University of Huddersfield: Graduation Services

UK-Huddersfield: Event services.
Section I: Contracting Authority
      I.1) Name and addresses
             University of Huddersfield
             Queensgate, Huddersfield, HD1 3DH, United Kingdom
             Tel. +44 1484422288, Email: c.gunton@hud.ac.uk
             Contact: Claire Gunton
             Main Address: www.hud.ac.uk, Address of the buyer profile: www.hud.ac.uk
             NUTS Code: UKE44
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Huddersfield:-Event-services./XR2V95KACD
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via https://www.delta-esourcing.com/tenders/UK-UK-Huddersfield:-Event-services./QVG9VWSV9A to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Huddersfield:-Event-services./QVG9VWSV9A
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Graduation Services       
      Reference Number: HUD-MAR-018
      II.1.2) Main CPV Code:
      79952000 - Event services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The University is seeking to appoint suitably qualified suppliers to deliver the following services:

Lot 1: Graduation Gowning
Lot 2: Graduation Photography
Lot 3: One Stop Shop (to cover Gowning and Photography)
Lot 4: Graduation Ceremony Filming       
      II.1.5) Estimated total value:
      Value excluding VAT: 1,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: Yes       
      Tenders may be submitted for: All lots
      Maximum number of lots that may be awarded to one tenderer: 2
      The contracting authority reserves the right to award contracts combining the following lots or groups of lots: Not provided

II.2) Description
II.2) Description Lot No. 1
      
      II.2.1) Title: Graduation Gowning       
      Lot No: 1       
      II.2.2) Additional CPV codes:
      18400000 - Special clothing and accessories.
      
      II.2.3) Place of performance:
      UKE44 Calderdale and Kirklees
      
      II.2.4) Description of procurement: To provide an effective robing service to both graduating students and staff of the University of Huddersfield at the graduation ceremonies held at the Queensgate Campus in Huddersfield and any other location as determined by the University.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: The agreement will have an initial duration of 3 years with the option to extend for 2 further periods of 1 years, subject to continued demand, satisfactory performance and pricing. The maximum agreement term is 5 years.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 2
      
      II.2.1) Title: Graduation Photography & Associated Services       
      Lot No: 2       
      II.2.2) Additional CPV codes:
      79961000 - Photographic services.
      
      II.2.3) Place of performance:
      UKE44 Calderdale and Kirklees
      
      II.2.4) Description of procurement: To provide an effective photography service to both graduating students and staff of the University of Huddersfield at the graduation ceremonies held at the Queensgate Campus in Huddersfield and any other location as determined by the University.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: The agreement will have an initial duration of 3 years with the option to extend for 2 further periods of 1 years, subject to continued demand, satisfactory performance and pricing. The maximum agreement term is 5 years.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 3
      
      II.2.1) Title: One Stop Shop (to cover Gowning and Photography)       
      Lot No: 3       
      II.2.2) Additional CPV codes:
      79961000 - Photographic services.
      
      II.2.3) Place of performance:
      UKE44 Calderdale and Kirklees
      
      II.2.4) Description of procurement: To provide an effective gowning AND photography service to both graduating students and staff of the University of Huddersfield at the graduation ceremonies held at the Queensgate Campus in Huddersfield and any other location as determined by the University.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: The agreement will have an initial duration of 3 years with the option to extend for 2 further periods of 1 years, subject to continued demand, satisfactory performance and pricing. The maximum agreement term is 5 years.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       
II.2) Description Lot No. 4
      
      II.2.1) Title: Graduation Ceremony Filming       
      Lot No: 4       
      II.2.2) Additional CPV codes:
      79960000 - Photographic and ancillary services.
      
      II.2.3) Place of performance:
      UKE44 Calderdale and Kirklees
      
      II.2.4) Description of procurement: To provide an effective filming service at the graduation ceremonies held at the Queensgate Campus in Huddersfield and any other location as determined by the University.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 60       
      This contract is subject to renewal: Yes       
      Description of renewals: The agreement will have an initial duration of 3 years with the option to extend for 2 further periods of 1 years, subject to continued demand, satisfactory performance and pricing. The maximum agreement term is 5 years.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 28/11/2022 Time: 10:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 6
      
      IV.2.7) Conditions for opening of tenders:
         Date: 28/11/2022
         Time: 11:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Huddersfield:-Event-services./XR2V95KACD

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/XR2V95KACD
   VI.4) Procedures for review
   VI.4.1) Review body:
             University of Huddersfield
       Queensgate, Huddersfield, HD1 3DH, United Kingdom
       Email: procurement@hud.ac.uk
       Internet address: www.hud.ac.uk
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 26/10/2022

Annex A