Natural History Museum: Project RECODE: NHM Collections Management System

UK-London: Electronic data management (EDM).
Section I: Contracting Authority
      I.1) Name and addresses
             Natural History Museum
             Cromwell Road, South Kensington, London, SW7 5BD, United Kingdom
             Tel. +44 2079425416, Email: a.davies@nhm.ac.uk
             Main Address: https://www.nhm.ac.uk/
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-London:-Electronic-data-management-%28EDM%29./FP59TQ2RRJ
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Project RECODE: NHM Collections Management System       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      48613000 - Electronic data management (EDM).

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: In line with our new Vision and Strategy to 2031 the Natural History Museum (NHM) is looking to help transform the study of natural history, engage, and involve the widest possible audience, and secure the future of our collections. This will require a new collections management solution and the museum is therefore seeking a supplier that can implement a business operational solution to which the NHM can transition.

This is a re-issue of a Contract Notice following the termination of a tender exercise begun in July 2021.       
      II.1.5) Estimated total value:
      Value excluding VAT: 5,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: In line with our new Vision and Strategy to 2031 the Natural History Museum (NHM) is looking to help transform the study of natural history, engage, and involve the widest possible audience, and secure the future of our collections. This will require a new collections management solution and the museum is therefore seeking a supplier that can implement a business operational solution to which the NHM can transition.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 5,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 84       
      This contract is subject to renewal: Yes       
      Description of renewals: It is anticipated that a 24-month implementation period is followed by a minimum of 60 months support and maintenance agreement, with the option for the Museum to extend the contract in line with its terms.
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged number of candidates: 8
            
      Objective criteria for choosing the limited number of candidates: The Museum expects to select eight bidders at the Standard Selection Questionnaire stage, followed by a down-selection to four bidders at the Outline Solution Stage. The full bidder selection process is set out in the procurement documents.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: Variant bids and options will be accepted only in accordance with the procurement documents.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description COMPETITIVE_DIALOGUE
      IV.1.1) Type of procedure:Competitive dialogue    
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: Yes.
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2021/S 000 - 030572       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 24/02/2022 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 22/03/2022       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Electronic-data-management-%28EDM%29./FP59TQ2RRJ

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/FP59TQ2RRJ
   VI.4) Procedures for review
   VI.4.1) Review body:
             Natural History Museum
       Cromwell Road, London, SW7 5BD, United Kingdom
       Tel. +44 2079425416
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Natural History Museum
       Cromwell Road, London, SW7 5BD, United Kingdom
       Tel. +44 2079425416
   VI.5) Date Of Dispatch Of This Notice: 25/01/2022

Annex A