Department for Digital, Culture, Media and Sport: FIRST WORLD WAR CENTENARY COMMEMORATIVE EVENT - THIEPVAL

UK-London: Cultural event organisation services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Department of Culture, Media and Sport
      100 Parliament Street, London, SW1A 2BQ, United Kingdom
      Tel. +44 72112213, Email: commercial@culture.gov.uk, URL: www.gov.uk/dcms
      Contact: https://www.delta-esourcing.com, Attn: Sally Davey
      Electronic Access URL: https://www.delta-esourcing.com
      Electronic Submission URL: https://www.delta-esourcing.com

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Ministry or any other national or federal authority, including their regional or local sub-divisions

   I.3) Main activity:
      Recreation, culture and religion

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: FIRST WORLD WAR CENTENARY COMMEMORATIVE EVENT - THIEPVAL
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 26

         Region Codes: FR - FRANCE         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Cultural event organisation services. As part of its centenary commemorations of the First World War, the UK Government will be hosting a large commemorative event at the Thiepval Memorial in France on Friday 1 July 2016. The main event will be preceded by an overnight vigil at the monument. It is expected that the event will be broadcast live on television in the UK and France. The Department for Culture, Media and Sport (DCMS) is the lead government department and is engaging an Event Management Company to work with DCMS and numerous stakeholders to advise on, and to plan and deliver, the event. Public attendance is likely to be around 8,000 with an additional 2,000 VIPs.The details of the requirement are subject to change but are expected to include:-Delivery of a public ballot for attendance at the main commemorative event (8,000 guests)-Delivery of a televised, live, 1 hour event, at Thiepval Memorial to take place on 1st July 2016 at approx. 12.00 noon CET time, and an all-night vigil on the evening of 30 June 2016-Delivery of 3 additional viewing areas in the local vicinity with the aim of doubling the number of people who can view the event-The sourcing, management and delivery of all identified support buildings, security fencing, seating, catering and facilities requirements to run alongside the event set, including production, design and build, contracting and securing appropriate suppliers, managing risks, erection/break-down and layout -Delivery of a park and ride facility for those attending the event, using multiple locations and in liaison with relevant stakeholders-Security, health and safety, risk assessment and insurance/liability arrangements-Transport and security arrangements for high profile guests in and out of the memorial site and surrounding area-Guest list management including invitations, accreditation, logistics and communications-Provision of power generators and water supplies to deliver all aspects of the event -Provision of team radio control system for internal communications and Wi-Fi equipment for external communication accessibility-Project management from end to end-Fluent language skills in English and French-Multiple stakeholder management and collaboration (e.g. CWGC, Royal British Legion, Broadcasters and other media, VIP guests (Heads of State level). Please refer to the ITT document for full details of the scope and requirements. This can be obtained from https://www.delta-esourcing.com/respond/K2273R4PWR. Prospective Tenderers will need to register on Delta. The Delta access code for this procurement exercise is K2273R4PWR.
         
      II.1.6)Common Procurement Vocabulary:
         79952100 - Cultural event organisation services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The budget for the work is to be confirmed but is currently anticipated to be in the region of £2m - £4m. The Contracting Authority reserves the right to amend this either below or above this range.      
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/06/2015
         Completion: 31/07/2016

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Please refer to the ITT document
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Please refer to the ITT document
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
      Not Provided      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         Please refer to the ITT document         
         Minimum Level(s) of standards possibly required:
         Please refer to the ITT document
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         Please refer to the ITT document         
         Minimum Level(s) of standards possibly required:
         Please refer to the ITT document      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: 100548      
      IV.3.2)Previous publication(s) concerning the same contract: Yes
         Prior information notice
            Notice number in OJEU: 2015/S 11 - 14906 of 16/01/2015
               
         Other previous publications: No                

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 23/04/2015
      Time-limit for receipt of requests for documents or for accessing documents: 23:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 24/04/2015
         Time: 10:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 90
      
      IV.3.8)Conditions for opening tenders
         Date: 24/04/2015
         Time: 11:00
         Place:
         London


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Cultural-event-organisation-services./K2273R4PWR

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/K2273R4PWR
GO-201534-PRO-6413438 TKR-201534-PRO-6413437
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Department of Culture, Media and Sport
      100 Parliament Street, London, SW1A 2BQ, United Kingdom
      Tel. +44 72112213, Email: commercial@culture.gov.uk

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 04/03/2015

ANNEX A