Victoria and Albert Museum: The Design, Supply, Installation and Maintenance of New Audio-Visual Equipment and Systems in Learning and Public Events Spaces at the Victoria and Albert Museum

UK-Kensington: Audio-visual equipment.
Section I: Contracting Authority
      I.1) Name and addresses
             Victoria and Albert Museum
             Cromwell Road, Kensington, SW7 2RL, United Kingdom
             Tel. +44 2079422229, Email: procurement@vam.ac.uk
             Main Address: http://www.vam.ac.uk/
             NUTS Code: UKI11
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Kensington:-Audio-visual-equipment./6JERWATVQF
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-title/6JERWATVQF to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Recreation, culture and religion

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: The Design, Supply, Installation and Maintenance of New Audio-Visual Equipment and Systems in Learning and Public Events Spaces at the Victoria and Albert Museum       
      Reference Number: VA/CON/19/16
      II.1.2) Main CPV Code:
      32321200 - Audio-visual equipment.

      II.1.3) Type of contract: SUPPLIES
      II.1.4) Short description: The Victoria and Albert Museum (“V&A”) wishes to appoint a supplier for the design, supply, installation and maintenance of a new audio-visual solution for a number of spaces used for learning and public events at its South Kensington site in London.       
      II.1.5) Estimated total value:
      Value excluding VAT: 350,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      32330000 - Apparatus for sound, video-recording and reproduction.
      32340000 - Microphones and loudspeakers.
      32321000 - Television projection equipment.
      32321200 - Audio-visual equipment.
      32322000 - Multimedia equipment.
      50340000 - Repair and maintenance services of audio-visual and optical equipment.
      
      II.2.3) Place of performance:
      UKI11 Inner London - West
      
      II.2.4) Description of procurement: The V&A has a wide programme of learning and public events which take place throughout the day and the evening. The V&A is looking to upgrade and refurbish the AV equipment in its most important public theatres – the Sackler Centre, the Learning Centre, and the Lecture Theatre. The V&A Learning Department has identified that the current AV equipment is not fit for purpose and is inviting suppliers to submit tenders for an upgrade programme worth £350,000.

The AV upgrade will future proof the audio visual quality for the V&A's audiences, whose expectations and numbers are constantly growing –e.g. the ability to conduct live streaming, video conferencing. The V&A is also seeking to procure AV technology that takes into consideration accessibility requirements for the V&A’s visually and hearing impaired audiences.

From an operational perspective it is crucial to the V&A that the newly, to be procured AV technology, will include functionalities to empower its own AV staff to constantly deliver an exceptional service to all its customers at all times. Therefore, functionality such as: real-time monitoring; initial problem discovery; basic trouble shooting; documenting and tracking operational aspects of the AV location environment; device management and proactive device monitoring; conference scheduling; conference management are essential.

Please see II.2.11 below which sets out the scope of the initial purchase and the further options in the contract.

Tenders must not exceed the budget of £350,000. Tenders must be able to supply and install their AV solution for the Museum's Lecture Theatre between the 8th and 18th of August; there is no flexibility with these dates.

This procurement is being conducted using the Open Procedure, and tenderers must therefore meet the minimum requirements as set out in the suitability criteria in order for their tenders to be considered. Please see the Invitation to Tender for more information.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 350,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       Yes             
      Description of options: The initial Contract is for:
•the design, supply, installation of AV equipment to the Lecture Theatre;
•the maintenance of the above equipment for three years.

The Contract has the option for:
•the design, supply, installation of AV equipment to the Sackler Centre and Learning Centre;
•the maintenance of the above equipment for three years;
•the extension of any maintenance elements any number of times up to a total of an additional two years.

Please note that whilst the evaluation is based strictly on the criteria set out in the ITT, once the evaluation is complete the V&A reserves the right to agree the following with the successful contractor prior to finalising the contract:

•Remove or substitute any piece of equipment proposed in the tender with another piece of equipment to be provided by the contractor;
•Remove or substitute any piece of equipment proposed in the tender with another piece of equipment to be provided by the V&A.
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
         
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 24/05/2016 Time: 12:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      IV.2.7) Conditions for opening of tenders:
         Date: 24/05/2016
         Time: 12:15
         Place:
         www.delta-esourcing.com
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Kensington:-Audio-visual-equipment./6JERWATVQF

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/6JERWATVQF
   VI.4) Procedures for review
   VI.4.1) Review body:
             Victoria and Albert Museum
       Cromwell Road, Kensington, SW7 2RL, United Kingdom
       Tel. +44 2079422924
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 22/04/2016

Annex A