Rebecca Cowan: Provision of a Finance, Human Resources and Payroll System(s)

UK-Leicester: IT software package.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Leicester City Council
      Bosworth House,, 9 Princess Road West, Leicester, LE1 6TH, United Kingdom
      Tel. +44 1164541272, Email: Rebecca.Cowan@leicester.gov.uk, URL: www.leicester.gov.uk
      Attn: Rebecca Cowan
      Electronic Access URL: https://www.delta-esourcing.com
      Electronic Submission URL: https://www.delta-esourcing.com :Access Code 268SB4948N

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Regional or local authority

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Provision of a Finance, Human Resources and Payroll System(s)
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 7

         Region Codes: UKF21 - Leicester         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      IT software package. Miscellaneous software package and computer systems. Systems support services. Help-desk and support services. Software maintenance and repair services. Type of Procedure - Competitive procedure with negotiation

The Council is inviting tenders for a single or multiple Contractor(s) for the provision of a Finance, Human Resources and Payroll System(s), Training and Implementation, System Support & Maintenance and on-going Development of the System(s) and on a non-exclusive basis, as called off, additional functionality that maybe required over the term of the Contract.
This Tender is divided into 2 Lots
•Lot 1 Finance System
•Lot 2 Human Resources & Payroll System

Tenderers are entitled to submit for one, or both lots, showing any financial benefits accruing to the Council if the Tenderer were to win more than one lot.
Tenderers tendering for more than one lot under this Contract should be aware that success (or otherwise) in one Lot will not necessarily mean success (or otherwise) in other Lots, as each Lot will be evaluated in isolation

The Council reserves the right to award each Lot to separate providers and all successful suppliers will need to be prepared to address cross Lot compatibility issues.

The Council reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
         
      II.1.6)Common Procurement Vocabulary:
         48517000 - IT software package.
         
         48900000 - Miscellaneous software package and computer systems.
         
         72253200 - Systems support services.
         
         72253000 - Help-desk and support services.
         
         72267000 - Software maintenance and repair services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      This Tender is divided into 2 Lots
•Lot 1 Finance System
•Lot 2 Human Resources & Payroll System
Suppliers tendering for more than one lot under this Contract should be aware that success (or otherwise) in one Lot will not necessarily mean success (or otherwise) in other Lots, as each Lot will be evaluated in isolation
The Council reserves the right to award each Lot to separate providers and all successful suppliers will need to be prepared to address cross Lot compatibility issues.

The Contract duration for each of the two (2) lots is for an initial term of seven (7) years with the option to extend for up to a further one (1) + one (1) + one (1) years, commencing on the anticipated date go live dates set;
•Lot 1 Finance System October 2016
•Lot 2 Human Resources & Payroll System January 2017

For each lot the contract will be signed by an anticipated date of the 1st February 2016                  
         Estimated value excluding VAT:
         Range between: 500,000 and 1,500,000
         Currency: GBP
               
      
      II.2.2)Options: Yes
         If yes, description of these options: As in section II.2.1       
      If known, Provisional timetable for recourse to these options:
                  
         Duration in months: 84 (from the award of the contract)
                            
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 3
                           
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 12
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/02/2016
         Completion: 01/10/2023

   Information About Lots
            
      Lot No: 1
      Title: Finance System

      1)Short Description:      
      Provision of a Finance System, to include but not limited to;
Accounting (including General Ledger, Budgeting & Forecasting, Reporting)
Projects / Costs / Contracts
Accounts Payable
Accounts Receivable
Asset Management
Stores
Cash Management

      2)Common Procurement Vocabulary:
         48900000 - Miscellaneous software package and computer systems.
                  72253200 - Systems support services.
                  48517000 - IT software package.
                  72267000 - Software maintenance and repair services.
         
      3)Quantity Or Scope: Not Provided
               
         Value range between: 350,000 and 1,000,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract                                          
         Scheduled date for:
            Start of works: 01/02/2016
            Completion of works: 01/10/2023
                        
                  
         5)Additional Information About Lots:         
            Suppliers tendering for more than one lot under this Contract should be aware that success (or otherwise) in one Lot will not necessarily mean success (or otherwise) in other Lots, as each Lot will be evaluated in isolation
The Council reserves the right to award each Lot to separate providers and all successful suppliers will need to be prepared to address cross Lot compatibility issues      
      Lot No: 2
      Title: Human Resource & Payroll System

      1)Short Description:      
      Provision of a Human Resources and Payroll System, to include but not limited to;
Payroll
Core HR (‘the HR record’)
Self-Service
Absence Management
Reports
HR Case Management
Recruitment
Health & Safety

      2)Common Procurement Vocabulary:
         48517000 - IT software package.
                  48900000 - Miscellaneous software package and computer systems.
                  72253200 - Systems support services.
                  72253000 - Help-desk and support services.
                  72267000 - Software maintenance and repair services.
         
      3)Quantity Or Scope: Not Provided
               
         Value range between: 350,000 and 1,000,000
         Currency: GBP      
                     
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            Suppliers tendering for more than one lot under this Contract should be aware that success (or otherwise) in one Lot will not necessarily mean success (or otherwise) in other Lots, as each Lot will be evaluated in isolation
The Council reserves the right to award each Lot to separate providers and all successful suppliers will need to be prepared to address cross Lot compatibility issues         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Reserved
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Reserved
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.
      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         Not Provided
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As per the Contract Documentation         
         Minimum Level(s) of standards possibly required:
         As per the Contract Documentation      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Negotiated      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        
         Objective Criteria for choosing the limited number of candidates:
         Type of Procedure Competitive Dialogue with negotiation
The Council reserves the right under regulation 19 of the Public Contract Regulations 2015 to carry out the competitive procedure with negotiation in successive stages in order to reduce the number of tenders tot be negotiated. The negotiation stage is subject to the Councils right of awarding the Contract following the evaluation of initial tenders and without conducting any negotiation.      
      IV.1.3)Reduction of the number of operators during the negotiation or dialogue: Not Provided   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: RC/0293/FHR      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 29/04/2015
         Time: 11:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Not Provided
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.

The value of the Contract given, includes any options to extend
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-IT-software-package./268SB4948N

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/268SB4948N
GO-2015330-PRO-6482385 TKR-2015330-PRO-6482384
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 30/03/2015

ANNEX A