Essentia Community Procurement: Provision of Payroll and Pension Services to Surrey Heartlands Clinical Commissioning Group

  Essentia Community Procurement is using Delta eSourcing to run this tender exercise

Notice Summary
Title: Provision of Payroll and Pension Services to Surrey Heartlands Clinical Commissioning Group
Notice type: Contract Notice
Authority: Essentia Community Procurement
Nature of contract: Services
Procedure: Open
Short Description: On 1st April 2020, NHS East Surrey, Guildford and Waverley, North West Surrey and Surrey Downs Clinical Commissioning Groups (CCGs) will merge to become NHS Surrey Heartlands CCG. The newly formed CCG will have a headcount of around 500 staff on a single VPD and ESR, and will require a provider for its payroll and pension services from April 2020. This procurement is being carried out by Guildford and Waverley CCG on behalf of the Surrey Heartlands CCG.
Published: 09/12/2019 19:21
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UK-Guildford: Payroll management services.
Section I: Contracting Authority
      I.1) Name and addresses
             Guildford and Waverley Clinical Commissioning Group
             Dominion House, Woodbridge Road, Guildford, GU1 4PU, United Kingdom
             Tel. +44 2071889397, Email: rebecca.mcmahon@gstt.nhs.uk
             Contact: Rebecca McMahon
             Main Address: http://www.guildfordandwaverleyccg.nhs.uk/
             NUTS Code: UKJ2
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Guildford:-Payroll-management-services./9QD3J9B8K6
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Health

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Provision of Payroll and Pension Services to Surrey Heartlands Clinical Commissioning Group       
      Reference Number: Q1100
      II.1.2) Main CPV Code:
      79211110 - Payroll management services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: On 1st April 2020, NHS East Surrey, Guildford and Waverley, North West Surrey and Surrey Downs Clinical Commissioning Groups (CCGs) will merge to become NHS Surrey Heartlands CCG. The newly formed CCG will have a headcount of around 500 staff on a single VPD and ESR, and will require a provider for its payroll and pension services from April 2020. This procurement is being carried out by Guildford and Waverley CCG on behalf of the Surrey Heartlands CCG.       
      II.1.5) Estimated total value:
      Value excluding VAT: 150,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      79631000 - Personnel and payroll services.
      66520000 - Pension services.
      
      II.2.3) Place of performance:
      UKJ2 Surrey, East and West Sussex
      
      II.2.4) Description of procurement: On 1st April 2020, NHS East Surrey, Guildford and Waverley, North West Surrey and Surrey Downs Clinical Commissioning Groups (CCGs) will merge to become NHS Surrey Heartlands CCG. The newly formed CCG will have a headcount of around 500 staff on a single VPD and ESR, and will require a provider for its payroll and pension services from April 2020.

This procurement is being carried out by Guildford and Waverley CCG on behalf of the Surrey Heartlands CCG.

The CCG will be seeking an expert, reliable, and responsive service to work closely alongside the CCG's People and OD team to ensure that employees are paid accurately and on time each month, delivering payroll processing and administration (including HR data entry), pension administration and advice, and account management.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 250,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: No       
      Description of renewals: Not provided
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing          
      Selection criteria as stated in the procurement documents       
      List and brief description of selection criteria:       
      Not Provided    
      Minimum level(s) of standards possibly required (if applicable) :       
      Not Provided    
      III.1.3) Technical and professional ability    
      Selection criteria as stated in the procurement documents
      List and brief description of selection criteria:       
      Not Provided      
      Minimum level(s) of standards possibly required (if applicable) :          
      Not Provided   
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 14/01/2020 Time: 10:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 36
      
      IV.2.7) Conditions for opening of tenders:
         Date: 14/01/2020
         Time: 10:00
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Guildford:-Payroll-management-services./9QD3J9B8K6

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/9QD3J9B8K6
   VI.4) Procedures for review
   VI.4.1) Review body:
             Guildford and Waverley CCG
       Dominion House, Woodbridge Road, Guildford, GU1 4PU, United Kingdom
       Internet address: http://www.guildfordandwaverleyccg.nhs.uk/
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 09/12/2019

Annex A


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