Gatwick Airport Limited is using Delta eSourcing to run this tender exercise
Notice Summary |
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Title: | HR System and Payroll Services |
Notice type: | Contract Notice - Utilities |
Authority: | Gatwick Airport Limited |
Nature of contract: | Services |
Procedure: | Negotiated with competition |
Short Description: | HR System and Payroll Services GAL are seeking an HR System that will provide functionality including but not limited to Employee Self Service, Manager Self Service, Reporting tools, Performance Management, Recruitment, Learning Management, Time & Attendance, Talent & Succession, Expenses, Reward, Case Management, Organisation charts, Document Storage & Creation. The system must be customisable by GAL and be mobile compatible. Outsource payroll services. In addition GAL are seeking to outsource payroll services, to manage a monthly payroll for c2,800 employees, including all relevant HMRC reporting and year end reconciliations and provision of electronic and paper payslips. |
Published: | 07/06/2016 15:39 |
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Section I: Contracting Authority
I.1) Name and addresses
Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
Email: steven.firth@gatwickairport.com
Contact: Steven Firth
Main Address: www.gatwickairport.com, Address of the buyer profile: https://www.delta-esourcing.com/delta/mainMenu.html
NUTS Code: UKJ24
I.2) Joint procurement
The contract involves joint procurement: No.
In the case of joint procurement involving different countries, state applicable national procurement law: Not provided
The contract is awarded by a central purchasing body: No.
I.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Time-accounting-or-human-resources-software-package./7H35T67665
Additional information can be obtained from: the abovementioned address
Tenders or requests to participate must be sent to the abovementioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
I.6) Main activity:
Airport-related activities
Section II: Object
II.1) Scope of the procurement
II.1.1) Title: HR System and Payroll Services
Reference Number: 13538
II.1.2) Main CPV Code:
48450000 - Time accounting or human resources software package.
II.1.3) Type of contract: SERVICES
II.1.4) Short description: HR System and Payroll Services
GAL are seeking an HR System that will provide functionality including but not limited to Employee Self Service, Manager Self Service, Reporting tools, Performance Management, Recruitment, Learning Management, Time & Attendance, Talent & Succession, Expenses, Reward, Case Management, Organisation charts, Document Storage & Creation. The system must be customisable by GAL and be mobile compatible.
Outsource payroll services.
In addition GAL are seeking to outsource payroll services, to manage a monthly payroll for c2,800 employees, including all relevant HMRC reporting and year end reconciliations and provision of electronic and paper payslips.
II.1.5) Estimated total value:
Value excluding VAT: Not Provided
Currency: Not Provided
II.1.6) Information about lots:
This contract is divided into lots: No
II.2) Description
II.2.2) Additional CPV codes:
79631000 - Personnel and payroll services.
II.2.3) Place of performance:
UKJ24 West Sussex
II.2.4) Description of procurement: HR System and Payroll Services
GAL are seeking an HR System that will provide functionality including but not limited to Employee Self Service, Manager Self Service, Reporting tools, Performance Management, Recruitment, Learning Management, Time & Attendance, Talent & Succession, Expenses, Reward, Case Management, Organisation charts, Document Storage & Creation. The system must be customisable by GAL and be mobile compatible.
Outsource payroll services
In addition GAL are seeking to outsource payroll services, to manage a monthly payroll for c2,800 employees, including all relevant HMRC reporting and year end reconciliations and provision of electronic and paper payslips.
II.2.5) Award criteria:
Price is not the only award criterion and all criteria are stated only in the procurement documents
II.2.6) Estimated value:
Value excluding VAT: Not provided
Currency: Not provided
II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
Start: 01/04/2017 / End:
This contract is subject to renewal: Yes
Description of renewals: a period or periods not exceeding 24 months
II.2.9) Information about the limits on the number of candidates to be invited:
Envisaged minimum number: 4
Objective criteria for choosing the limited number of cadidates: Not provided
II.2.10) Information about variants:
Variants will be accepted: Yes
II.2.11) Information about options:
Options: No
Description of options: Not provided
II.2.12) Information about electronic catalogues:
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
II.2.13) Information about European Union funds:
The procurement is related to a project and/or programme financed by European Union funds: No
Identification of the project: Not provided
II.2.14) Additional information: Not provided
Section III: Legal, Economic, Financial And Technical Information
III.1) Conditions for participation
III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions:
Not Provided
III.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
List and brief description of selection criteria:
Not Provided
Minimum level(s) of standards possibly required (if applicable) :
Not Provided
III.1.4) Objective rules and criteria for participation
Not Provided
III.1.5) Information about reserved contracts (if applicable)
The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No
The execution of the contract is restricted to the framework of sheltered employment programmes: No
III.1.6) Deposits and guarantees required:
Not Provided
III.1.7) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
Not Provided
III.1.8) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
Not Provided
III.2) Conditions related to the contract
III.2.1) Information about a particular profession
Reference to the relevant law, regulation or administrative provision:
Not Provided
III.2.2) Contract performance conditions
Not Provided
III.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No
Section IV: Procedure
IV.1) Description
IV.1.1) Type of procedure:
IV.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement - NO
In the case of framework agreements justification for any duration exceeding 4 years: Not Provided
IV.1.4) Information about reduction of the number of solutions or tenders during negotiation or dialogue: No.
IV.1.6) Information about electronic auction:
An electronic auction will be used: No
Additional information about electronic auction: Not provided
IV.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
IV.2) Administrative information
IV.2.1) Previous publication concerning this procedure:
Notice number in the OJ S: Not provided
IV.2.2) Time limit for receipt of tenders or requests to participate
Date: 22/06/2016 Time: 12:00
IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: Not Provided
IV.2.4) Languages in which tenders or requests to participate may be submitted: English,
IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided
Section VI: Complementary Information
VI.1) Information about recurrence
This is a recurrent procurement: No
Estimated timing for further notices to be published: Not provided
VI.2) Information about electronic workflows
Electronic ordering will be used No
Electronic invoicing will be accepted No
Electronic payment will be used No
VI.3) Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Time-accounting-or-human-resources-software-package./7H35T67665
To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/7H35T67665
VI.4) Procedures for review
VI.4.1) Review body:
Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
Tel. +44 1293503286, Email: steven.firth@gatwickairport.com
VI.4.2) Body responsible for mediation procedures:
Not provided
VI.4.3) Review procedure
Precise information on deadline(s) for review procedures:
Not Provided
VI.4.4) Service from which information about the lodging of appeals may be obtained:
Gatwick Airport Limited
5th Floor Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
Tel. +44 1293503286
VI.5) Date Of Dispatch Of This Notice: 07/06/2016
Annex A