Single Source Regulations Office: Hosting, support and development of an existing database with secure web-based data capture, analysis and reporting.

UK-London: Database and operating software package.
Section I: Contracting Authority
      I.1) Name and addresses
             Single Source Regulations Office (SSRO)
             15 - 17 Finlaison House, Furnival Street, London, EC4A 1AB, United Kingdom
             Tel. +44 2037714781, Email: tenders@ssro.gov.uk
             Contact: Sarah Quartermain
             Main Address: https://www.gov.uk/government/organisations/single-source-regulations-office
             NUTS Code: UKI
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://login.bipsolutions.com/casDelta/login
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Other type:: Sub-central contracting authority
      I.5) Main activity
            Other activity:

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Hosting, support and development of an existing database with secure web-based data capture, analysis and reporting.       
      Reference Number: SSRO-C-59
      II.1.2) Main CPV Code:
      48600000 - Database and operating software package.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The SSRO is seeking a supplier to host, provide support and carry out development on the existing Defence Contract Analysis and Reporting System (DefCARS). DefCARS is a secure data capture, analysis and reporting application for single source defence contracts, delivered via a web based interface.       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,200,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      48610000 - Database systems.
      48611000 - Database software package.
      48612000 - Database-management system.
      48613000 - Electronic data management (EDM).
      48614000 - Data-acquisition system.
      72320000 - Database services.
      72314000 - Data collection and collation services.
      72230000 - Custom software development services.
      72240000 - Systems analysis and programming services.
      72250000 - System and support services.
      72260000 - Software-related services.
      
      II.2.3) Place of performance:
      UKI LONDON
      
      II.2.4) Description of procurement: DefCARS is a secure data capture, analysis and reporting application delivered via a web based interface to a closed group of users. DefCARS allows defence contractors to submit their statutory reports in an electronic format to the MOD and SSRO, and incorporates functionality to allow the SSRO and the MOD to review reports and carry out analysis. Submitted defence contract data is OFFICIAL – SENSITIVE – COMMERCIAL. The SSRO is looking for a supplier to continue to provide secure hosting of the database and web application, provide system support and routine development to improve the system further. Further ad hoc system development will be required throughout the contract.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 1,200,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 36       
      This contract is subject to renewal: Yes       
      Description of renewals: Option to extend contract for a further 12 months
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Refer to tender documents provided.    
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions       
      Refer to Contract Terms and Conditions provided.          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 19/03/2018 Time: 17:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 19/03/2018
         Time: 17:00
         Place:
         SSRO offices, via the e-Sourcing Portal
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Six months before contract expiry
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The Contracting Authority intends to hold a demonstration of the current DefCARS system on Wednesday 21st February 2018 at a Central London location. Tenderers wishing to attend should confirm by sending a message through the e-portal. Full details of time and venue will then be issued.

The Contracting Authority reserves the right to invite individual tenderers to present details of their bid as part of the evaluation process. The intention of such presentations is for further clarification of points provided in the tender responses, should further explanations be required.

The estimated value is inclusive of any additional development undertaken during the contract period and any subsequent extension. No guarantees are made in relation to the volume of additional development work throughout the contract period and any extension.

The Contracting Authority expressly reserves the right not to award any contract as a result of the procurement process.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Database-and-operating-software-package./TH2D7X2CA3

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/TH2D7X2CA3
   VI.4) Procedures for review
   VI.4.1) Review body:
             SSRO
       Finlaison House, 15-17 Furnival Street, London, EC4A 1AB, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Requests for internal review should be submitted to the SSRO before midnight on the last day of the standstill period specified in the Invitation to Tender    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Technology and Construction Court
       7 Rolls Buildings, Fetter Lane, London, EC4A 1NL, United Kingdom
       Tel. +44 2079477156
       Internet address: https://www.gov.uk/courts-tribunals/technology-and-construction-court
   VI.5) Date Of Dispatch Of This Notice: 29/01/2018

Annex A