The National Gallery: National Gallery Events Framework

  The National Gallery is using Delta eSourcing to run this tender exercise

Notice Summary
Title: National Gallery Events Framework
Notice type: Contract Notice
Authority: The National Gallery
Nature of contract: Not applicable
Procedure: Restricted
Short Description: Provision of various events services for events held at the National Gallery. Inclusion on the framework leads to inclusion on approved supplier list for third parties hosting events at the Gallery.
Published: 09/11/2017 09:36
Please note that the deadline for response to this opportunity has passed. However, you can still register or log-into the Delta eSourcing solution to prepare you Supplier Profile for future opportunities.

View Full Notice

UK-London: Event services.
Section I: Contracting Authority
      I.1) Name and addresses
             The National Gallery
             Trafalgar Square, London, WC2N 5DN, United Kingdom
             Tel. +44 2077475823, Email: contracting@ng-london.org.uk
             Main Address: www.nationalgallery.org.uk
             NUTS Code: UKI32
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./JY6S796698
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./JY6S796698 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: National Gallery Events Framework       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      79952000 - Event services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Provision of various events services for events held at the National Gallery. Inclusion on the framework leads to inclusion on approved supplier list for third parties hosting events at the Gallery.       
      II.1.5) Estimated total value:
      Value excluding VAT: 10,278,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: Not provided
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Catering       
      Lot No: One       
      II.2.2) Additional CPV codes:
      55520000 - Catering services.
      
      II.2.3) Place of performance:
      UKI32 Westminster
      
      II.2.4) Description of procurement: Provision of event catering services to the National Gallery
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 7,054,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/05/2018 / End: 30/04/2022       
      This contract is subject to renewal: Yes       
      Description of renewals: renewal at expiry of the framework
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 20
             
      Objective criteria for choosing the limited number of candidates: as set out in the selection questionnaire process
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The estimated value of this Lot includes revenue from three different customer streams, and is before a commission levy is applied.       
II.2) Description Lot No. 2
      
      II.2.1) Title: Floristry       
      Lot No: Two       
      II.2.2) Additional CPV codes:
      77330000 - Floral-display services.
      
      II.2.3) Place of performance:
      UKI32 Westminster
      
      II.2.4) Description of procurement: Provision of event floristry services to the Gallery and venue hire clients
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 388,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/05/2018 / End: 30/04/2022       
      This contract is subject to renewal: Yes       
      Description of renewals: renewal at expiry of the framework
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 10
             
      Objective criteria for choosing the limited number of candidates: as set out in selection questionnaire
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The estimated value of this Lot includes revenue from three different customer streams, and is before a commission levy is applied.       
II.2) Description Lot No. 3
      
      II.2.1) Title: Photography & Filmography       
      Lot No: Three       
      II.2.2) Additional CPV codes:
      79961000 - Photographic services.
      
      II.2.3) Place of performance:
      UKI32 Westminster
      
      II.2.4) Description of procurement: Provision of event photography and filming services to the Gallery and venue hire clients
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 58,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/05/2018 / End: 30/04/2022       
      This contract is subject to renewal: Yes       
      Description of renewals: renewal at expiry of the framework
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 8
             
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The estimated value of this Lot includes revenue from three different customer streams, and is before a commission levy is applied.       
II.2) Description Lot No. 4
      
      II.2.1) Title: Furniture & Décor       
      Lot No: Four       
      II.2.2) Additional CPV codes:
      39150000 - Miscellaneous furniture and equipment.
      
      II.2.3) Place of performance:
      UKI32 Westminster
      
      II.2.4) Description of procurement: Provision of event furniture & décor services to the Gallery and venue hire clients
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 25,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/05/2018 / End: 30/04/2022       
      This contract is subject to renewal: Yes       
      Description of renewals: renewal at expiry of the framework
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 8
             
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The estimated value of this Lot includes revenue from three different customer streams, and is before a commission levy is applied.       
II.2) Description Lot No. 5
      
      II.2.1) Title: Production       
      Lot No: Five       
      II.2.2) Additional CPV codes:
      51313000 - Installation services of sound equipment.
      31527260 - Lighting systems.
      
      II.2.3) Place of performance:
      UKI32 Westminster
      
      II.2.4) Description of procurement: Provision of event production services to the Gallery and venue hire clients
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 2,560,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/05/2018 / End: 30/04/2022       
      This contract is subject to renewal: Yes       
      Description of renewals: renewal at expiry of the framework
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 10
             
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The estimated value of this Lot includes revenue from three different customer streams, and is before a commission levy is applied.       
II.2) Description Lot No. 6
      
      II.2.1) Title: Entertainment & Experiences       
      Lot No: Six       
      II.2.2) Additional CPV codes:
      92300000 - Entertainment services.
      
      II.2.3) Place of performance:
      UKI32 Westminster
      
      II.2.4) Description of procurement: Provision of event entertainment services and experiences to the Gallery and venue hire clients
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 193,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/05/2018 / End: 30/04/2022       
      This contract is subject to renewal: Yes       
      Description of renewals: renewal at expiry of the framework
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 10
             
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: The estimated value of this Lot includes revenue from three different customer streams, and is before a commission levy is applied.       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with several operators       
         Envisaged maximum number of participants to the framework agreement:
Not Provided               
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 11/12/2017 Time: 09:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Event-services./JY6S796698

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/JY6S796698
   VI.4) Procedures for review
   VI.4.1) Review body:
             The National Gallery
       Trafalgar Square, London, WC2N 5DN, United Kingdom
       Tel. +44 2077475823, Email: contracting@ng-london.org.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 09/11/2017

Annex A


View any Notice Addenda

View Award Notice