Nina Mistry2 is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | Supply of Secure Record Storage, Retrieval and Delivery |
Notice type: | Contract Notice |
Authority: | Nina Mistry2 |
Nature of contract: | Services |
Procedure: | Open |
Short Description: | Leicester City Council is inviting tenders on the terms set out in the Invitation to Tender (ITT) for the supply of off-site secure record storage service for Leicester City Council’s Information and Customer Access Department. The service will include but is not limited to the secure storage of records and supporting services, to identify, review, retrieve and destroy files following a review by Leicester City Council. |
Published: | 21/05/2013 15:07 |
View Full Notice
Section I: Contracting Authority
I.1)Name, Addresses and Contact Point(s):
Leicester City Council, B Block, 4th Floor
New Walk Centre, Welford Place, LEICESTER, LE1 6ZG, United Kingdom
Tel. +44 1162527936
Attn: Mrs Nina Mistry
Further information can be obtained at: As Above
Specifications and additional documents: As Above
Tenders or requests to participate must be sent to: As Above
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
General Public Services
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object Of The Contract: SERVICES
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Supply of Secure Record Storage, Retrieval and Delivery
II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES
Service Category: 27
Region Codes: UKF21 - Leicester
II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract
II.1.5)Short description of the contract or purchase:
Storage and retrieval services. Storage services. Scanning services. Archiving services. Archive services. Archive destruction services. Document management services. Leicester City Council is inviting tenders on the terms set out in the Invitation to Tender (ITT) for the supply of off-site secure record storage service for Leicester City Council’s Information and Customer Access Department. The service will include but is not limited to the secure storage of records and supporting services, to identify, review, retrieve and destroy files following a review by Leicester City Council.
II.1.6)Common Procurement Vocabulary:
63121000 - Storage and retrieval services.
63121100 - Storage services.
79999100 - Scanning services.
79995100 - Archiving services.
92512000 - Archive services.
92512100 - Archive destruction services.
72512000 - Document management services.
II.1.7) Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): No
II.1.8)Lots:
This contract is divided into lots: No
II.1.9)Information about variants:
Variants will be accepted: Not Provided
II.2)Quantity Or Scope Of The Contract
II.2.1)Total quantity or scope:
The successful supplier must be able to provide a cost effective 1 hour priority retrieval and delivery service for records when required to any Leicester City Council properties.
The contract is for 3 years with an option to extend for a further +1 +1 +1 years at the sole discrection of the Council.
For more information about this opportunity, please visit the Delta portal at: https://www.delta-esourcing.com/tenders/UK-LEICESTER:-Storage-and-retrieval-services./ESR53V2285
To respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/ESR53V2285
If you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0845 270 7050 or email helpdesk@delta-esourcing.com.
Estimated value excluding VAT: 174,000
Currency: GBP
II.2.2)Options: Not Provided
II.2.3)Information about renewals:
This contract is subject to renewal: Not Provided
II.3)Duration Of The Contract Or Time-Limit For Completion
Not Provided
Information About Lots
Section III: Legal, Economic, Financial And Technical Information
III.1)Conditions relating to the contract
III.1.1)Deposits and guarantees required:
The provision of appropriate warranties, bonds and guarantees is reserved.
III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not Provided
III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not Provided
III.1.4)Other particular conditions:
The performance of the contract is subject to particular conditions: Not Provided
III.2)Conditions For Participation
III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
Not Provided
III.2.2)Economic and financial capacity
Economic and financial capacity - means of proof required:
(a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
(b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
(c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
III.2.3)Technical capacity
Technical capacity - means of proof required
Information and formalities necessary for evaluating if requirements are met:
AS PER THE CONTRACT DOCUMENTATION
III.2.4)Information about reserved contracts: Not Provided
III.3)Conditions Specific To Service Contracts
III.3.1)Information about a particular profession:
Execution of the service is reserved to a particular profession: Yes
If yes, reference to relevant law, regulation or administrative provision:
Applicants must have achieved the following:
1 ISO14001 – ‘Environmental Management Systems
2 ISO27001 – ‘Information Security Management’
III.3.2)Staff responsible for the execution of the service:
Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
IV.1)Type Of Procedure
IV.1.1)Type of procedure: Open
IV.2)Award Criteria
IV.2.1)Award criteria:
The most economically advantageous tender in terms of
The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document
IV.2.2)Information about electronic auction:
An electronic auction will be used: Not Provided
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: Not Provided
IV.3.2)Previous publication(s) concerning the same contract: Not Provided
IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:
Not Provided
IV.3.4)Time-limit for receipt of tenders or requests to participate
Date: 01/07/2013
Time: 14:00
IV.3.6)Language(s) in which tenders or requests to participate may be drawn up: English
IV.3.7)Minimum time frame during which the tenderer must maintain the tender Not Provided
IV.3.8)Conditions for opening tenders
Persons authorised to be present at the opening of tenders: Yes
Service Director or nominated Officer, Service Director - Legal Services or nominated Officer, Chief Finance Officer or nominated Officer.
Section VI: Complementary Information
VI.1)This Is A Recurrent Procurement: Not Provided
VI.2)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: Not Provided
VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-LEICESTER:-Storage-and-retrieval-services./ESR53V2285
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/ESR53V2285
GO-2013521-PRO-4819013 TKR-2013521-PRO-4819012
VI.4)Procedures For Appeal
VI.4.1)Body responsible for appeal procedures:
Not Provided
VI.4.2)Lodging of appeals: Not Provided
VI.4.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.5) Date Of Dispatch Of This Notice: 21/05/2013
ANNEX A
View any Notice Addenda
Supply of Secure Record Storage, Retrieval and Delivery
UK-LEICESTER: Storage and retrieval services.
Section I: Contracting Authority
Title: UK-LEICESTER: Storage and retrieval services.
I.1)Name, Addresses And Contact Point(s)
Leicester City Council
New Walk Centre, Welford Place, LEICESTER, LE1 6ZG, United Kingdom
Tel. +44 1162527936
Attn: Mrs Nina Mistry
I.2)Type Of Purchasing Body
Contracting authority
Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority/entity: Supply of Secure Record Storage, Retrieval and Delivery
II.1.2)Short description of the contract or purchase:
Storage and retrieval services. Storage services. Scanning services. Archiving services. Archive services. Archive destruction services. Document management services. Leicester City Council is inviting tenders on the terms set out in the Invitation to Tender (ITT) for the supply of off-site secure record storage service for Leicester City Council’s Information and Customer Access Department. The service will include but is not limited to the secure storage of records and supporting services, to identify, review, retrieve and destroy files following a review by Leicester City Council.
II.1.3)Common procurement vocabulary:
63121000 - Storage and retrieval services.
63121100 - Storage services.
79999100 - Scanning services.
79995100 - Archiving services.
92512000 - Archive services.
92512100 - Archive destruction services.
72512000 - Document management services.
Section IV: Procedure
IV.1) Type of Procedure
IV.1.1)Type of procedure (as stated in the original notice): Open
IV.2)Administrative Information
IV.2.1)File reference number attributed by the contracting authority/entity: Not Provided
IV.2.2)Notice reference for electronically submitted notice
Original Notice sent via: OJS eSender
Notice Reference: 2014 - 139830
IV.2.3)Notice to which this publication refers
Notice number in OJ: 2013/S 99 - 169839 of 21/05/2013
IV.2.4)Date of dispatch of the original Notice: 05/08/2014
Section VI: Complementary Information
1: Complementary Information
VI.1)This notice involves: Correction
VI.3)Information to be corrected or added
VI.3.1) Modification of original information submitted by the contracting authority
VI.3.2) In the original Notice
VI.3.3)Text to be corrected in the original notice:
Place of text to be modified: Section V.1
Section V.2
Section V.3
Section V.4
Instead of: Details missings
Read: Section V.1)Date Of Contract Award: 12/08/2013
Section V.2) Number Of Offers Received: 8
Section V.3) Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
Official name: Stor-a-file Ltd
Town: Leicester
Country: United Kingdom
Section V.4) Information On Value Of Contract
Total final value of the contract
Value: 315,375.00
Currency: GBP
VI.3.4)Dates to be corrected in the original notice: Not Provided
VI.3.5)Addresses and contact points to be corrected:
Not Provided
VI.3.6)Text to be added in the original notice: Not Provided
VI.4)Other additional information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=108495143
GO-201486-PRO-5900633 TKR-201486-PRO-5900632
VI.5)Date of dispatch: 06/08/2014
View Award Notice
Section I: Contracting Authority
Title: UK-LEICESTER: Storage and retrieval services.
I.1)Name, Addresses and Contact Point(s):
Leicester City Council, B Block, 4th Floor
New Walk Centre, Welford Place, LEICESTER, LE1 6ZG, United Kingdom
Tel. +44 1162527936
Attn: Mrs Nina Mistry
I.2)Type of the contracting authority:
Regional or local authority
I.3) Main activity:
Not Provided
I.4) Contract award on behalf of other contracting authorities:
The contracting authority is purchasing on behalf of other contracting authorities: No
Section II: Object Of The Contract
II.1)Description
II.1.1)Title attributed to the contract by the contracting authority: Supply of Secure Record Storage, Retrieval and Delivery
II.1.2)Type of contract and location of works:
SERVICES
Service Category: 27
Do you agree to the publication of this notice?: Yes
Region Codes: UKF21 - Leicester
II.1.3)Information about a framework or a dynamic purchasing system:
Not Provided
II.1.4)Short description of the contract or purchase(s):
Storage and retrieval services. Storage services. Scanning services. Archiving services. Archive services. Archive destruction services. Document management services. Leicester City Council is inviting tenders on the terms set out in the Invitation to Tender (ITT) for the supply of off-site secure record storage service for Leicester City Council’s Information and Customer Access Department. The service will include but is not limited to the secure storage of records and supporting services, to identify, review, retrieve and destroy files following a review by Leicester City Council.
II.1.5)Common procurement vocabulary:
63121000 - Storage and retrieval services.
63121100 - Storage services.
79999100 - Scanning services.
79995100 - Archiving services.
92512000 - Archive services.
92512100 - Archive destruction services.
72512000 - Document management services.
II.1.6)Information about Government Procurement Agreement (GPA):
The contract is covered by the Government Procurement Agreement (GPA): No
II.2)Total Final Value Of Contract(s)
II.2.1) Total final value of the contract(s)
Not Provided
Section IV: Procedure
IV.1) Type Of Procedure
IV.1.1)Type of procedure: Open
IV.2)Award Criteria
IV.2.1)Award criteria: The most economically advantageous tender in terms of:
Criteria - Weighting
Quality - 45
Price - 55
IV.2.2)Information about electronic auction:
An electronic auction will be used: Not Provided
IV.3)Administrative Information
IV.3.1)File reference number attributed by the contracting authority: Not Provided
IV.3.2)Previous publication(s) concerning the same contract: Yes
Contract notice
Notice number in OJ: 2013/S 99 - 169839 of 21/05/2013
Section V: Award Of Contract
1: Award And Contract Value
Contract No: Not Provided
V.1)Date Of Contract Award: Not Provided
V.2) Information About Offers
Number Of Offers Received: Not Provided
Number Of Offers Received By Electronic Means: Not Provided
V.3)Name And Address Of Economic Operator To Whom The Contract Has Been Awarded:
Not Provided
V.4)Information On Value Of Contract
Not Provided
V.5)Information about subcontracting:
The contract is likely to be subcontracted: Not Provided
Section VI: Complementary Information
VI.1)Information about European Union funds:
The contract is related to a project and/or programme financed by European Union funds: No
VI.2)Additional Information:
The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=108488833
GO-201485-PRO-5897293 TKR-201485-PRO-5897292
VI.3.1)Body responsible for appeal procedures:
Not Provided
VI.3.2)Lodging of appeals: Not Provided
VI.3.3)Service from which information about the lodging of appeals may be obtained:
Not Provided
VI.4)Date Of Dispatch Of This Notice: 05/08/2014