The Litmus Partnership: Crofty Multi Academy Trust ~ Catering Tender

UK-Helston: School catering services.
Section I: Contracting Authority
      I.1) Name and addresses
             Crofty Multi Academy Trust
             Mawgan-in-Meneage, Helston, TR12 6AY, United Kingdom
             Tel. +44 1276673880, Email: tenders@litmuspartnership.co.uk
             Main Address: https://croftymat.org/
             NUTS Code: UKK3
      I.2) Joint procurement
      The contract involves joint procurement: Yes.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://litmustms.co.uk/respond/996X2AMS34
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Education

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Crofty Multi Academy Trust ~ Catering Tender       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      55524000 - School catering services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: The successful Supplier will be required to provide catering services for Crofty Multi Academy Trust (MAT).       
      II.1.5) Estimated total value:
      Value excluding VAT: 4,742,435       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKK3 Cornwall and Isles of Scilly
      
      II.2.4) Description of procurement: The contract covers the scope for the provision of all catering services within the schools, which also includes all hospitality and free issue requirements.
The duration of the contract being offered is for an initial three-year period, with the potential to extend for a further two 12-month periods, commencing on 01 January 2025. This extension will be granted by mutual consent and on the same terms and conditions as the original contract without the right to further extend beyond the full five years.
The contract being offered within this tender will be on a guaranteed performance basis, with an expected profit share of any betterment to the agreed budget. While the Trust will be the principal contracting authority, each School will have its own individual budget for performance analysis and reconciliation.
Currently, the catering services across each of these Schools are outsourced and TUPE is expected to apply. It is anticipated that a number of employees are members of the Local Government Pension Scheme (LGPS) and therefore the successful Supplier will be expected to gain Admitted Body Status (ABS) in order to continue contributing to the scheme. There may be exceptions to this requirement, whereby suitable alternative proposals for service delivery are submitted for consideration by the Trust.
Across the Schools, there are a mixture of production kitchens and delivered services which the successful Supplier will be expected to support through the provision of transportation and staffing. As part of strategic planning, there will be the need to continually assess the ongoing commercial viability of the Primary Schools with onsite catering provisions throughout the contract term. Budget constraints within the Trust mean that, should an alternative, more cost effective solution to the service be available, it is expected that the bidders identify it during the Invitation To Tender (ITT) stage of the project and continuously throughout the contract term.
The Trust is seeking a suitably experienced Supplier who is able to evidence operating within Primary Schools with varying requirements, as well as large Multi Academy Trusts to achieve strategic goals. It is expected that the food standard across each of the locations be consistent with the Supplier’s ‘brand standard’ and Trust expectations.
Please see SQ document for more information.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 4,742,435       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Start: 01/01/2025 / End: 31/12/2029       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 10       
      Objective criteria for choosing the limited number of candidates: A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage.
      II.2.10) Information about variants:
      Variants will be accepted: Yes
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO        
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: Yes       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 19/04/2024 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 02/08/2024       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time.

The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time.

The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity.

The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://litmustms.co.uk/tenders/UK-UK-Helston:-School-catering-services./996X2AMS34

To respond to this opportunity, please click here:
https://litmustms.co.uk/respond/996X2AMS34
   VI.4) Procedures for review
   VI.4.1) Review body:
             Crofty Multi Academy Trust
       Mawgan-in-Meneage, Helston, TR12 6AY, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 08/03/2024

Annex A



   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      1: Contracting Authority
       Garras School
       Mawgan-in-Meneage, Helston, TR12 6AY, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/garras-school/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      2: Contracting Authority
       Godolphin School
       Godolphin Cross, Helston, TR13 9RB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/godolphin-school/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      3: Contracting Authority
       Halwin School
       Porkellis, Helston, TR13 0EG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/halwin-school/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      4: Contracting Authority
       Illogan School
       Churchtown, Illogan, Redruth, TR16 4SW, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/our-schools/illogan-school/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      5: Contracting Authority
       Lanner School
       Lanmoor Estate, Redruth, TR16 6AZ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/our-schools/lanner-school/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      6: Contracting Authority
       Parc Eglos School
       Church Hill, Parc Eglos, Helston, TR13 8UP, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/parc-eglos-school/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      7: Contracting Authority
       Pencoys School
       Loscombe Road, Four Lanes, TR16 6RB, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/our-schools/pencoys-school/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      8: Contracting Authority
       Pennoweth School
       Drump Road, Redruth, TR15 1NA, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/our-schools/pennoweth-school/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      9: Contracting Authority
       Porthleven School
       Torleven Road, Porthleven, Helston, TR13 9BX, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/1994-2/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      10: Contracting Authority
       Portreath School
       Penberthy Road, Portreath, Redruth, TR16 4LU, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/our-schools/portreath-school/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      11: Contracting Authority
       Rosemellin School
       Cliff View Road, Camborne, TR14 8PG, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/our-schools/rosemellin-school/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      12: Contracting Authority
       Roskear School
       Roskear, Camborne, TR14 8DJ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/our-schools/roskear-school/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      13: Contracting Authority
       Sithney School
       Crowntown, Helston, TR13 0AE, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/sithney-school/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      14: Contracting Authority
       Trannack School
       Trannack, Helston, TR13 0DQ, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/1988-2/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      15: Contracting Authority
       Treloweth School
       Higher Broad Lane, Redruth, TR15 3JL, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/our-schools/treloweth-school/
       NUTS Code: UKK3

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
      16: Contracting Authority
       Weeth School
       Holman Avenue, Camborne, TR14 7GA, United Kingdom
       Email: tenders@litmuspartnership.co.uk
       Main Address: https://croftymat.org/our-schools/weeth-school/
       NUTS Code: UKK3