Notting Hill Genesis is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Notting Hill Housing — Asset Management Data Solution |
Notice type: | Contract Notice |
Authority: | Notting Hill Genesis |
Nature of contract: | Services |
Procedure: | Open |
Short Description: | The contracting authority, Notting Hill Housing Trust (NHHT) wishes to procure an asset data and facilities management solution which will enable Notting Hill Housing’s (NHH) to effectively manage the organisation’s housing portfolio. The proposed solution, referred to as ADMS, will support the management of its estates from both an Facilities and Asset Management viewpoint, using one solution. It will be a central repository for all assets and component information and the single resource for recording and tracking all work history, costs and documents against all components. The ADMS solution will enable PAM to efficiently and effectively manage these functions and ensure that contractors are provided with the information they require to optimise their operations. There are 3 core functionalities the new system must provide: - 24/7 reactive maintenance - Programmed maintenance services covering all trades - Investment modelling. This must support four categories of processes: - Asset Data Record – capture, input requirements, document management - Programmed Maintenance – cycles, costs, surveys, programme, variations, mobile working - Responsive Repairs - Contract Management – Procurement, payments, performance management - Bidders should note that NHH have used the terminology ‘Asset and Facilities Management’ as an all encompassing term that includes Estate, Building Services, Compliance and Safety, which the Property Asset Management (PAM) team performs the functions of both to support NHH’s Housing stock. |
Published: | 02/11/2015 12:34 |
View Full Notice
Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Notting Hill Housing Trust
Bruce Kenrick House, 2 Killick Street, London, N1 9FL, United Kingdom
Email: tender@nhhg.org.uk, URL: http://www.nottinghillhousing.org.uk/, URL: https://www.delta-esourcing.com/buyers/overview/
Contact: Central Procurement, Attn: Central Procurement
Electronic Access URL: https://www.delta-esourcing.com/
Electronic Submission URL: https://www.delta-esourcing.com/
Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above
I.2)Type of the contracting authority:
Body governed by public law
I.3) Main activity:
Housing and community amenities
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object Of The Contract: SERVICES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Notting Hill Housing — Asset Management Data Solution
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 7
Region Codes: UKI - LONDON
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract
II.1.5)Short description of the contract or purchase:
Facilities management software package and software package suite. Database systems. Scheduling and productivity software package. The contracting authority, Notting Hill Housing Trust (NHHT) wishes to procure an asset data and facilities management solution which will enable Notting Hill Housing’s (NHH) to effectively manage the organisation’s housing portfolio.
The proposed solution, referred to as ADMS, will support the management of its estates from both an Facilities and Asset Management viewpoint, using one solution.
It will be a central repository for all assets and component information and the single resource for recording and tracking all work history, costs and documents against all components. The ADMS solution will enable PAM to efficiently and effectively manage these functions and ensure that contractors are provided with the information they require to optimise their operations.
There are 3 core functionalities the new system must provide:
- 24/7 reactive maintenance
- Programmed maintenance services covering all trades
- Investment modelling.
This must support four categories of processes:
- Asset Data Record – capture, input requirements, document management
- Programmed Maintenance – cycles, costs, surveys, programme, variations, mobile working
- Responsive Repairs
- Contract Management – Procurement, payments, performance management
- Bidders should note that NHH have used the terminology ‘Asset and Facilities Management’ as an all encompassing term that includes Estate, Building Services, Compliance and Safety, which the Property Asset Management (PAM) team performs the functions of both to support NHH’s Housing stock.
II.1.6)Common Procurement Vocabulary:
48420000 - Facilities management software package and software package suite.
48610000 - Database systems.
48330000 - Scheduling and productivity software package.
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): No
II.1.8)Lots:
This contract is divided into lots: No
II.1.9)Information about variants:
Variants will be accepted: Yes
II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
Please refer to the short description field
Estimated value excluding VAT: 500,000
Currency: GBP
II.2.2)Options: Not Provided
II.2.3)Information about renewals:
This contract is subject to renewal: No
II.3)Duration Of The Contract Or Time-Limit For Completion
Duration in months: 120 (from the award of the contract)
Information About Lots
Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
Not Provided
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Bidders should refer to the Contract which is included within the suite of tender documents
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Contract document is included within this suite of tender documents
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions:Yes
If Yes, description of particular conditions:
Performance Measures linked to payment are incorporated within the implementation phase of this contract and ongoing KPI's linked to day to day performance throughout the lifetime of the contract.
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
Information and formalities necessary for evaluating if requirements are met:
All requirements are stated within the suite of tender documents provided
III.2.3)Technical capacity
Technical capacity - means of proof required
(d) a description of the technical facilities and measures used by the supplier or service provider for ensuring quality and the undertaking's study and research facilities;
(e) where the products or services to be supplied are complex or, exceptionally, are required for a special purpose, a check carried out by the contracting authorities or on their behalf by a competent official body of the country in which the supplier or service provider is established, subject to that body's agreement, on the production capacities of the supplier or the technical capacity of the service provider and, if necessary, on the means of study and research which are available to it and the quality control measures it will operate;
(f) the educational and professional qualifications of the service provider or contractor and/or those of the undertaking's managerial staff and, in particular, those of the person or persons responsible for providing the services or managing the work;
(h) a statement of the average annual manpower of the service provider or contractor and the number of managerial staff for the last three years;
(i) a statement of the tools, plant or technical equipment available to the service provider or contractor for carrying out the contract;
(j) an indication of the proportion of the contract which the services provider intends possibly to subcontract;
III.2.4)Information about reserved contracts: Not Provided
III.3)Conditions Specific To Service Contracts
III.3.1)Information about a particular profession:
Execution of the service is reserved to a particular profession: Not Provided
III.3.2)Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Open
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction:
An electronic auction will be used: No
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: PROC0032
IV.3.2)Previous publication(s) concerning the same contract: Yes
Prior information notice
Notice number in OJEU: 2015/S 161 - 294622 of 18/08/2015
Other previous publications: Yes
Notice number in OJ: 2015/S 166 - 302621 of 28/08/2015
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Payable documents: No
IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 14/12/2015
Time: 12:00
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English
IV.3.7)Minimum time frame during which the tenderer must maintain the tender
Duration in month(s): 6
IV.3.8)Conditions for opening tenders
Date: 04/01/2016
Time: 12:00
Persons authorised to be present at the opening of tenders: No
Section VI: Complementary Information
VI.1)This Is A Recurrent Procurement: No
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. BIDDERS SHOULD NOTE: In order to participate in this opportunity please use the access code 5FJK734XTX
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Facilities-management-software-package-and-software-package-suite./5FJK734XTX
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/5FJK734XTX
GO-2015112-PRO-7273284 TKR-2015112-PRO-7273283
VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Court of Appeal
Strand, London, WC2A 2LL, United Kingdom
VI.4.2)Lodging of appeals: Not Provided
VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.5) Date Of Dispatch Of This Notice: 02/11/2015
ANNEX A
View any Notice Addenda
UK-London: Facilities management software package and software package suite.
Section I: Contracting Authority
Title: UK-London: Facilities management software package and software package suite.
I.1)Name, Addresses And Contact Point(s)
Notting Hill Housing Trust
Bruce Kenrick House, 2 Killick Street, London, N1 9FL, United Kingdom
Email: tender@nhhg.org.uk, URL: http://www.nottinghillhousing.org.uk/, URL: https://www.delta-esourcing.com/buyers/overview/
Contact: Central Procurement, Attn: Central Procurement
I.2)Type Of Purchasing Body
Not Provided
Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority/entity: Notting Hill Housing — Asset Management Data Solution
II.1.2)Short description of the contract or purchase:
Facilities management software package and software package suite. Database systems. Scheduling and productivity software package. The contracting authority, Notting Hill Housing Trust (NHHT) wishes to procure an asset data and facilities management solution which will enable Notting Hill Housing’s (NHH) to effectively manage the organisation’s housing portfolio.
The proposed solution, referred to as ADMS, will support the management of its estates from both an Facilities and Asset Management viewpoint, using one solution.
It will be a central repository for all assets and component information and the single resource for recording and tracking all work history, costs and documents against all components. The ADMS solution will enable PAM to efficiently and effectively manage these functions and ensure that contractors are provided with the information they require to optimise their operations.
There are 3 core functionalities the new system must provide:
- 24/7 reactive maintenance
- Programmed maintenance services covering all trades
- Investment modelling.
This must support four categories of processes:
- Asset Data Record – capture, input requirements, document management
- Programmed Maintenance – cycles, costs, surveys, programme, variations, mobile working
- Responsive Repairs
- Contract Management – Procurement, payments, performance management
- Bidders should note that NHH have used the terminology ‘Asset and Facilities Management’ as an all encompassing term that includes Estate, Building Services, Compliance and Safety, which the Property Asset Management (PAM) team performs the functions of both to support NHH’s Housing stock.
II.1.3)Common procurement vocabulary:
48420000 - Facilities management software package and software package suite.
48610000 - Database systems.
48330000 - Scheduling and productivity software package.
Section IV: Procedure
IV.1) Type of Procedure
IV.1.1)Type of procedure (as stated in the original notice): Open
IV.2)Administrative Information
IV.2.1)File reference number attributed by the contracting authority/entity: PROC0032
IV.2.2)Notice reference for electronically submitted notice
Original Notice sent via: OJS eSender
Notice Reference: 2015 - 167890
IV.2.3)Notice to which this publication refers: Not Provided
IV.2.4)Date of dispatch of the original Notice: 02/11/2015
Section VI: Complementary Information
1: Complementary Information
VI.1)This notice involves: Correction
VI.3)Information to be corrected or added
VI.3.1) Modification of original information submitted by the contracting authority
VI.3.2) In the original Notice
VI.3.3)Text to be corrected in the original notice:
VI.3.4)Dates to be corrected in the original notice: Not Provided
VI.3.5)Addresses and contact points to be corrected:
Notting Hill Housing
Bruce Kenrick House, 2 Killick Street, London, N1 9FL, United Kingdom
Email: tender@nhhg.org.uk, URL: https://www.delta-esourcing.com, URL: https://www.delta-esourcing.com
Contact: Central Procurement, Attn: Central Procurement
VI.3.6)Text to be added in the original notice: Not Provided
VI.4)Other additional information:
BIDDERS SHOULD BE AWARE OF THE REVISED CONTRACT VALUE OF BETWEEN £500K AND £700K. NHH conducted a soft marketing exercise with a range of suppliers in the market in the Autumn of 2014 to establish whether NHH’s initial requirements could be met and to understand the potential cost of obtaining this software. Following the publication of the Contract Notice, NHH has received requests asking for NHH to ratify the contract value, advertised at £500,000. In response to this request, NHH has re-evaluated the results of the soft market testing and now has reason to believe that aspects of the soft marketing testing may not have accounted for the final elements of the specification and implementation and therefore the value of the Contract could be higher than originally published.
NHH therefore wishes to amend the contract value for this opportunity to between £500k and £700k
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. BIDDERS SHOULD NOTE: In order to participate in this opportunity please use the access code 5FJK734XTX
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=174374705
GO-20151125-PRO-7371117 TKR-20151125-PRO-7371116
VI.5)Date of dispatch: 25/11/2015
Notting Hill Housing — Asset Management Data Solution
UK-London: Facilities management software package and software package suite.
Section I: Contracting Authority
Title: UK-London: Facilities management software package and software package suite.
I.1)Name, Addresses And Contact Point(s)
Notting Hill Housing Trust
Bruce Kenrick House, 2 Killick Street, London, N1 9FL, United Kingdom
Email: tender@nhhg.org.uk, URL: http://www.nottinghillhousing.org.uk/, URL: https://www.delta-esourcing.com/buyers/overview/
Contact: Central Procurement, Attn: Central Procurement
I.2)Type Of Purchasing Body
Contracting authority
Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority/entity: Notting Hill Housing — Asset Management Data Solution
II.1.2)Short description of the contract or purchase:
Facilities management software package and software package suite. Database systems. Scheduling and productivity software package. The contracting authority, Notting Hill Housing Trust (NHHT) wishes to procure an asset data and facilities management solution which will enable Notting Hill Housing’s (NHH) to effectively manage the organisation’s housing portfolio.
The proposed solution, referred to as ADMS, will support the management of its estates from both an Facilities and Asset Management viewpoint, using one solution.
It will be a central repository for all assets and component information and the single resource for recording and tracking all work history, costs and documents against all components. The ADMS solution will enable PAM to efficiently and effectively manage these functions and ensure that contractors are provided with the information they require to optimise their operations.
There are 3 core functionalities the new system must provide:
- 24/7 reactive maintenance
- Programmed maintenance services covering all trades
- Investment modelling.
This must support four categories of processes:
- Asset Data Record – capture, input requirements, document management
- Programmed Maintenance – cycles, costs, surveys, programme, variations, mobile working
- Responsive Repairs
- Contract Management – Procurement, payments, performance management
- Bidders should note that NHH have used the terminology ‘Asset and Facilities Management’ as an all encompassing term that includes Estate, Building Services, Compliance and Safety, which the Property Asset Management (PAM) team performs the functions of both to support NHH’s Housing stock.
II.1.3)Common procurement vocabulary:
48420000 - Facilities management software package and software package suite.
48610000 - Database systems.
48330000 - Scheduling and productivity software package.
Section IV: Procedure
IV.1) Type of Procedure
IV.1.1)Type of procedure (as stated in the original notice): Open
IV.2)Administrative Information
IV.2.1)File reference number attributed by the contracting authority/entity: PROC0032
IV.2.2)Notice reference for electronically submitted notice
Original Notice sent via: OJS eSender
Notice Reference: 2016 - 167890
IV.2.3)Notice to which this publication refers
Notice number in OJ: 2015/S 214 - 391275 of 05/11/2015
IV.2.4)Date of dispatch of the original Notice: 02/11/2015
Section VI: Complementary Information
1: Complementary Information
VI.1)This notice involves: Incomplete Procedure
VI.2)Information on incomplete awarding procedure
The contract has not been awarded. The contract may be the object of a re-publication.
VI.4)Other additional information:
Following a thorough evaluation process in line with the criteria set out within the Invitation to Tender (ITT) document, the Contracting Authority has decided not to award this contract. This decision has been reached following an insufficient response from the market and NHH's needs having moved on since the tender was published. NHH cannot, with any certainty, be clear whether accepting one of the tender submissions received will provide NHH with value for money or whether the proposed solution will be suitable for NHH's future needs or the possible innovation available in the sector.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=190221975
GO-2016219-PRO-7782453 TKR-2016219-PRO-7782452
VI.5)Date of dispatch: 19/02/2016