The Wheatley Housing Group Ltd: RGN0001-297 Solar PV

UK-Glasgow: Solar panels.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Wheatley Housing Group Ltd
      Wheatley House, 25 Cochrane Street, Glasgow, G1 5HL, United Kingdom
      Tel. +44 1412746427, Email: louise.cairns@wheatley-group.com, URL: http://www.wheatley-group.com/
      Contact: Procurement, Attn: Louise Cairns
      Electronic Access URL: http://www.delta-esourcing.com
      Electronic Submission URL: http://www.delta-esourcing.com

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: WORKS
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: RGN0001-297 Solar PV
      II.1.2)Type of contract and location of works, place of delivery or of performance: WORKS
         Realisation, by whatever means of work, corresponding to the requirements specified by the contracting authorities

         Region Codes: UKM - SCOTLAND         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system: The notice involves the setting up of a framework agreement                                                        

      II.1.4)Information on framework agreement:      

            Framework agreement with a single operator
         Duration of the framework agreement:
            Duration in year(s): 4             
         Estimated total value of purchases for the entire duration of the framework agreement:
                        
            Estimated value excluding VAT: 50,000,000
            Currency: GBP
                              
      II.1.5)Short description of the contract or purchase:
      Solar panels. Solar photovoltaic modules. Solar installation. Solar panel roof-covering work. Solar energy. Wheatley Group is about to embark on an exercise to procure the contracts through which the long term service provision of ‘Roof Rent’ or purchased installed solar photovoltaic (PV) systems on residential and commercial properties owned by members of the Wheatley Group, shall be procured.

It is envisaged that an estimated 8000 house type properties may have Solar PV fitted in the initial call off from this framework. This will provide the tenant with the use of the electricity generated for free, thereby reducing the tenant’s fuel bill. This is a measure to reduce fuel poverty and help our tenants.

It is envisaged that there shall be further call offs from the framework to ensure as much of the Groups stock has Solar PV as possible. This framework shall also be offered to other Housing providers if they wish to utilise it.

Wheatley Group wishes to appoint one solar PV supplier per Lot.
Lot 1: Under the fully funded option: each call off would be a 20year contract which would include Design, Install operate & maintain, whereby the provider on the framework would be registered for the FIT and Export tariff.
Lot 2: In this option, we would look for each call off to award a contract where the provider Supply’s and installs & maintains the solar PV for 2 years, thereafter we would look to tender the maintenance separately. The Wheatley Group would register for the FIT and export tariff.

Within the ITT the Tender evaluation ratios will be
Lot1 Fully funded: 100% quality
Lot 2 Supply & Install 70% Cost 30% quality

The initial call off of 8000 would be expected to start on site as soon as possible (estimated March 2016)

The contracting authority is acting as a central purchasing body for all current and future contracting authority subsiduary compnaies and aslo for other organisations involved in providing or managing social housing (viz. Scottish Local Authorities and other Registered social Landlords whose properties are located within the boundary of any Scottish Local Authority.

The principal site or location of the works is the area contained within the City of Glasgow (NUTS Code UKM 34. Other Likely locations for projects are East Lothian and Midlothian (NUTS Code UKM23), Edinburgh (NUTS Code UKM25). By Exception projects may be located outwith these areas but within the Boundary of mainland Scotland.
         
      II.1.6)Common Procurement Vocabulary:
         09331000 - Solar panels.
         
         09331200 - Solar photovoltaic modules.
         
         09332000 - Solar installation.
         
         45261215 - Solar panel roof-covering work.
         
         09330000 - Solar energy.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Wheatley Group is about to embark on an exercise to procure the contracts through which the long term service provision of ‘Roof Rent’ or purchased installed solar photovoltaic (PV) systems on residential and commercial properties owned by members of the Wheatley Group, shall be procured.

As part of the continuous improvement programme, in 2012 Glasgow Housing Association (GHA) installed 500 solar photovoltaic systems on their properties, using mono-crystalline PV arrays comprising 1.8 kW to 2.45kW peak. In addition, Cube Housing has installed PV on high rise blocks, and Loretto has installed a number of installations on sheltered housing and commercial units across Scotland.

It is envisaged that an estimated 8000 house type properties may have Solar PV fitted in the initial call off from this framework. This will provide the tenant with the use of the electricity generated for free, thereby reducing the tenant’s fuel bill. This is a measure to reduce fuel poverty and help our tenants.

It is envisaged that there shall be further call offs from the framework to ensure as much of the Groups stock has Solar PV as possible. This framework shall also be offered to other Housing providers if they wish to utilise it.

Wheatley Group wishes to appoint one solar PV supplier per Lot.
Lot 1: Under the fully funded option: each call off would be a 20year contract which would include Design, Install operate & maintain, whereby the provider on the framework would be registered for the FIT and Export tariff.
Lot 2: In this option, we would look for each call off to award a contract where the provider Supply’s and installs & maintains the solar PV for 2 years, thereafter we would look to tender the maintenance separately. The Wheatley Group would register for the FIT and export tariff.

Within the ITT the Tender evaluation ratios will be
Lot1 Fully funded: 100% quality
Lot 2 Supply & Install 70% Cost 30% quality

The initial call off of 8000 would be expected to start on site as soon as possible (estimated March 2016) with this initial programme for 8000 taking no longer than 18months

There will be support for this project from
•Energy Team, who will manage the day-to-day project delivery and assist with any requirements as a first point of contact for the appointed supplier.
•Local asset officers, who will assist with overseeing installation and ensuring WHG assets are protected.
•Housing Officers, who will liaise with tenants to help with communication and access.
•Fuel Advisors, who will support tenants to make the most of their new PV system once installed.

There is an expectation that this procurement shall be required to fulfil obligations for community benefits & the Wheatley Pledge. With regards to the community benefits we shall expect as a minimum a commitment of 10% of staff to be recruited as new entrants. The expectation under the Wheatley pledge shall be that the applicant shall endeavour to employ members of staff utilising the Wheatley pledge grant & or they shall provide some other benefit to the local community such as charitable donations or volunteering time.         
         Estimated value excluding VAT: 50,000,000
         Currency: GBP
                        
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 48 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Lot 1: Solar PV Fully Funded

      1)Short Description:      
      Within the fully funded Lot it is expected that the provider will fully fund the supply, installation, maintenance and operation of the solar PV panels. The provider shall get the FIT and Export tariff. The tenant shall receive the use of the electricity generated.

      2)Common Procurement Vocabulary:
         09330000 - Solar energy.
                  09331000 - Solar panels.
                  09331200 - Solar photovoltaic modules.
                  09332000 - Solar installation.
                  45261215 - Solar panel roof-covering work.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            There shall be a single provider per Lot      
      Lot No: 2
      Title: Lot 2: Solar PV Supply, Installation & Maintenance

      1)Short Description:      
      In this option, we would look for each call off to award a contract where the provider will Supply, install & maintain the solar PV for 2 years, thereafter we would look to tender the maintenance separately. The Wheatley Group would register for the FIT and export tariff.

      2)Common Procurement Vocabulary:
         09330000 - Solar energy.
                  09331000 - Solar panels.
                  09331200 - Solar photovoltaic modules.
                  09332000 - Solar installation.
                  45261215 - Solar panel roof-covering work.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            There will be a single provider per Lot         
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Details will be set out in the contract documents
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Details will be set out in the contract documents
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Joint and several liability. If a Successful economic operator is a consortium, the contracting authority shall require each consortium member to be jointly and severally liable for all obligations under the contract.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      The successful economic operator and its supply chain will be required to assist in the achievement of the contracting authority's social and environmental objectives. Accordingly, economic operators should be aware that the contract performance conditions and evaluation criteria will include social and environmental considerations. Details will be set out in the contract documents.      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      In accordance with all the offences listed in Article 45(1) to 52 of Directive 2004/18/EC (implemented as Regulation 23(1) to 29 of the Public Contract Regulations (PCR) 2012 in the UK) and all of the professional misconducts listed at Article 45(2) to 52 of Directive 2004/18/EC (see also Regulation 23(2) to 29 in the PCR 2012) to the decision of whether an applicant is eligible to be invited to tender.

Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 to 29 lists.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Minimum Level(s) of standards possibly required:
         Applicants will require to meet minimum standard of economic and financial standing as set out in the Pre-qualification Questionnaire with can be downloaded from the Delta-esourcing site, to applicants who submit a request to participate.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Minimum Level(s) of standards possibly required:
         Technical Capacity will be assessed by reference to responses to a series of questions set out in the Pre-qualification questionnaire. Responses will be scored out of 100 and an applicant who scores less than 60 will not be included in the list of contractors invited to tender. Details will be set out in the Pre-qualification questionnaire.      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
               
         Envisaged number of operators: 5
         
         Objective Criteria for choosing the limited number of candidates:
         The contracting authority will score responses to the Pre-qualification questionnaire in accordance with the methodology set out therein in order to identify the ranking of applicants. The five organisations / consortia who have achieved the highest scores (subject to a minimum score of 60) will be invited to tender.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: RGN001-297      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 24/07/2015
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 27/07/2015
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 26/08/2015      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The Pre-qualification questionnaire must be completed and submitted electronically using the delta esourcing web portal.
Applicants must read through the instructions and follow the process to respond to this opportunity.
The information and documents for this opportunity are available on https://www.delta-esourcing.com/tenders/UK-UK-Glasgow:-Solar-panels./34D5HH8WT5
You must register on this site to respond to the opportunity.
The deadline for submitting your completed Pre-qualification questionnaire is 27th July 12:00 noon. Please ensure you allow plenty of time to upload your documents when responding to this invitation prior to the closing date and time.
If you experience technical difficulties please contact the Delta Esourcing helpdesk on +4408452707050 or email helpdesk@delta-esourcing.com
The contracting authority reserves the right not to award any contract as a result of the procurement process and in such an event will not be liable for any costs incurred by any party.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Glasgow:-Solar-panels./34D5HH8WT5

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/34D5HH8WT5
GO-2015625-PRO-6719296 TKR-2015625-PRO-6719295
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: The contracting authority will incorporate a minimum od a 10 calandar day standstill period once the award of the contract is communicated to tenderers. This period allows unsucessful tenderer to seek further debriefing from the contracting authority before the contract is entered into. Applicants can make a written request for de-brief information and this information must be provided within 15 days of this written request bneing recieved. Such additional information should be requested from the address in 1.1 if an appeal regarding the award of contract has not been sucessfully resolved, the Public Contracts (Scotland) Regulations 2012 (SSI 2012/88) provided for aggrieved parties who have been harmed or are at riskof harm by a breach of the rules to take action in the Sheriff Court or Court of Session. Any such action must be brought promptly (generally witin 30 days)   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 25/06/2015

ANNEX A

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Organisations involved in providing or managing social Housing (Viz. Scottish Local Authorities and other Registered Social Landlords) whose properties are located with the boundary of any Scottish Local Authority
      Scotland, Scotland, United Kingdom