British Library: HR Payroll & Recruitment SaaS

UK-London: Personnel and payroll services.
Section I: Contracting Authority
      I.1) Name and addresses
             The British Library
             96 Euston Road, London, NW1 2DB, United Kingdom
             Tel. +44 1937546723, Email: scm@bl.uk
             Contact: Supply Chain Management
             Main Address: www.bl.uk
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/respond/37WM29AY96
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: HR Payroll & Recruitment SaaS       
      Reference Number: 001609
      II.1.2) Main CPV Code:
      79631000 - Personnel and payroll services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The British Library is seeking to procure a cloud based HR Payroll, and Recruitment software solution that will provide scalable functionality for HR and Payroll as well as meeting a range of technical and non-functional requirements (as defined in the draft Specification of Requirements included as 001609 Draft Tender Specification).The services will be tendered in lots, each lot must include implementation services. The British Library reserve the right to award any combination of lots to meet their requirements.       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: One lot only
      Maximum number of lots that may be awarded to one tenderer: 2
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Lot 1 - Recruitment & Onboarding SaaS Solution, including Implementation
Lot 2 - Core Payroll & HR SaaS Solution, including Implementation
Lot 3 - Core Payroll & HR, Recruitment and Onboarding SaaS Solution, including Implementation

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Lot 1 - Recruitment & Onboarding SaaS Solution, including implementation       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      79600000 - Recruitment services.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Recruitment and On-boarding module, including an interface to integrate new employee data from Recruitment into the HR and Payroll platform and internal candidate data from HR into Recruitment. The Library considers the Recruitment solution to cover all aspects of candidate interactions and engagement from initial application up to and including them becoming a formal employee i.e. the first day of contracted employment.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 09/08/2021 / End: 30/09/2025       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
       Not provided
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/37WM29AY96       
II.2) Description Lot No. 2
      
      II.2.1) Title: Lot 2 - Core Payroll & HR SaaS Solution, Including Implementation       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      79631000 - Personnel and payroll services.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Core Payroll and HR, comprising of Payroll, Expenses, Time & Attendance, Absence Management, Employee Relations, Talent Management, Performance Management, Training Administration, Compensation & Benefits and associated Employee Data, Management and Reporting. This must also include an interface to integrate new employee data from Recruitment into the HR and Payroll platform and internal candidate data from HR into Recruitment.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 09/08/2021 / End: 30/09/2025       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 1
             
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: Lot 3 - Core Payroll & HR, Recruitment and Onboarding SaaS Solution, Including Implementation       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      79631000 - Personnel and payroll services.
      
      II.2.3) Place of performance:
      UK UNITED KINGDOM
      
      II.2.4) Description of procurement: Full solution, incorporating all modules under lots i) and ii) above with recruitment either being fully integrated or using interfaces to transfer data as required.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 09/08/2021 / End: 30/09/2025       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
       Not provided
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes    

Section IV: Procedure
   IV.1) Description NEGOTIATED
      IV.1.1) Type of procedure:   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: Yes.
   IV.1.5) Information about negotiation: No.
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 25/11/2020 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 16/12/2020       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Until: 07/07/2021
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Personnel-and-payroll-services./37WM29AY96

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/37WM29AY96
   VI.4) Procedures for review
   VI.4.1) Review body:
             British Library
       British Library, Wetherby, LS23 7BQ, United Kingdom
       Tel. +44 1937546387
   VI.4.2) Body responsible for mediation procedures:
             British Library
          British Library, Wetherby, LS23 7BQ, United Kingdom
          Tel. +44 1937546387
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    This authority incorporate a minimum 10 day calendar standstill period at the point of information on the award of the
contract is communicated to tenderers.
This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract
is entered into. Applicants have two working days from notification of the award decision to request additional
debriefing and that information has to be provided in a maximum of 3 working days before expiry of the standstill
period.
Such additional information should be requested from the address in section 1.1. If an appeal regarding the award of a
contract has not been resolved the Public Contracts Regulations 2006 (SI 2006 No 5) provide for aggrieved parties
who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England,
Wales and Northern Ireland).
Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into
the court may order the setting aside of the award decision or order the authority to amend any document and may
award damages. If the contract has been entered into the court may only award damages.    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          British Library
       British Library, Wetherby, LS23 7BQ, United Kingdom
       Tel. +44 1937546387
   VI.5) Date Of Dispatch Of This Notice: 26/10/2020

Annex A