Lincolnshire Development is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Business Lincolnshire Sustainable Business Growth Programme –Events |
Notice type: | Contract Notice |
Authority: | Lincolnshire Development |
Nature of contract: | Services |
Procedure: | Open |
Short Description: | The Council wish to procure a Service Provider to deliver a programme of flagship & smaller scale events which complements the Business Lincolnshire Growth Hub activities: •Event content & audience profiling •Venue identification and booking •Technology identification & booking •Specify/fund any equipment needed with the venue e.g. data projector, flip chart, wifi etc •Attendee identification and invitation management utilising the Business Lincolnshire Eventbrite account •Working with the PR contract to promote events and encourage participation •Working with the PR contract to ensure that events are intelligence led and in-line with their communications plan •Event communications including content for event materials •Creation of delegate packs, name badges/lanyards, etc. Including delegate lists, feedback forms, collation of results •Sourcing of and arrangements for event facilitator including arrangement of accommodation •Provision of appropriate refreshment |
Published: | 15/12/2016 14:11 |
View Full Notice
Section I: Contracting Authority
I.1) Name and addresses
Lincolnshire County Council
County Offices,, Orchard House,, Orchard Street, Lincoln, LN1 1BA, United Kingdom
Tel. +44 1522550637, Email: geoff.daley@lincolnshire.gov.uk
Contact: Geoff Daley
Main Address: www.lincolnshire.gov.uk
NUTS Code: UKF30
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Lincoln:-Event-services./X6Q3Y433XE
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-title/X6Q3Y433XE to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Regional or local authority
I.5) Main activity
General public services
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Business Lincolnshire Sustainable Business Growth Programme –Events
Reference Number: BLGH17/ITT01
II.1.2) Main CPV Code:
79952000 - Event services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The Council wish to procure a Service Provider to deliver a programme of flagship & smaller scale events which complements the Business Lincolnshire Growth Hub activities:
•Event content & audience profiling
•Venue identification and booking
•Technology identification & booking
•Specify/fund any equipment needed with the venue e.g. data projector, flip chart, wifi etc
•Attendee identification and invitation management utilising the Business Lincolnshire Eventbrite account
•Working with the PR contract to promote events and encourage participation
•Working with the PR contract to ensure that events are intelligence led and in-line with their communications plan
•Event communications including content for event materials
•Creation of delegate packs, name badges/lanyards, etc. Including delegate lists, feedback forms, collation of results
•Sourcing of and arrangements for event facilitator including arrangement of accommodation
•Provision of appropriate refreshment
II.1.5) Estimated total value:
Value excluding VAT: 185,400
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV codes:
Not Provided
II.2.3) Place of performance:
UKF30 Lincolnshire
II.2.4) Description of procurement: The Council wish to procure a Service Provider to deliver a programme of flagship & smaller scale events which complements the Business Lincolnshire Growth Hub activities:
•Event content & audience profiling
•Venue identification and booking
•Technology identification & booking
•Specify/fund any equipment needed with the venue e.g. data projector, flip chart, wifi etc
•Attendee identification and invitation management utilising the Business Lincolnshire Eventbrite account
•Working with the PR contract to promote events and encourage participation
•Working with the PR contract to ensure that events are intelligence led and in-line with their communications plan
•Event communications including content for event materials
•Creation of delegate packs, name badges/lanyards, etc. Including delegate lists, feedback forms, collation of results
•Sourcing of and arrangements for event facilitator including arrangement of accommodation
•Provision of appropriate refreshments / hospitality (alcohol cannot be purchased with ERDF funds)
•Event registration and facilitation services at the event
•Event photos
•Compere the event on the day
•Provide and administer all AV equipment required during the event
•Promote the event during and prior on Business Lincolnshire Social Media platforms
•Effective Event Evaluation and Follow Up
•Updating of County Council CRM system – Engage - with event attendees
•Utilising the powerpoint slides introducing the Business Lincolnshire Growth Hub service at all events
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: 185,400
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 13/02/2017 / End: 13/09/2019
This contract is subject to renewal: Yes
Description of renewals: From these sources, the Council will target an initial sum of £185,400 over 27 months on these initiatives in Lincolnshire. Should sources of subsequent funds become available in future, the Council reserves the right to extend the timeline (a further 3 years plus 3 years potentially), activities and value of this contract via the contract change procedure and in accordance with the Public Contract Regulations 2015.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: Yes
Identification of the project: Sustainable Business Growth Programme ERDF — Priority Axis 3: Digital Growth Programme ERDF — Priority Axis 2: Communications Technology and Investment Priority 2b
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description OPEN
IV.1.1) Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 23/01/2017 Time: 10:00
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 3
IV.2.7) Conditions for opening of tenders:
Date: 23/01/2017
Time: 10:00
Place:
Lincolnshire
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Lincoln:-Event-services./X6Q3Y433XE
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/X6Q3Y433XE
VI.4) Procedures for review
VI.4.1) Review body:
Lincolnshire County Council
County Offices, Orchard Street, Orchard Street, Lincoln, LN1 1BA, United Kingdom
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
VI.5) Date Of Dispatch Of This Notice: 15/12/2016
Annex A
View any Notice Addenda
View Award Notice
Section I: Contracting Authority
I.1) Name, Addresses and Contact Point(s):
Lincolnshire County Council
County Offices,, Orchard House,, Orchard Street, Lincoln, LN1 1BA, United Kingdom
Tel. +44 1522550637, Email: geoff.daley@lincolnshire.gov.uk
Contact: Geoff Daley
Main Address: www.lincolnshire.gov.uk
NUTS Code: UKF30
I.2) Joint procurement:
The contract involves joint procurement: No
In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
The contract is awarded by a central purchasing body: No
I.4)Type of the contracting authority:
Regional or local authority
I.5) Main activity:
General public services
Section II: Object Of The Contract
II.1) Scope of the procurement
II.1.1) Title: Business Lincolnshire Sustainable Business Growth Programme –Events
Reference number: BLGH17/ITT01
II.1.2) Main CPV code:
79952000 - Event services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The Council wish to procure a Service Provider to deliver a programme of flagship & smaller scale events which complements the Business Lincolnshire Growth Hub activities:
•Event content & audience profiling
•Venue identification and booking
•Technology identification & booking
•Specify/fund any equipment needed with the venue e.g. data projector, flip chart, wifi etc
•Attendee identification and invitation management utilising the Business Lincolnshire Eventbrite account
•Working with the PR contract to promote events and encourage participation
•Working with the PR contract to ensure that events are intelligence led and in-line with their communications plan
•Event communications including content for event materials
•Creation of delegate packs, name badges/lanyards, etc. Including delegate lists, feedback forms, collation of results
•Sourcing of and arrangements for event facilitator including arrangement of accommodation
•Provision of appropriate refreshment
II.1.6) Information about lots
This contract is divided into lots: No
II.1.7) Total value of the procurement (excluding VAT)
Value: 185,400
Currency:GBP
II.2) Description
II.2.2) Additional CPV code(s):
Not Provided
II.2.3) Place of performance
Nuts code:
UKF30 - Lincolnshire
Main site or place of performance:
Lincolnshire
II.2.4) Description of the procurement: The Council wish to procure a Service Provider to deliver a programme of flagship & smaller scale events which complements the Business Lincolnshire Growth Hub activities:
Event content & audience profiling
Venue identification and booking
Technology identification & booking
Specify/fund any equipment needed with the venue e.g. data projector, flip chart, wifi etc
Attendee identification and invitation management utilising the Business Lincolnshire Eventbrite account
Working with the PR contract to promote events and encourage participation
Working with the PR contract to ensure that events are intelligence led and in-line with their communications plan
Event communications including content for event materials
Creation of delegate packs, name badges/lanyards, etc. Including delegate lists, feedback forms, collation of results
Sourcing of and arrangements for event facilitator including arrangement of accommodation
II.2.5) Award criteria:
Not Provided
II.2.11) Information about options
Options: No
II.2.13) Information about European Union funds
The procurement is related to a project and/or programme financed by European Union funds: Yes
Reference to project(s) and/or programme(s): Sustainable Business Growth Programme ERDF — Priority Axis 3: Digital Growth Programme ERDF — Priority Axis 2: Communications Technology and Investment Priority 2b
II.2.14) Additional information: Not Provided
Section IV: Procedure
IV.1) Description
IV.1.1)Type of procedure: Open
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement: No
IV.1.6) Information about electronic auction
An electronic auction has been used: No
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure
Not Provided
IV.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice: No
Section V: Award of contract
Award Of Contract (No.1)
Contract No: BLGH17/ITT01
Lot Number: Not Provided
Title: Not Provided
A contract/lot is awarded: Yes
V.2) Award of contract
V.2.1) Date of conclusion of the contract: 07/03/2017
V.2.2) Information about tenders
Number of tenders received: 6
Number of tenders received from SMEs: 6 (SME - as defined in Commission Recommendation 2003/361/EC)
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 6
V.2.3) Name and address of the contractor
The contract has been awarded to a group of economic operators: No
Contractor (No.1)
East Midlands Business Ltd
5 Merus Court, Meridian Business Park, Leicester, LE19 1RJ, United Kingdom
Tel. +44 1162405200, Email: danielle.gillett@embltd.co.uk
NUTS Code: UKF30
The contractor is an SME: Yes
V.2.4) Information on value of the contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: 185,400
Total value of the contract/lot: 185,400
Currency: GBP
V.2.5) Information about subcontracting
The contract is likely to be subcontracted: No
Section VI: Complementary information
VI.3) Additional information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=247695416
VI.4) Procedures for review
VI.4.1) Review body
Lincolnshire County Council
County Offices, Orchard Street, Orchard Street, Lincoln, LN1 1BA, United Kingdom
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures: Not Provided
VI.4.4) Service from which information about the review procedure may be obtained
Not Provided
VI.5) Date of dispatch of this notice: 27/03/2017