The National Gallery is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Hard Facilities Maintenance at the National Gallery and National Portrait Gallery |
Notice type: | Contract Notice |
Authority: | The National Gallery |
Nature of contract: | Services |
Procedure: | Restricted |
Short Description: | Building and Facilities Departments of the National Gallery and National Portrait Gallery (NG & NPG) requires the services of an experienced hard services provider at its premises in Trafalgar Square, London WC2N 5DN and St Martin's Place, London, WC2H 0HE. It is anticipated that the contract duration shall be five years with the possibility of further extensions of up to one plus one years, subject to satisfactory performance. The service provider must demonstrate skills and experience of maintaining appropriate environmental conditions effectively and efficiently within prestigious public buildings which accommodate works of art and valuable / delicate artefacts. This includes lighting, heating, air conditioning, humidity control and maintenance of the buildings’ fabric. They shall be required to maintain a permanent presence within the buildings |
Published: | 01/07/2022 14:00 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
The National Gallery
Trafalgar Square, Trafalgar Square, London, WC2N 5DN, United Kingdom
Tel. +44 2077475810, Email: contracting@ng-london.org.uk
Main Address: www.nationalgallery.org.uk
NUTS Code: UKI32
I.2) Joint procurement
The contract involves joint procurement: Yes.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-electrical-and-mechanical-building-installations./39644PUJ83
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-title/39644PUJ83 to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Recreation, culture and religion
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Hard Facilities Maintenance at the National Gallery and National Portrait Gallery
Reference Number: Not provided
II.1.2) Main CPV Code:
50710000 - Repair and maintenance services of electrical and mechanical building installations.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: Building and Facilities Departments of the National Gallery and National Portrait Gallery (NG & NPG) requires the services of an experienced hard services provider at its premises in Trafalgar Square, London WC2N 5DN and St Martin's Place, London, WC2H 0HE. It is anticipated that the contract duration shall be five years with the possibility of further extensions of up to one plus one years, subject to satisfactory performance.
The service provider must demonstrate skills and experience of maintaining appropriate environmental conditions effectively and efficiently within prestigious public buildings which accommodate works of art and valuable / delicate artefacts. This includes lighting, heating, air conditioning, humidity control and maintenance of the buildings’ fabric. They shall be required to maintain a permanent presence within the buildings
II.1.5) Estimated total value:
Value excluding VAT: 15,000,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV codes:
50700000 - Repair and maintenance services of building installations.
II.2.3) Place of performance:
UKI32 Westminster
II.2.4) Description of procurement: Services required include lighting, heating, air conditioning, humidity control and maintenance of the buildings’ fabric. They shall be required to maintain a permanent presence within the buildings and provide managers and operatives who are adequately trained and skilled in working in and have experience of working on a Grade 1 listed building.
The site working hours will be 24 hours for M&E and normal hours (07:45 to 18:00 Monday to Friday excluding Bank Holidays) for the Fabric services. The service provider must be able to plan and react to problems and unforeseen emergencies. Health, safety, and environmental performance is of particular importance
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/03/2023 / End: 29/02/2028
This contract is subject to renewal: Yes
Description of renewals: on expiry
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 7
Objective criteria for choosing the limited number of candidates: as stated in the tender documents
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: Yes
Description of options: Initial 5 year term with two options to extend for a further year, to a maximum 7 years
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Contract value estimated as £3m per annum, including planned preventative maintenance, reactive remedial works and minor project work
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 01/08/2022 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: minimum 5 years
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Repair-and-maintenance-services-of-electrical-and-mechanical-building-installations./39644PUJ83
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/39644PUJ83
VI.4) Procedures for review
VI.4.1) Review body:
The National Gallery
www.nationalgallery.org.uk, Trafalgar Square, London, WC2N 5DN, United Kingdom
Tel. +44 2077475823, Email: contracting@ng-london.org.uk
Internet address: www.nationalgallery.org.uk
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 01/07/2022
Annex A
IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
Purchased on behalf of other contracting authority details:
1: Contracting Authority
National Portrait Gallery
St. Martin's Place, London, WC2H 0HE, United Kingdom
Email: contracting@ng-london.org.uk
Main Address: www.npg.org.uk
NUTS Code: UKI32