The Wheatley Housing Group Ltd: Provision of Engineering Insurance and Inspection Service but excluding brokering services. Contract reference C545

UK-Glasgow: Engineering insurance services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Wheatley Housing Group Limited
      Wheatley House, 25 Cochrane Street, Glasgow, G11HL, United Kingdom
      Tel. +44 1412746314, Fax. +44 1412746205, Email: anne.mackenzie@wheatley-group.com, URL: http://www.wheatley-group.com
      Contact: Procurement Team, Attn: Anne Mackenzie

      Further information can be obtained at: ANNEX A.I
            
      Specifications and additional documents: ANNEX A.II
            
      Tenders or requests to participate must be sent to: ANNEX A.III
            
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      General Public Services

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: Yes

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: Provision of Engineering Insurance and Inspection Service but excluding brokering services. Contract reference C545
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 6

         Region Codes: UKM - SCOTLAND         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Engineering insurance services. Provision of Engineering insurance and Inspection Service, but excluding brokering services.
         
      II.1.6)Common Procurement Vocabulary:
         66519200 - Engineering insurance services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Not Provided      
      
      II.2.2)Options: Yes
         If yes, description of these options: Quotations required for a 3 year Long Term Agreement with a further Option of a 3 plus 2 Long Term Agreement.                   
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                           Number of possible renewals: Range between: 3 to 5                   
   II.3)Duration Of The Contract Or Time-Limit For Completion      
      Not Provided
   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      N/A
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Premiums will be paid at inception and annually thereafter.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      N/A
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      In order to be considered an Economic Operator organisations must be as at the tender closing date, considered and approved by the Mash Information Group and meet their required minimum financila standards. In the event that your organisation has not been considered and approved by the Marsh Information Group and would like to be considered for approval please go to WWW.Marsh.Com or contact the Public Sector Unit for instructions.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         see III.2.1.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         III.2.1.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: Yes       
      If yes, reference to relevant law, regulation or administrative provision:
      Reference to the relevant law, regulation or administrative provision: the Insurers must be authorised by the Financial Conduct Authority (FCA) or EU equivalent to carry on business in the relevant classes of Insurance as listed in the lots in this contract notice in accordance with the provisions of the Insurance Companies Act 1982, and any other statutory modifications thereof.      
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: No
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Negotiated
         Some candidates have already been selected: Yes       
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 3 and maximum number: 6         
         Objective Criteria for choosing the limited number of candidates:
         All Pre-selected Insurance/claims handlers will be issued a copy of the Market Presentation. Any Insurer/claims handler who registers an interest via e-mail to Marsh Ltd will be considered with agreement from both Marsh and Wheatley Housing Group.      
      IV.1.3)Reduction of the number of operators during the negotiation or dialogue: No    
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: Not Provided
   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: C545      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 02/09/2015
      Time-limit for receipt of requests for documents or for accessing documents: 12:00      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 19/10/2015
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: Conditional upon Long Term Agreement
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: 1. The following have been Pre Selected:
Zurich Municipal
Allianz Insurance
HSB Engineering Insurance
Arthur J Gallagher
Aviva Insurance
RSA Group
2. Wheatley Housing Group Limited is continuing to grow and will further extend this contract to other Companies who may become part of the Wheatley Housing Group Limited in the future.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Glasgow:-Engineering-insurance-services./S77Q3X6V7R

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/S77Q3X6V7R
GO-2015824-PRO-6973638 TKR-2015824-PRO-6973637
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: Not Provided   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 24/08/2015

ANNEX A
   I) Addresses and contact points from which further information can be obtained:
      Marsh Ltd
      16 Windsor Place, Cardiff, CF103BY, United Kingdom
      Tel. +44 2920431138, Fax. +44 2920431100, Email: Karen.davies@marsh.com
      Attn: Karen Davies   
   
   II) Addresses and contact points from which specifications and additional documents can be obtained:
      Marsh Ltd
      16 Windsor Place, Cardiff, CF10 3BY, United Kingdom
      Tel. +44 2920431138, Fax. +44 2920431100, Email: Karen.davies@marsh.com
      Attn: Karen Davies   
   
   III) Addresses and contact points to which tenders/requests to participate must be sent:
      Marsh Ltd
      16 Windsor Place, Cardiff, CF103BY, United Kingdom
      Tel. +44 2920431138, Fax. +44 2920431100, Email: Karen.davies@marsh.com
      Attn: Karen Davies

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         1: Contracting Authority
      Glasgow Housing Association Limited
      25 Cochrane Street, Glasgow, G11HL, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         2: Contracting Authority
      Cube Houisng Association Limited
      25 Cochrane Street, Glasgow, G11HL, United Kingdom

   IV) Address of the other contracting authority on behalf of which the contracting authority is purchasing
      Purchased on behalf of other contracting authority details:
         3: Contracting Authority
      Loretto Housing Association Limited
      25 Cochrane Street, Glasgow, G11HL, United Kingdom