London Boroughs of Richmond and Wandsworth: ARCH Contract for the Provision of Support Services

UK-Coventry: Business and management consultancy and related services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Association of Retained Council Housing
      4 Riley Court, Millburn Hill Road, University of Warwich Science Park, Coventry, CV4 7HP, United Kingdom
      Tel. +44 2088717012, Email: scook@wandsworth.gov.uk, URL: http://www.arch-housing.org.uk/about.aspx
      Attn: Stephanie Cook
      Electronic Access URL: https://www.delta-esourcing.com/respond/T345897TVE
      Electronic Submission URL: https://www.delta-esourcing.com/respond/T345897TVE

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SERVICES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: ARCH Contract for the Provision of Support Services
      II.1.2)Type of contract and location of works, place of delivery or of performance: SERVICES         
         Service Category: 11

         Region Codes: UKG33 - Coventry         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Business and management consultancy and related services. Administration services. Business and management consultancy services. Administrative housing services. Promotional services. Marketing services. ARCH (Association of Retained Council Housing) is an association of councils in England who have retained ownership and management of their council homes.

ARCH is inviting suitably qualified and experienced organisations to submit tenders for the provision of professional, secretarial and administrative services for ARCH. The Contract will be for a fixed period of 3 years commencing on 1 January 2016.

The services required include:
•Business and management consultancy services.
•Administration Services.
•Promotion and Marketing Services.
•Event management.
•Maintenance, updating, review and development of the ARCH website.
•Hosting email accounts.
•Production and dissemination of ARCH Reports.
•Attendance at and servicing of meetings.
•Undertaking the role and function of Company Secretary.
•Management of the ARCH accounts and funds.
         
      II.1.6)Common Procurement Vocabulary:
         79400000 - Business and management consultancy and related services.
         
         75100000 - Administration services.
         
         79410000 - Business and management consultancy services.
         
         75123000 - Administrative housing services.
         
         79342200 - Promotional services.
         
         79342000 - Marketing services.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: Yes    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The estimated contract value for the 3 year period is £210,000. The Contract is expected to commence on 1 January 2016.      
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 36 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      As set out in the tender documentation.
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      As set out in the tender documentation.
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      As set out in the tender documentation.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: Not Provided      
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      As set out in the tender documentation.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in the tender documentation.         
         Minimum Level(s) of standards possibly required:
         As set out in the tender documentation.
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As set out in the tender documentation.         
         Minimum Level(s) of standards possibly required:
         As set out in the tender documentation.      
      III.2.4)Information about reserved contracts: Not Provided   
   III.3)Conditions Specific To Service Contracts
      III.3.1)Information about a particular profession:
         Execution of the service is reserved to a particular profession: No       
      III.3.2)Staff responsible for the execution of the service:
         Legal persons should indicate the names and professional qualifications of the staff responsible for the execution of the service: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Open
   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: CPT 1769      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 03/09/2015
         Time: 12:00      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         
      IV.3.7)Minimum time frame during which the tenderer must maintain the tender
         Duration in days: 120
      
      IV.3.8)Conditions for opening tenders
         Not Provided

Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Coventry:-Business-and-management-consultancy-and-related-services./T345897TVE

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/T345897TVE
GO-201583-PRO-6882098 TKR-201583-PRO-6882097
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      Not Provided

      VI.4.2)Lodging of appeals: The Contracting Authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the ARCH Contract for Support Services is communicated to tenderers. Applicants who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful.

If an appeal regarding the award of the ARCH Contract for Support Services has not been successfully resolved, the Public Contracts Regulations 2015 (SI 2015 No.102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the contract has been entered into the court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the courts to set aside the award decision before the contract is entered into.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 03/08/2015

ANNEX A