Single Source Regulations Office is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Outsourced Financial Support Services |
Notice type: | Contract Notice |
Authority: | Single Source Regulations Office |
Nature of contract: | Services |
Procedure: | Open |
Short Description: | The SSRO is seeking to award a contract for the provision of finance support services, to include day-to-day support for financial accounting, management accounting and payments (staff and suppliers). The supplier will provide a secure web-based finance system, including for the purposes of raising purchase orders and processing/authorising invoices. The supplier will also provide a web-based “self-service” solution for claiming/approving employee expenses. The SSRO may require the supplier, from time to time, to provide professional financial advice, including in relation to taxation and the application of accounting standards. |
Published: | 27/03/2023 17:07 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
Single Source Regulations Office
Finlaison House, 15-17 Furnival Street, London, EC4A 1AB, United Kingdom
Tel. +44 2037714788, Email: tenders@ssro.gov.uk
Contact: Liam James
Main Address: https://www.gov.uk/government/organisations/single-source-regulations-office, Address of the buyer profile: https://www.gov.uk/government/organisations/single-source-regulations-office
NUTS Code: UKI
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/respond/474W926QFJ
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/respond/474W926QFJ to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Other type:: Non Departmental Public Body
I.5) Main activity
Other activity:
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Outsourced Financial Support Services
Reference Number: Not provided
II.1.2) Main CPV Code:
79200000 - Accounting, auditing and fiscal services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The SSRO is seeking to award a contract for the provision of finance support services, to include day-to-day support for financial accounting, management accounting and payments (staff and suppliers). The supplier will provide a secure web-based finance system, including for the purposes of raising purchase orders and processing/authorising invoices. The supplier will also provide a web-based “self-service” solution for claiming/approving employee expenses. The SSRO may require the supplier, from time to time, to provide professional financial advice, including in relation to taxation and the application of accounting standards.
II.1.5) Estimated total value:
Value excluding VAT: 312,500
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV codes:
48000000 - Software package and information systems.
II.2.3) Place of performance:
UKI LONDON
II.2.4) Description of procurement: The SSRO is seeking to award a contract for the provision of finance support services, to include day-to-day support for financial accounting, management accounting and payments (staff and suppliers). The supplier will provide a secure web-based finance system, including for the purposes of raising purchase orders and processing/authorising invoices. The supplier will also provide a web-based “self-service” solution for claiming/approving employee expenses. The SSRO may require the supplier, from time to time, to provide professional financial advice, including in relation to taxation and the application of accounting standards.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 312,500
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 63
This contract is subject to renewal: No
Description of renewals: Not provided
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: Yes
Description of options: The term of the contract shall be for a period of 3 years and 3 months, with the option for the authority to extend term on up to two occasions, each for a period of 12 months.
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/474W926QFJ
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 28/04/2023 Time: 17:00
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 3
IV.2.7) Conditions for opening of tenders:
Date: 02/05/2023
Time: 09:00
Place:
London
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: All information is provided in the ITT
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-London:-Accounting%2C-auditing-and-fiscal-services./474W926QFJ
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/474W926QFJ
VI.4) Procedures for review
VI.4.1) Review body:
N/A
N/A, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Review procedures are as set out in the Public Contracts Regulations 2015. Proceedings under those Regulations are time limited, and any such proceedings must be brought in the High Court of England and Wales.
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 27/03/2023
Annex A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
Single Source Regulations Office
Finlaison House, 15-17 Furnival Street, London, EC4A 1AB, United Kingdom
Tel. +44 2037714774, Email: tenders@ssro.gov.uk
Contact: Debbie Hewitt
Main Address: https://www.gov.uk/government/organisations/single-source-regulations-office, Address of the buyer profile: https://www.gov.uk/government/organisations/single-source-regulations-office
NUTS Code: UKI
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Other type:: Non Departmental Public Body
I.5) Main activity:
Other activity: Regulator
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: Outsourced Financial Support Services - SSRO-C-124
Reference number: THIS TENDER REQUIREMENT WAS ABANDONED PRIOR TO A CONTRACT AWARD DECISION
II.1.2) Main CPV code:
79200000 - Accounting, auditing and fiscal services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The SSRO is seeking to award a contract for the provision of finance support services, to include day-to-day support for financial accounting, management accounting and payments (staff and suppliers). The supplier will provide a secure web-based finance system, including for the purposes of raising purchase orders and processing/authorising invoices. The supplier will also provide a web-based “self-service” solution for claiming/approving employee expenses. The SSRO may require the supplier, from time to time, to provide professional financial advice, including in relation to taxation and the application of accounting standards.
II.1.6) Information about lots
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV code(s):
48000000 - Software package and information systems.
II.2.3) Place of performance
Nuts code:
UKI - LONDON
Main site or place of performance:
LONDON
II.2.4) Description of the procurement: The SSRO is seeking to award a contract for the provision of finance support services, to include day-to-day support for financial accounting, management accounting and payments (staff and suppliers). The supplier will provide a secure web-based finance system, including for the purposes of raising purchase orders and processing/authorising invoices. The supplier will also provide a web-based “self-service” solution for claiming/approving employee expenses. The SSRO may require the supplier, from time to time, to provide professional financial advice, including in relation to taxation and the application of accounting standards.
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: Yes
Description of these options:The term of the contract shall be for a period of 3 years and 3 months, with the option for the authority to extend term on up to two occasions, each for a period of 12 months.
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: No
II.2.14) Additional information: To respond to this opportunity please click here: https://www.delta-esourcing.com/respond/474W926QFJ
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Notice number in the OJEU: 2023/S 000-008882
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: SSRO-C-124
Lot Number: Not Provided
Title: Outsourced Financial Support Services
A contract/lot is awarded: No
V.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure):
Notice reference (year and document number): 2023 - 008882
Section VI: Complementary information
VI.3) Additional information: The Specification required a finance solution that facilitates transaction reporting to at least four category levels below the chart of accounts. The SSRO has reviewed these requirements and considers that more agile and flexible reporting is needed. Managers increasingly require “self-service” reporting for closer spend monitoring. A strategic shift of the organisation, with the proposed widening of the SSRO’s remit under the Procurement Bill, means Referrals work could increase. Flexible budget management and reporting will support spend reviews, and aid quicker submission of funding requests to the MOD. To facilitate reporting at different levels, the SSRO needs to be able to add more detail, through structural/categories, when processing its transactions into its Finance ledger.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=793932278
VI.4) Procedures for review
VI.4.1) Review body
N/A
N/A, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Review procedures are as set out in the Public Contracts Regulations 2015. Proceedings under those Regulations are time limited, and any such proceedings must be brought in the High Court of England and Wales.
VI.4.4) Service from which information about the review procedure may be obtained
Not Provided
VI.5) Date of dispatch of this notice: 07/07/2023