Gatwick Airport Limited: Grounds Maintenance Services at Gatwick Airport

UK-Gatwick: Grounds maintenance services.

Section I: Contracting Authority
   I.1) Name, Addresses and Contact Point(s):   
      Gatwick Airport Limited
      8th Floor, Destinations Place, Gatwick Aiport, Gatwick, RH6 0NP, United Kingdom
      Email: alison.gravett@gatwickairport.com, URL: www.gatwickairport.com, URL: www.gatwickairport.com\business
      Contact: Alison Gravett, Attn: Alison Gravett
      Electronic Submission URL: www.delta-esourcing.com

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above    
   
   I.2) Main activity:
Section II: Object Of The Contract: SERVICES
   II.1) Description
      II.1.1) Title attributed to the contract by the contracting authority: Grounds Maintenance Services at Gatwick Airport
      II.1.2) Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 1

         Region Codes: UKJ24 - West Sussex      
      
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract      
      
      II.1.4 )Information on framework agreement: Not Provided
   
      II.1.5) Short description of the contract or purchase:
       Gatwick Airport Limited is seeking expressions of interest from companies who are interested in providing Grounds Maintenance, Arborculture Services and Highway verge maintenance to the airport land.
         
      II.1.6) Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
         
      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): No       
      
      II.1.8) Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9) Information about variants:
         Variants will be accepted: Yes    
   
   II.2) Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Gatwick is seeking expressions of interest from Suppliers interested in providing Grounds Maintenance Services at Gatwick Airport.
The contract is advertised in three Lots.
Applicants may bid for a single Lot, or any combination of multiple Lots including bidding for all three Lots. Gatwick shall award contracts to provide the services to a minimum of one and a maximum of three organisations to fulfil the services required.
A single point of contact from each organisation will be required to manage the contract in full.
The high level detail is as follows. Further detail will be provided in the Invitation to Tender (ITT):
Lot 1 – Landside Grounds Maintenance Services
The high level scope of services to be provided includes, but is not limited to, the following:
•Providing suitable labour and equipment
•Providing emergency call out assistance 24/7 in addition to planned works
•Grounds Maintenance to include:
grass cutting
arboricultural
shrub bed maintenance
hedge cutting
weed spraying on hard areas
conservation works
planting of the landside areas
•General horticultural operations and other duties as required by Gatwick
Lot 2 – Airside Grounds Maintenance
There are circa 160 hectares airside for grounds maintenance. The requirement is to carry out regular grounds maintenance. There will be a requirement to provide emergency call out assistance 24hrs, 7 days per week in addition to any planned works
•Regular grounds maintenance including
Horticultural
Agricultural
Arboricultural
Conservation work
Reinstatement work
Planting (interior and exterior)
Tree work
Argronomist services
Undertaking of obstruction surveys when required
Weed killing to airside hard surfaces including taxiway, manoeuvring areas, stands and piers
Miscellaneous areas of land at Gatwick Airport as required
Lot 3 – Landside AND Airside Grounds Maintenance Services
Lot 3 is for both landside and airside grounds maintenance services with the requirements as detailed in Lots 1 and 2.
Main Objectives
The aim of the contract is for the Supplier(s) to work in partnership with Gatwick Airport in providing, maintaining and achieving high quality open spaces at the airport.
Countryside management is an area where there is close co-operation between Gatwick Airport, neighbouring local authorities and other environmental groups.
Gatwick owns and manages large areas of open space and woodlands. The Grounds Maintenance Supplier shall be responsible for all areas.                  
         Estimated value excluding VAT:
         Range between: and
         Currency:
                     
      II.2.2) Options: Not Provided         
         II.2.3) Information about renewals:getContractgetOptionsgetIsSubjectToRenewal
            This contract is subject to renewal: Yes
                   
   II.3) Duration Of The Contract Or Time-Limit For Completion      
         Starting: 01/12/2015
         Completion: 30/11/2019
      
   Information About Lots
            
      Lot No: 1
      Title: Landside Grounds Maintenance Services

      1) Short Description:      
      Grounds Maintenance Services to the Landside Areas of Gatwick Airport

      2) Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
         
      3) Quantity Or Scope:      
      The high level scope of services to be provided includes, but is not limited to, the following:
•Providing suitable labour and equipment
•Providing emergency call out assistance 24/7 in addition to planned works
•Grounds Maintenance to include:
grass cutting
arboricultural
shrub bed maintenance
hedge cutting
weed spraying on hard areas
conservation works
planting of the landside areas
General horticultural operations and other duties as required by Gatwick               
      4) Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                           
         5) Additional Information About Lots: Not Provided
               
      Lot No: 2
      Title: Airside Grounds Maintenance Services

      1) Short Description:      
      Grounds Maintenance Services for Airside areas of Gatwick Airport

      2) Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
         
      3) Quantity Or Scope:      
      There are circa 160 hectares airside for grounds maintenance. The requirement is to carry out regular grounds maintenance. There will be a requirement to provide emergency call out assistance 24hrs, 7 days per week in addition to any planned works
•Regular grounds maintenance including
Horticultural
Agricultural
Arboricultural
Conservation work
Reinstatement work
Planting (interior and exterior)
Tree work
Argronomist services
Undertaking of obstruction surveys when required
Weed killing to airside hard surfaces including taxiway, manoeuvring areas, stands and piers
Miscellaneous areas of land at Gatwick Airport as required               
      4) Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                           
         5) Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: Landside and Airside Grounds Maintenance Services

      1) Short Description:      
      Grounds Maintenance Services for all areas of Gatwick Airport which includes both landside and airside.

      2) Common Procurement Vocabulary:
         77314000 - Grounds maintenance services.
         
      3) Quantity Or Scope:      
      Landside Grounds Maintenance Services
The high level scope of services to be provided includes, but is not limited to, the following:
•Providing suitable labour and equipment
•Providing emergency call out assistance 24/7 in addition to planned works
•Grounds Maintenance to include:
grass cutting
arboricultural
shrub bed maintenance
hedge cutting
weed spraying on hard areas
conservation works
planting of the landside areas
General horticultural operations and other duties as required by Gatwick
Airside Grounds Maintenance
There are circa 160 hectares airside for grounds maintenance. The requirement is to carry out regular grounds maintenance. There will be a requirement to provide emergency call out assistance 24hrs, 7 days per week in addition to any planned works
•Regular grounds maintenance including
Horticultural
Agricultural
Arboricultural
Conservation work
Reinstatement work
Planting (interior and exterior)
Tree work
Argronomist services
Undertaking of obstruction surveys when required
Weed killing to airside hard surfaces including taxiway, manoeuvring areas, stands and piers
Miscellaneous areas of land at Gatwick Airport as required               
      4) Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                           
         5) Additional Information About Lots: Not Provided
                  
         
Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions relating to the contract
      III.1.1) Deposits and guarantees required:
      As detailed in the PQQ
      
      III.1.2) Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      As detailed in the PQQ
      
      III.1.3) Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      As detailed in the PQQ
      
      III.1.4) Other particular conditions:
         The performance of the contract is subject to particular conditions:Yes       
      If Yes, description of particular conditions:
      As detailed in the PQQ      
   III.2) Conditions For Participation
      III.2.1) Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      As detailed in the PQQ      
      III.2.2) Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As detailed in the PQQ         
         Minimum Level(s) of standards possibly required:
         As detailed in the PQQ
      
      III.2.3) Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As detailed in the PQQ         
         Minimum Level(s) of standards possibly required:
         As detailed in the PQQ      
      III.2.4) Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1) Information about a particular profession:
         Execution of the service is reserved to a particular profession: Not Provided      
      III.3.2) Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided

Section IV: Procedure
   IV.1) Type Of Procedure
      IV.1.1) Type of procedure: Restricted
      
      IV.1.2) Limitations on the number of operators who will be invited to tender or to participate:
                Not Provided
   
   IV.2) Award Criteria   
      IV.2.1) Award criteria:         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2) Information about electronic auction:
         An electronic auction will be used: No       

   IV.3) Administrative Information
      IV.3.1) File reference number attributed by the contracting authority: 13338      
      IV.3.2) Previous publication(s) concerning the same contract: No

      IV.3.3) Conditions for obtaining specifications and additional documents or descriptive document:



         Payable documents: No       
      
      IV.3.4) Time-limit for receipt of tenders or requests to participate
         Date: 10/08/2015
         Time: 12:00      
      IV.3.5) Date of dispatch of invitations to tender or to participate to selected candidates: Not Provided      
      IV.3.6) Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1) This Is A Recurrent Procurement: Yes
      Estimated timing for further notices to be published: 2018
   VI.2) Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3) Additional Information: Please note that Gatwick is not a utility or a contracting authority for the purposes of Directives 2004/17 and 2004/18 and Utilities Contracts Regulation 2006 and this notice is published voluntarily for publicity purposes only.
Information and formalities necessary for evaluating if the requirements are met: All requirements will be listed in the pre-qualification document which can be downloaded from eDelta, further information in section VI
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Gatwick:-Grounds-maintenance-services./WYSKHM86EC

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/WYSKHM86EC
GO-201579-PRO-6774678 TKR-201579-PRO-6774677
   
   VI.4) Procedures For Appeal
      VI.4.1) Body responsible for appeal procedures:
      Gatwick Airport Limited
      Head of Procurement, 8th Floor, Destinations Place, Gatwick Airport, Gatwick, RH6 0NP, United Kingdom
      Email: alison.gravett@gatwickairport.com

      VI.4.2) Lodging of appeals: Not Provided   
   
      VI.4.3) Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 09/07/2015

ANNEX A