Yorkshire 2019 Limited: Event Planning and Delivery Services

UK-Leeds: Sports-event organisation services.
Section I: Contracting Authority
      I.1) Name and addresses
             Yorkshire 2019 Limited
             1 Park Row, Leeds, LS1 5AB, United Kingdom
             Email: procurement@yorkshire2019.co.uk
             Contact: Mark Honeybunn
             Main Address: http://worlds.yorkshire.com
             NUTS Code: UKE42
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: Yes.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Sports-event-organisation-services./A8747D7U6A
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at:
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Event Planning and Delivery Services       
      Reference Number: Y2019/OPS/1217/01
      II.1.2) Main CPV Code:
      92622000 - Sports-event organisation services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Yorkshire 2019 Limited has been established to deliver the UCI 2019 Road Cycling World Championships. The company is seeking to contract a services provider to lead on the planning and execution of route planning, marketing, communication and digital services, and associated event logistics.       
      II.1.5) Estimated total value:
      Value excluding VAT: 500,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKE YORKSHIRE AND THE HUMBER
      
      II.2.4) Description of procurement: This services contract will be procured through an open accelerated procurement. The services required include managing the scoping, planning, resourcing and execution of a range of event work streams for a major sports event. The provider will be required to resource these work streams, through experienced project managers and coordinators as required, and fully integrate into Yorkshire 2019 Limited's organisational structure, reporting to the executive. The project areas are listed as follows: route planning, marketing, communications and PR, volunteers programme, digital media / content management, and associated event logistics. A detailed tender and scope of works documentation is available to download from the relevant section, using the correct access code as applicable. Bidders are invited to review the scope and assess capacity and capability to deliver, and submit the required information. Bidders are to submit bids by the bid submission closing date as detailed. Submissions will be reviewed and evaluated, and a bid clarification period used to confirm any details with bidders. Thereafter, suppliers will be notified with regards to the award decision.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 500,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/03/2018 / End: 01/10/2019       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: Resourcing options will be considered based on the bidder's ability to demonstrate understanding and experience of delivery in this market.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: Yes    

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open Acclerated   
      Justification for the choice of accelerated procedure: The services are scheduled to commence at 01 March 2018 in order to allow successful programme delivery.   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 24/01/2018 Time: 18:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 24/01/2018
         Time: 18:00
         Place:
         Leeds
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Sports-event-organisation-services./A8747D7U6A

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/A8747D7U6A
   VI.4) Procedures for review
   VI.4.1) Review body:
             Yorkshire 2019 Limited
       1 Park Row, Leeds, LS1 5AB, United Kingdom
       Email: procurement@yorkshire2019.co.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
          Yorkshire 2019 Limited
       1 Park Row, Leeds, LS1 5AB, United Kingdom
       Email: procurement@yorkshire2019.co.uk
   VI.5) Date Of Dispatch Of This Notice: 03/01/2018

Annex A