South East Assets Procurement is using Delta eSourcing to run this tender exercise
| Notice Summary |
|---|
| Title: | Stonewater-Cleaning services contracts |
| Notice type: | Contract Notice |
| Authority: | South East Assets Procurement |
| Nature of contract: | Services |
| Procedure: | Restricted |
| Short Description: | The services required by these contracts, can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse. |
| Published: | 20/04/2018 16:25 |
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Section I: Contracting Authority
I.1) Name and addresses
Stonewater Limited
Suite C, Lancaster House, Grange Business Park, Enderby Road, Whetstone, Leicester, LE8 6EP, United Kingdom
Tel. +44 1384471065, Email: procurement@effefftee.co.uk
Main Address: https://www.stonewater.org
NUTS Code: UK
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Accommodation%2C-building-and-window-cleaning-services./MT58U5H2CK
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.4) Type of the contracting authority
Body governed by public law
I.5) Main activity
Housing and community amenities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: Stonewater-Cleaning services contracts
Reference Number: T1-4489
II.1.2) Main CPV Code:
90911000 - Accommodation, building and window cleaning services.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: The services required by these contracts, can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.
II.1.5) Estimated total value:
Value excluding VAT: 15,000,000
Currency: GBP
II.1.6) Information about lots:
This contract is divided into lots: Yes
Tenders may be submitted for: All lots
Maximum number of lots that may be awarded to one tenderer: 2
The contracting authority reserves the right to award contracts combining the following lots or groups of lots: A Tenderer will not be awarded more than two lots. Therefore a minimum of three contractors will be appointed.
II.2) Description
II.2) Description Lot No. 1
II.2.1) Title: South A
Lot No: Lot 1
II.2.2) Additional CPV codes:
90911000 - Accommodation, building and window cleaning services.
II.2.3) Place of performance:
UKK SOUTH WEST (ENGLAND)
II.2.4) Description of procurement: The services required in Lot 1 - South A can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Technical submission - Written responses / Weighting: 40
Quality criterion - Name: Technical submission - Interview / Weighting: 20
Cost criterion - Name: Completed tender book / Weighting: 40
II.2.6) Estimated value:
Value excluding VAT: 1,700,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 108
This contract is subject to renewal: Yes
Description of renewals: It is intended that the contracts will commence in April 2019, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further four years (on a two years + two years basis), subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore nine years.
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 8
Objective criteria for choosing the limited number of candidates: Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted and Invited to Tender.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 2
II.2.1) Title: South B
Lot No: 2
II.2.2) Additional CPV codes:
90911000 - Accommodation, building and window cleaning services.
II.2.3) Place of performance:
UKK SOUTH WEST (ENGLAND)
II.2.4) Description of procurement: The services required in Lot 2 - South B can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Technical submission - Written responses / Weighting: 40
Quality criterion - Name: Technical submission – Interview / Weighting: 20
Cost criterion - Name: Completed tender book / Weighting: 40
II.2.6) Estimated value:
Value excluding VAT: 1,150,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 108
This contract is subject to renewal: Yes
Description of renewals: It is intended that the contracts will commence in April 2019, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further four years (on a two years + two years basis), subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore nine years.
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 8
Objective criteria for choosing the limited number of candidates: Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted and Invited to Tender.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 3
II.2.1) Title: South C
Lot No: 3
II.2.2) Additional CPV codes:
90911000 - Accommodation, building and window cleaning services.
II.2.3) Place of performance:
UKJ SOUTH EAST (ENGLAND)
II.2.4) Description of procurement: The services required in Lot 3 - South C can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Technical submission - Written responses / Weighting: 40
Quality criterion - Name: Technical submission - Interview / Weighting: 20
Cost criterion - Name: Completed tender book / Weighting: 40
II.2.6) Estimated value:
Value excluding VAT: 3,400,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 108
This contract is subject to renewal: Yes
Description of renewals: It is intended that the contracts will commence in April 2019, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further four years (on a two years + two years basis), subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore nine years.
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 8
Objective criteria for choosing the limited number of candidates: Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted and Invited to Tender.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 4
II.2.1) Title: South D
Lot No: 4
II.2.2) Additional CPV codes:
90911000 - Accommodation, building and window cleaning services.
II.2.3) Place of performance:
UKK SOUTH WEST (ENGLAND)
II.2.4) Description of procurement: The services required in Lot 4 - South D can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Technical submission - Written responses / Weighting: 40
Quality criterion - Name: Technical submission - Interview / Weighting: 20
Cost criterion - Name: Completed tender book / Weighting: 40
II.2.6) Estimated value:
Value excluding VAT: 3,100,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 108
This contract is subject to renewal: Yes
Description of renewals: It is intended that the contracts will commence in April 2019, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further four years (on a two years + two years basis), subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore nine years.
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 8
Objective criteria for choosing the limited number of candidates: Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted and Invited to Tender.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 5
II.2.1) Title: South E
Lot No: 5
II.2.2) Additional CPV codes:
90911000 - Accommodation, building and window cleaning services.
II.2.3) Place of performance:
UKJ SOUTH EAST (ENGLAND)
II.2.4) Description of procurement: The services required in Lot 5 - South E can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Technical submission - Written responses / Weighting: 40
Quality criterion - Name: Technical submission – Interview / Weighting: 20
Cost criterion - Name: Completed tender book / Weighting: 40
II.2.6) Estimated value:
Value excluding VAT: 2,825,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 108
This contract is subject to renewal: Yes
Description of renewals: It is intended that the contracts will commence in April 2019, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further four years (on a two years + two years basis), subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore nine years.
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 8
Objective criteria for choosing the limited number of candidates: Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted and Invited to Tender.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
II.2) Description Lot No. 6
II.2.1) Title: South F
Lot No: 6
II.2.2) Additional CPV codes:
90911000 - Accommodation, building and window cleaning services.
II.2.3) Place of performance:
UKJ SOUTH EAST (ENGLAND)
II.2.4) Description of procurement: The services required in Lot 6 - South F can include but are not restricted to: Routine cleaning and window cleaning services to internal and external communal areas of schemes, including schemes housing elderly customers, supported housing and those in need of extra support; Reactive cleaning services to internal and external communal areas of schemes; Other site based tasks which may be carried out on a routine or reactive basis and The removal of litter, fly tipping and bulk refuse.
II.2.5) Award criteria:
Criteria below
Quality criterion - Name: Technical submission - Written responses / Weighting: 40
Quality criterion - Name: Technical submission – Interview / Weighting: 20
Cost criterion - Name: Completed tender book / Weighting: 40
II.2.6) Estimated value:
Value excluding VAT: 2,825,000
Currency: GBP
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Duration in months: 108
This contract is subject to renewal: Yes
Description of renewals: It is intended that the contracts will commence in April 2019, and subject to annual reviews, run for a period of five years with the option for renewal, as decided by Stonewater Limited, for an extension of up to a further four years (on a two years + two years basis), subject to satisfactory reviews based upon performance and quality of service and delivery. The maximum duration of the contracts is therefore nine years.
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 5
/ Maximum number: 8
Objective criteria for choosing the limited number of candidates: Stonewater Limited wishes to ensure that only suitably qualified and experienced organisations are considered for this contract. Therefore, the SQ stage will include an evaluation of Candidates’ responses to technical questions on their previous experience and capability. Only the highest scoring Candidates will be shortlisted and Invited to Tender.
II.2.10) Information about variants:
Variants will be accepted: No
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Please refer to the SQ and initial tender documentation for all relevant information on requirements relating to enrolment on professional or trade registers.
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Please refer to the SQ and tender documentation for all relevant information on the contract performance conditions.
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes
Section IV: Procedure
IV.1) Description RESTRICTED
IV.1.1) Type of procedure: Restricted
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
The procurement involves the setting up of a dynamic purchasing system - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 21/05/2018 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 28/06/2018
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
Duration in month(s): 6
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Early 2027
VI.2) Information about electronic workflows
Electronic ordering will be used Yes
Electronic invoicing will be accepted Yes
Electronic payment will be used Yes
VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. The Contracting Authority reserves the right to cancel the procurement at any time and not to proceed with the award of all or any contracts at any stage of the procurement process.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leicester:-Accommodation%2C-building-and-window-cleaning-services./MT58U5H2CK
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/MT58U5H2CK
VI.4) Procedures for review
VI.4.1) Review body:
Faithorn Farrell Timms LLP
Central Court, 1 Knoll Rose, ORPINGTON, BR6 0JA, United Kingdom
Email: procurement@effefftee.co.uk
Internet address: www.effefftee.co.uk
VI.4.2) Body responsible for mediation procedures:
The Royal Courts of Justice
The Strand, LONDON, W2 2LL, United Kingdom
Tel. +44 2079476000
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
The Contracting Authority shall comply with the requirements of the Public Contracts Regulations 2015 when notifying Economic Operators of the outcome of this procurement.
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Cabinet Office
70 Whitehall, LONDON, SW1A 2AS, United Kingdom
VI.5) Date Of Dispatch Of This Notice: 20/04/2018
Annex A