Procurement Lincolnshire: Business Lincolnshire Sustainable Business Growth Programme - PR & Events

UK-Lincoln: Advertising and marketing services.
Section I: Contracting Authority
      I.1) Name and addresses
             Lincolnshire County Council
             County Offices, Orchard House, Orchard Street, Lincoln, LN1 1BA, United Kingdom
             Tel. +44 1522553649, Email: Fiona.fielding@lincolnshire.gov.uk
             Contact: Commercial Team
             Main Address: www.lincolnshire.gov.uk
             NUTS Code: UKF30
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/respond/3KRY8295WY
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/respond/3KRY8295WY to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Business Lincolnshire Sustainable Business Growth Programme - PR & Events       
      Reference Number: BLGH16/ITT02
      II.1.2) Main CPV Code:
      79340000 - Advertising and marketing services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: This contract will be to deliver PR activities and a programme of flagship events which complements the Business Lincolnshire Growth Hub activities.       
      II.1.5) Estimated total value:
      Value excluding VAT: 800,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      79340000 - Advertising and marketing services.
      79342000 - Marketing services.
      79416000 - Public relations services.
      79952000 - Event services.
      
      II.2.3) Place of performance:
      UKF30 Lincolnshire
      
      II.2.4) Description of procurement: The Council wish to procure a Service Provider or consortium of Service Providers for the delivery of
•PR activity
•a flagship events programme

The activities delivered under this contract will support the promotion of both the Business Lincolnshire Growth Hub generally and the Growth Lincolnshire business support and grants offer.

Through this contract the Council wish to deliver a clear, targeted and intelligence led communications plan which delivers clear messages to all interested parties.

The overall aims of the activities are to:
•Raise awareness of the Business Lincolnshire Growth Hub as a whole
•Raise awareness of the Growth Lincolnshire support
•Encourage eligible businesses to participate
•Keep stakeholders informed of activities, opportunities and progress
•Promote success stories

PR Services expected to be provided includes, but is not restricted to, the following:
•creation and management of the comms plan
•delivery of all comms messages to all target groups by the most appropriate means
•copy writing services - for press releases, the businesslincolnshire.com website, marketing materials, adverts, blogs, etc.
•case study development using written word, pictures and film
•management and coordination of social media activity
•networking at appropriate events
•being the key contact for media enquiries

Delivery of the large flagship events for the programme, i.e. those events / conferences with a large audience (80+ attendees) will incorporate provision of comprehensive events management services including, but not restricted, to the following:
•Venue identification and booking
•Technology identification & booking
•Attendee identification and invitation management utilising the Business Lincolnshire Eventbrite account
•Event communications including content for event materials
•Creation of delegate packs, name badges/lanyards, etc.
•Sourcing of and arrangements for guest speakers including arrangement of accommodation
•Provision of appropriate refreshments / hospitality (alcohol cannot be purchased with ERDF funds)
•Event registration and facilitation services at the event
•Effective Event Evaluation and Follow Up
•Updating of County Council CRM system – Engage - with event attendees
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 800,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 15/08/2016 / End: 14/08/2019       
      This contract is subject to renewal: Yes       
      Description of renewals: The Contract will be let for an initial period of 3 years intended to commence on Monday 15th August 2016 with the option to extend for 2 further periods of up to 3 years up to a maximum contract period of 9 years, dependent on performance and further funding.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: Yes       
      Identification of the project: Sustainable Business Growth Programme ERDF - Priority Axis 3: Digital Growth Programme ERDF - Priority Axis 2: Communications Technology and Investment Priority 2b             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 19/07/2016 Time: 10:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 19/07/2016
         Time: 10:00
         Place:
         Lincolnshire
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Lincoln:-Advertising-and-marketing-services./3KRY8295WY

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/3KRY8295WY
   VI.4) Procedures for review
   VI.4.1) Review body:
             Lincolnshire County Council
       County Offices, Orchard Street, Orchard Street, Lincoln, LN1 1BA, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 16/06/2016

Annex A