Shaw Consulting Ltd: Digital Workplace and EDM Solution

UK-Didsbury: IT services: consulting, software development, Internet and support.
Section I: Contracting Authority
      I.1) Name and addresses
             Southway Housing Trust
             Southern Gate, 729 Princess Road, Didsbury, M20 2LT, United Kingdom
             Tel. +44 07722067596, Email: chris.shaw@shawc.co.uk
             Contact: Email or Phone
             Main Address: https://www.southwayhousing.co.uk/, Address of the buyer profile: https://www.shawc.co.uk
             NUTS Code: UKD33
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: https://www.delta-esourcing.com/tenders/UK-UK-Didsbury:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./C2DSD223FK
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: Not provided
      I.4) Type of the contracting authority
            Body governed by public law
      I.5) Main activity
            Housing and community amenities

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: Digital Workplace and EDM Solution       
      Reference Number: Not provided
      II.1.2) Main CPV Code:
      72000000 - IT services: consulting, software development, Internet and support.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: This procurement is focussed on extending the use of Microsoft 365 to implement a “Digital Workplace” environment that capitalises on 365 functionality to develop a more efficient working environment through a centralised platform for information, communication, and collaboration. Southway has identified key areas of focus to be (i) and effective Intranet that is the hub of working activities, (ii) effective document management.       
      II.1.5) Estimated total value:
      Value excluding VAT: 1       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      Not Provided       
      II.2.3) Place of performance:
      UKD33 Manchester
      
      II.2.4) Description of procurement: The core objectives for Microsoft 365 have been identified as needing to replace three existing projects that were already under review prior to considering Microsoft 365. The first two of these projects will create the framework for delivering future efficiencies which Southway see as their Digital Workplace, and will result in an effective Intranet and Document Management platform. In short, these initial objectives are:

Objective 1 - Intranet replacement.
Objective 2 - Document Management – General business needs.

The third requirement is an existing business efficiency project that merges well into the 365 project utilising the 365 framework to deliver more effective financial management processes across the business.

Objective 3 – Invoice Automation – Finance Process Enhancement.

Such environments could be described as many things by suppliers and customers; however, for the purpose of this tender, we will refer to Southway’s desired environment as “Digital Workplace”.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: Not provided       
      Currency: Not provided       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 12       
      This contract is subject to renewal: Yes       
      Description of renewals: Annual renewals for up to 5 years.
      
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Educational and professional qualifications required:
the supplier’s proposed project managers must be certified in an internationally recognised project management methodology e.g. PRINCE2, Agile.
your organisation must be ISO9001:2015 certified or have an equivalent quality management system.    
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      Finance Checks and Insurance Levels as detailed below:    
      Minimum level(s) of standards possibly required (if applicable) :       
      FINANCE CHECKS
The minimum level of economic and financial standing and / or the minimum financial threshold will be assessed by Southway by performing a Dun & Bradstreet check, an ‘Overall Business Risk’ score of ‘Moderate’, ‘Low Moderate’, or ‘Low’ will be classed as a pass; a score of ‘Moderate-High” or ‘High’ will be classed as a failure.

INSURANCE LEVELS
Must self-certify that you have or will obtain before the contract commences the following insurance levels:
Employer’s (Compulsory) Liability Insurance = £10 million.
Public Liability Insurance = £10 million.
Professional Indemnity Insurance = £10 million    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      There are a number of technical pass / fail requirements detailed in the SSQ and these are detailed below:    
      Minimum level(s) of standards possibly required (if applicable) :          
      Microsoft Gold Partner
Microsoft SharePoint Services Gold Partner
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description OPEN
      IV.1.1) Type of procedure: Open   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: Not provided       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 30/07/2021 Time: 17:00
            
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender: Not Provided      
      IV.2.7) Conditions for opening of tenders:
         Date: 02/08/2021
         Time: 09:00
         Place:
         Virtually
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: No    
   Estimated timing for further notices to be published: Not provided
   VI.2) Information about electronic workflows
   Electronic ordering will be used No       
   Electronic invoicing will be accepted No       
   Electronic payment will be used No       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Didsbury:-IT-services:-consulting%2C-software-development%2C-Internet-and-support./C2DSD223FK

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/C2DSD223FK
   VI.4) Procedures for review
   VI.4.1) Review body:
             Southway Housing Trust
       Southern Gate, 729 Princess Road, Didsbury, M20 2LT, United Kingdom
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 24/06/2021

Annex A