
            Start of works: 02/04/2016
            Completion of works: 01/04/2021
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Servicing and Maintenance of Fire Alarms and Automatic Smoke Ventilation Systems in Residential Housing Blocks

      1)Short Description:      
      Servicing and Maintenance of Fire Alarms and Automatic Smoke Ventilation Systems in Residential Housing Blocks. The fixed term contract for five years with a possible further mutually agreed extension for up to 2years. Estimated annual value is £61,000.

      2)Common Procurement Vocabulary:
         50532000 - Repair and maintenance services of electrical machinery, apparatus and associated equipment.
                  50710000 - Repair and maintenance services of electrical and mechanical building installations.
                  50800000 - Miscellaneous repair and maintenance services.
         
      3)Quantity Or Scope:      
      During the Contract Period the Contractor shall perform the Annual Services as set out in the Specification and in accordance with the Programme of Works.            
         If known, estimated cost of works excluding VAT: 305,000
         Currency: GBP
                           
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                                          
         Scheduled date for:
            Start of works: 02/04/2016
            Completion of works: 01/04/2021
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Any requirements together with required forms and undertakings will be set out in the tender documentation.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Payment shall be made in accordance with the payment provisions in the contract.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      The Contracting Authority will require the Agreement / Contract to be with a legal entity. It reserves the right to require groupings of contractors to take a particular legal form or to require a single contractor to take primary liability. Members of any consortium shall be jointly and severally liable.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      Information required will be set out in a pre-qualification questionnaire (PQQ).      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         Information required will be set out in a pre-qualification questionnaire (PQQ).         
         Minimum Level(s) of standards possibly required:
         Information required will be set out in a pre-qualification questionnaire (PQQ).
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Information required will be set out in a pre-qualification questionnaire (PQQ)         
         Minimum Level(s) of standards possibly required:
         Information required will be set out in a pre-qualification questionnaire (PQQ)      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 6
         
         Objective Criteria for choosing the limited number of candidates:
         It is intended to restrict the tender list to a maximum of 6 suppliers per Lot. This includes the Wandsworth Borough Council’s Operational Services Division for Lot 1. If more than 6 suppliers fulfil the criteria for selection for any Lot, those scoring the highest number of points on the selection criteria will be invited to tender for that Lot.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: CPT/1718-1719      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 05/08/2015
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 10/08/2015
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: https://www.delta-esourcing.com/respond/59W9P6UYR2
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-electrical-machinery%2C-apparatus-and-associated-equipment./59W9P6UYR2

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/59W9P6UYR2
GO-2015710-PRO-6780215 TKR-2015710-PRO-6780214
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      not provided
      United Kingdom

      Body responsible for mediation procedures:
               not provided
         United Kingdom

      VI.4.2)Lodging of appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the Contract for Provision of Services Relating to the Servicing and Maintenance of Fire Alarm and Automatic Smoke Ventilation Systems and for the Servicing and Maintenance of Emergency Lighting in Residential Housing Block is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful.

If an appeal regarding the award of the Cleaning Contract has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No.102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the courts to set aside the award decision before the contract is entered into.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            High Court
      Royal Courts of Justice, The Strand, London, WC2A 2LL, United Kingdom
      Tel. +44 2088716000

   VI.5) Date Of Dispatch Of This Notice: 10/07/2015

ANNEX A