Victoria and Albert Museum : Museum Standard Frame Framework

  Victoria and Albert Museum is using Delta eSourcing to run this tender exercise

Notice Summary
Title: Museum Standard Frame Framework
Notice type: Contract Notice
Authority: Victoria and Albert Museum
Nature of contract: Not applicable
Procedure: Open
Short Description: The V&A is seeking to put in place a non-exclusive, non-binding framework agreement with a number of framing companies for the provision of museum standard frames.
Published: 13/06/2016 15:17
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UK-London: Picture frames.
Section I: Contracting Authority
      I.1) Name and addresses
             Victoria and Albert Museum
             Cromwell Road, South Kensington, London, SW7 2RL, United Kingdom
             Email: procurement@vam.ac.uk
             Main Address: http://www.vam.ac.uk/
             NUTS Code: UKI11
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Picture-frames./888P6G8NT8
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-title/888P6G8NT8 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Museum Standard Frame Framework       
      Reference Number: VA/CON/16/16
      II.1.2) Main CPV Code:
      39298200 - Picture frames.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: The V&A is seeking to put in place a non-exclusive, non-binding framework agreement with a number of framing companies for the provision of museum standard frames.       
      II.1.5) Estimated total value:
      Value excluding VAT: 160,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      39298100 - Photograph frames.
      39298200 - Picture frames.
      92521000 - Museum services.
      92521100 - Museum-exhibition services.
      
      II.2.3) Place of performance:
      UKI11 Inner London - West
      
      II.2.4) Description of procurement: The V&A is seeking to put in place a non-exclusive, non-binding framework agreement with a number of framing companies for the provision of museum standard frames. Suppliers are required to have previous experience in this specialist field and will be expected to provide frames to museum standard requirements as per the specification in the Tender box. This can be found here: http://www.delta-esourcing.com/tenders/UK-title/888P6G8NT8. The V&A’s objectives are to obtain best value for money, comply with European legislation and arrive at a way of working that is beneficial and transparent for the V&A and the framing company alike. The period of the framework agreement will be not less than 3 years with an option to extend for a further 1 year. The anticipated quantity per year is approximately 100 frames but could be as many as 200 frames. However, the impact of new V&A galleries on the framing stock is as yet unquantifiable.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 160,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/10/2016 / End: 30/09/2019       
      This contract is subject to renewal: Yes       
      Description of renewals: The period of the framework agreement will be not less than 3 years with an option to extend for a further 1 year. Renewal will be considered as the contract approaches its expiry date.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement: 6           
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 13/07/2016 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 13/07/2016
         Time: 12:15
         Place:
         www.delta-esourcing.com
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Every 4 years
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Picture-frames./888P6G8NT8

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/888P6G8NT8
   VI.4) Procedures for review
   VI.4.1) Review body:
             Victoria and Albert Museum
       Cromwell Road, South Kensington, London, SW7 2RL, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 13/06/2016

Annex A


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View Award Notice

UK-London: Picture frames.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Victoria and Albert Museum
       Cromwell Road, South Kensington, London, SW7 2RL, United Kingdom
       Email: procurement@vam.ac.uk
       Main Address: http://www.vam.ac.uk/
       NUTS Code: UKI11

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: No

   I.4)Type of the contracting authority:
      Body governed by public law

   I.5) Main activity:
      Recreation, culture and religion

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: Museum Standard Frame Framework            
      Reference number: VA/CON/16/16

      II.1.2) Main CPV code:
         39298200 - Picture frames.


      II.1.3) Type of contract: SUPPLIES

      II.1.4) Short description: The V&A is seeking to put in place a non-exclusive, non-binding framework agreement with a number of framing companies for the provision of museum standard frames.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 100,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            39298100 - Photograph frames.
            39298200 - Picture frames.
            92521000 - Museum services.
            92521100 - Museum-exhibition services.


      II.2.3) Place of performance
      Nuts code:
      UKI11 - Inner London - West
   
      Main site or place of performance:
      Inner London - West
             

      II.2.4) Description of the procurement: The V&A is seeking to put in place a non-exclusive, non-binding framework agreement with a number of framing companies for the provision of museum standard frames. Suppliers are required to have previous experience in this specialist field and will be expected to provide frames to museum standard requirements as per the specification in the Tender box. This can be found here: http://www.delta-esourcing.com/tenders/UK-title/888P6G8NT8. The V&A’s objectives are to obtain best value for money, comply with European legislation and arrive at a way of working that is beneficial and transparent for the V&A and the framing company alike. The period of the framework agreement will be not less than 3 years with an option to extend for a further 1 year. The anticipated quantity per year is approximately 100 frames but could be as many as 200 frames. However, the impact of new V&A galleries on the framing stock is as yet unquantifiable.

      II.2.5) Award criteria:
       Not Provided

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Open


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: No       
      

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Not Provided
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: VA/CON/16/16    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 10/10/2016

      V.2.2) Information about tenders
         Number of tenders received: 7
         Number of tenders received from SMEs: 7 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: Yes
         
         Contractor (No.1)
             Brodie and Middleton Ltd
             105 Great Russel Street, London, WC1B3RY, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: Yes
         
         Contractor (No.2)
             Dyson Art Ltd
             1 Duke's Passage, off Duke Street, Brighton, BN1 1BS, United Kingdom
             NUTS Code: UKJ21
            The contractor is an SME: Yes
         
         Contractor (No.3)
             Frame London Ltd
             59 Downham Road, London, N1 5AH, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: Yes
         
         Contractor (No.4)
             John Jones Art Centre Limited
             The Arts Building, Morris Place, London, N4 3JG, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: Yes
         
         Contractor (No.5)
             Plowden and Smith Ltd
             190 St Ann's Hill, Wandsworth, London, SW18 2RT, United Kingdom
             NUTS Code: UKI
            The contractor is an SME: Yes

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 100,000          
         Total value of the contract/lot: 100,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=227179829

   VI.4) Procedures for review

      VI.4.1) Review body
          Victoria and Albert Museum
          Cromwell Road, South Kensington, London, SW7 2RL, United Kingdom

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 14/11/2016