London Boroughs of Richmond and Wandsworth: Contract for the Provision of Legal Services

UK-London: Legal services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Wandsworth Borough Council
      Wandsworth High Street, Town Hall, London, SW18 2PU, United Kingdom
      Tel. +44 2088715074, Email: dstephenson@wandsworth.gov.uk, URL: www.wandsworth.gov.uk
      Contact: www.delta-esourcing.com, Attn: Dahamia Stephenson-Knight
      Electronic Access URL: www.delta-esourcing.com; www.gov.uk/contractsfinder
      Electronic Submission URL: www.delta-esourcing.com

      Further information can be obtained at: ANNEX A.I
            
      Specifications and additional documents: ANNEX A.II
            
      Tenders or requests to participate must be sent to: ANNEX A.III
            
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Contract for the Provision of Legal Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 21

         Region Codes: UKI11 - Inner London - West         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Legal services. Legal advisory and representation services. Legal advisory services. Legal representation services. Legal documentation and certification services. Legal advisory and information services. Wandsworth Borough Council is seeking expressions of interest from suitably experienced and competent contractors for the provision of legal services.

The contract is divided into two (2) lots as follows:

1.Lot 1 - Litigation related services
2.Lot 2 - Planning, Highways, Contracts and General (PHCG)

The term of the proposed contract is five years (sixty months) to commence in April 2016, with option to extend for a further period or periods of up to three years (thirty-six months) subject to mutual agreement of both parties.

The estimated range in value of the contract over the initial term of five years and potential extension period of three years is GBP 6 800 000.
         
      II.1.6)Common Procurement Vocabulary:
         79100000 - Legal services.
         
         79110000 - Legal advisory and representation services.
         
         79111000 - Legal advisory services.
         
         79112000 - Legal representation services.
         
         79130000 - Legal documentation and certification services.
         
         79140000 - Legal advisory and information services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The estimated contract value for both Lots over the maximum seven years is in the region of GBP 6 800 000         
         Estimated value excluding VAT: 6,800,000
         Currency: GBP
                        
      
      II.2.2)Options: Yes
         If yes, description of these options: The term of the proposed contract is five years (sixty months) to commence in April 2016, with the option to extend for a further period or periods of three years (thirty six months) upon the mutual agreement of both parties before expiry of the contract (s).       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 60 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 96 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Litigation Related Legal Services

      1)Short Description:      
      The following work areas comprise the Services as incorporated in the litigation related legal services:

(a)Housing related e.g. complex possession cases; injunctions; disrepair cases; homelessness appeals.
(b)Employment e.g. unfair dismissal; discrimination cases.
(c)Civil litigation e.g. Judicial Review; complex service charge disputes.
(d)Criminal litigation e.g. blue badge prosecutions.
(e)Advice related to above principal work areas

      2)Common Procurement Vocabulary:
         79100000 - Legal services.
                  79110000 - Legal advisory and representation services.
                  79111000 - Legal advisory services.
                  79112000 - Legal representation services.
                  79130000 - Legal documentation and certification services.
                  79140000 - Legal advisory and information services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Planning, Highway, Contracts and General

      1)Short Description:      
      The following work areas comprise the Services as incorporated in the Planning, Highway, Contracts and General category:

(a)Planning e.g. agreements; enforcement; Inquiries; prosecutions.
(b)Highways e.g. agreements.
(c)Contracts e.g. routine and non-routine; disputes.
(d)General (including property) e.g. advice related to principal work areas; companies; trusts and charities; education; commons and open spaces; bye-laws; libraries; waste collection/disposal and property matters.

      2)Common Procurement Vocabulary:
         79100000 - Legal services.
                  79110000 - Legal advisory and representation services.
                  79111000 - Legal advisory services.
                  79112000 - Legal representation services.
                  79130000 - Legal documentation and certification services.
                  79140000 - Legal advisory and information services.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Please see tender documentation.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Please see tender documentation.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Please see tender documentation.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      Please see tender documentation.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      As set out in the Pre Qualification Questionnaire ("PQQ")      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in the PQQ
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in the PQQ      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Yes       
      If yes, reference to relevant law, regulation or administrative provision:
      Please see tender documentation      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Yes
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 6
         
         Objective Criteria for choosing the limited number of candidates:
         As set out in the PQQ   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: CPT/1536      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 31/07/2015
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: Not Provided      
   VI.3)Additional Information: Wandsworth Borough Council is inviting tenders from suitably experienced and qualified contractors for the provision of legal services.

On 23rd February 2015, the Executive approved arrangements for developing proposals to establish shared staffing arrangements with the London Borough of Richmond upon Thames ("Richmond") (Paper No 15-100). Richmond is currently a member of the South London Legal Partnership (a shared legal service between four councils – Kingston, Richmond, Sutton and Merton (host). In light of the shared staffing arrangement, it is anticipated that Richmond may form party to this contract.

The contract is divided into two (2) Lots as set out below:

Lot 1 – Litigation related services; and
Lot 2 – Planning, Highway, Contracts and General (PHCG)

The Council is inviting Tenderers to submit tenders for one or both lots.

To express an interest in the opportunity, applicants must submit a pre-qualification questionnaire (PQQ) which is available at www.delta-esourcing.com
Applicants must register on this site to respond, although those already registered will not need to register again and will be able to use their existing username and password. Please note there is a password reminder link on the homepage.
Applicants must log in, go to Response Manager and add the following Access Code: 9P5SG2W2AM. Applicants should then follow the on screen instructions.
The Delta e-Sourcing Helpdesk can be contacted by emailing helpdesk@delta-esourcing.com or calling 0845 270 7050 in case of technical difficulties.
Completed PQQs, along with any supporting documentation must be submitted through the portal by 12.00 noon on 31st July 2015.

Details of the selection criteria for inclusion within the tender list are provided within the PQQ.

Applicants are advised that references will be obtained in writing from three referees. It is the applicant’s responsibility to ensure that their referees respond within the time scale.
It is intended to restrict the tender list to a maximum of six (6) Applicants. If more than six (6) Applicants fulfil the criteria for selection, those scoring the highest number of points on the selection criteria will be invited to tender.

The award of the contract will be based on the most economically advantageous compliant tender.

If you have any questions with regards to this opportunity, please use the message facility available via the Delta e-Sourcing portal.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Legal-services./9P5SG2W2AM

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/9P5SG2W2AM
GO-2015630-PRO-6736978 TKR-2015630-PRO-6736977
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      High Court
      Royal Courts of Justice, The Strand, London, WC2A 2LL, United Kingdom
      Tel. +44 2079476000

      VI.4.2)Lodging of appeals: The Council will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract (s) is communicated to the tenderers.

Applicants who are unsuccessful shall be informed by the relevant Authority as soon as possible after the decision has been made as to the reasons why the Applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2015 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Authorities to amend any document and may award damages.

If the contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the relevant Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 30/06/2015

ANNEX A
   I) Addresses and contact points from which further information can be obtained:
      Wandsworth Borough Council
      The Town Hall, Wandsworth High Street, London, SW18 2PU, United Kingdom
      Tel. +44 2088715074, Email: dstephenson@wandsworth.gov.uk, URL: www.delta-esourcing.com; www.gov.uk.contractsfinder
      Attn: Dahamia Stephenson-Knight   
   
   II) Addresses and contact points from which specifications and additional documents can be obtained:
      Wandsworth Borough Council
      The Town Hall, Wandsworth High Street, London, SW18 2PU, United Kingdom
      Tel. +44 2088715074, Email: helpdesk@delta-esourcing.com, URL: www.delta-esourcing.com
      Contact: www.delta-esourcing.com, Attn: Dahamia Stephenson-Knight   
   
   III) Addresses and contact points to which tenders/requests to participate must be sent:
      Wandsworth Borough Council
      The Town Hall, Wandsworth High Street, London, SW18 2PU, United Kingdom
      Tel. +44 2088715074, Email: helpdesk@delta-esourcing.com, URL: www.delta-esourcing.com
      Contact: www.delta-esourcing.com, Attn: Dahamia Stephenson-Knight

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      London Borough of Richmond upon Thames
      Civic Centre, 44 York Street, Twickenham, TW1 3BZ, United Kingdom