Notting Hill Genesis: Estate Agency Framework

  Notting Hill Genesis is using Delta eSourcing to run this tender exercise

Notice Summary
Title: Estate Agency Framework
Notice type: Contract Notice
Authority: Notting Hill Genesis
Nature of contract: Not applicable
Procedure: Open
Short Description: NHH is establishing a Framework to appoint sales agents for all future schemes. The scope of these services may include but is not limited too: ensure high quality services to potential Buyers of NHH properties a good customer focussed service provide an efficient and cost effective service to NHH for any of the different types of tenure The awarding of a place on NHH’s Framework for Estate Agents does not guarantee any amount of work but offers the opportunity to competitively tender for contracts as and when NHH has a requirement.
Published: 07/09/2016 15:41
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UK-London: Real estate services with own property.
Section I: Contracting Authority
      I.1) Name and addresses
             Notting Hill Housing Trust
             Bruce Kenrick House, 2 Killick Street, London, N1 9FL, United Kingdom
             Tel. +44 2038150357, Email: Tender@nhhg.org.uk
             Contact: Darren Sullivan
             Main Address: https://www.nottinghillhousing.org.uk
             NUTS Code: UKI22
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Real-estate-services-with-own-property./EC6887K9NE
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Estate Agency Framework       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      70100000 - Real estate services with own property.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: NHH is establishing a Framework to appoint sales agents for all future schemes. The scope of these services may include but is not limited too:
ensure high quality services to potential Buyers of NHH properties
a good customer focussed service
provide an efficient and cost effective service to NHH
for any of the different types of tenure
The awarding of a place on NHH’s Framework for Estate Agents does not guarantee any amount of work but offers the opportunity to competitively tender for contracts as and when NHH has a requirement.       
      II.1.5) Estimated total value:
      Value excluding VAT: 41,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 3
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Small Schemes       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      70200000 - Renting or leasing services of own property.
      70310000 - Building rental or sale services.
      70330000 - Property management services of real estate on a fee or contract basis.
      
      II.2.3) Place of performance:
      UKI LONDON
      UKI11 Inner London - West
      UKI21 Outer London - East and North East
      UKI22 Outer London - South
      UKI23 Outer London - West and North West
      UKI12 Inner London - East
      UKI1 Inner London
      UKI2 Outer London
      
      II.2.4) Description of procurement: Estate Agent services for lot 1 small scheme, GDV £5million - £15 million or 5 units plus
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Method Statements / Weighting: 60
                        
            Cost criterion - Name: Price / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 1,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 2
      
      II.2.1) Title: Medium Schemes       
      Lot No: Lot 2       
      II.2.2) Additional CPV codes:
      70200000 - Renting or leasing services of own property.
      70310000 - Building rental or sale services.
      70330000 - Property management services of real estate on a fee or contract basis.
      
      II.2.3) Place of performance:
      UKI LONDON
      UKI11 Inner London - West
      UKI21 Outer London - East and North East
      UKI22 Outer London - South
      UKI23 Outer London - West and North West
      UKI12 Inner London - East
      UKI1 Inner London
      UKI2 Outer London
      
      II.2.4) Description of procurement: Estate Agent Services for Medium sized schemes GDV £15 million to £65 million or 20 units plus
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: Method statements / Weighting: 60
                        
            Cost criterion - Name: Price / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 15,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Estate Agent Services Large Schemes       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      70200000 - Renting or leasing services of own property.
      70310000 - Building rental or sale services.
      70330000 - Property management services of real estate on a fee or contract basis.
      
      II.2.3) Place of performance:
      UKI LONDON
      UKI11 Inner London - West
      UKI21 Outer London - East and North East
      UKI22 Outer London - South
      UKI23 Outer London - West and North West
      UKI12 Inner London - East
      UKI1 Inner London
      UKI2 Outer London
      
      II.2.4) Description of procurement: Estate Agent Services Large Schemes GDV £65 million and above or 50 units and above
      II.2.5) Award criteria:
            Criteria below
            Quality criterion - Name: method Statements / Weighting: 60
                        
            Cost criterion - Name: Price / Weighting: 40
                              
      II.2.6) Estimated value:
      Value excluding VAT: 25,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      To join the Framework, potential Bidders must demonstrate or be accredited (if appropriate) with the following:
Significant experience of operating within London or a City of equal size
Member of RICS (Royal Institute of Chartered Surveyors) & provide red book valuations
Member of NAEA (National Association of Estate Agents)
Have a head or residential office(s) in London
Minimum Financial Turnover – (£2m Small Schemes, £10M Medium Scheme and £20 Large Schemes
Provide 2 references of working with Housing Associations in London    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes    

Section IV: Procedure
   IV.1) Description
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement:
Not Provided           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 07/10/2016 Time: 16:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 10/10/2016
         Time: 12:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: Lot 1 maximum number of bidders to be taken onto the framework will be 10
Lot 2 Maximum number of bidders to be taken onto the framework will be 10
Lot 3 Maximum number of bidders to be taken onto the framework will be 5
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Real-estate-services-with-own-property./EC6887K9NE

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/EC6887K9NE
   VI.4) Procedures for review
   VI.4.1) Review body:
             Notting Hill Housing
       London, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 07/09/2016

Annex A


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