University of Essex: T459 Furniture Agent for University of Essex

UK-Colchester: Procurement consultancy services.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      University of Essex
      Central Procurement Unit (Estates Management Section), Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
      Tel. +44 1206872068, Fax. +44 1206872937, Email: procure@essex.ac.uk, URL: http://www.essex.ac.uk, URL: http://www.essex.ac.uk/purchasing/unrestricted/contracts.shtm
      Contact: Central Procurement Unit, Attn: Adrian Woodmore
      Electronic Access URL: https://www.delta-esourcing.com/delta/index.html
      Electronic Submission URL: https://www.delta-esourcing.com/delta/index.html

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: As Above       
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Education

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: T459 Furniture Agent for University of Essex
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKH3 - Essex         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Procurement consultancy services. Storage services. Urban furniture. Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products. Furniture. Office furniture. Computer furniture. Garden furniture. Dining-room furniture. Miscellaneous furniture and equipment. Miscellaneous furniture. Modular furniture. Conference-room furniture. Lounge and reception-area furniture. Parts of furniture. Installation of built-in furniture. Furniture design services. Tables, cupboards, desk and bookcases. Desks and tables. Tables. Computer tables. Dining tables. Coffee tables. Seats, chairs and related products, and associated parts. Chairs. Dining chairs. Miscellaneous seats and chairs. Installation of partitioning. Installation work of roller blinds. Installation of partition walls. Integrated circuit sockets or mounts. The University is seeking an experienced Agent to handle the range of procurement activity, short term storage and logistics for the new Essex Business School (£485k approx), Library Extension (£872k approx) in our Colchester Campus then the Gateway Building in our Southend Campus (£100k approx). It is vital to work closely with stakeholders to ensure that the fitting out is a smooth process ready for various opening/start dates in accordance with a design brief and style.
This is a mixed contract consisting mainly of OJEU Goods as the main cost, but a service activity is required to handle this as a Part B Procurement Service and a Part A Storage Service elements as well as logistics of the goods.
We intend to allow the winning bidder the scope to carry on supplying Furniture for these specific projects for up to 1 year to satisfy any other additions as and when required by users.
         
      II.1.6)Common Procurement Vocabulary:
         79418000 - Procurement consultancy services.
            FA01-6 - For educational use
         
         63121100 - Storage services.
         
         34928400 - Urban furniture.
         
         39000000 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products.
         
         39100000 - Furniture.
         
         39130000 - Office furniture.
         
         39134000 - Computer furniture.
         
         39142000 - Garden furniture.
         
         39143200 - Dining-room furniture.
         
         39150000 - Miscellaneous furniture and equipment.
         
         39151000 - Miscellaneous furniture.
         
         39151300 - Modular furniture.
         
         39153000 - Conference-room furniture.
         
         39156000 - Lounge and reception-area furniture.
         
         39157000 - Parts of furniture.
         
         45421153 - Installation of built-in furniture.
         
         79934000 - Furniture design services.
         
         39120000 - Tables, cupboards, desk and bookcases.
         
         39121000 - Desks and tables.
         
         39121200 - Tables.
         
         39134100 - Computer tables.
         
         39143210 - Dining tables.
         
         39143310 - Coffee tables.
         
         39110000 - Seats, chairs and related products, and associated parts.
         
         39112000 - Chairs.
         
         39112100 - Dining chairs.
         
         39113000 - Miscellaneous seats and chairs.
         
         45421141 - Installation of partitioning.
         
         45421145 - Installation work of roller blinds.
         
         45421152 - Installation of partition walls.
         
         31712118 - Integrated circuit sockets or mounts.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: No
      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      The estimated value of the initial fit out for all 3 requirements is £1.5m (one million and five hundred thousand pounds). This notice covers all furniture and furnishings which are required for the Essex Business School in order to meet the Architects Design and for maintaining warranties and any other broken items or any other requirements for project for 1 year in order to maintain the design features and quality of the items purchased. There is a brief overview of types of furniture in the PQQ but it includes Tables, Chairs, Stools, Breakout Furniture of different styles and designs and to meet various needs plus smaller items clocks and bins in order to 'fit out'. There is a clear overview of the Specification in the PQQ then for the ITT/Tender Stage the Specification will be in even higher detail in order to obtain the pricing and correct items.                  
         Estimated value excluding VAT:
         Range between: 1,200,000 and 1,700,000
         Currency: GBP
               
      
      II.2.2)Options: Not Provided         
         II.2.3)Information about renewals:
            This contract is subject to renewal: No          
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 30 (from the award of the contract)

   Information About Lots
               
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      The University reserves the right to request deposits and guarantees as required
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      As detailed in the PQQ
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      The University requests Joint and Several Liability from the successful bidder. This is detailed further within the PQQ where bidders will confirm this status in the Pass / Fail section in order to proceed.
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:
         The Authority will apply all the offences listed in Article 45(1) of Directive 2004/18/EC (implemented as Regulation 23(1) of the Public Contract Regulations (PCR) 2006 in the UK) and all of the professional misconducts listed at Article 45(2) of Directive 2004/18/EC (see also Regulation 23(2) in the PCR 2006) to the decision of whether a Candidate is eligible to be invited to tender.
         
         A full list of these criteria are at http://www.delta-esourcing.com/delta/project/reasonsForExclusion.html#pcr
         
         Candidates will be required to answer these questions as part of the qualification process. For candidates who are registered overseas, you will need to declare if you have any offences/misconduct under your own countries laws, where these laws are equivalent to the Regulation 23 lists. Candidates who have been convicted of any of the offences under Article 45(1) are ineligible and will not be selected to bid, unless there are overriding requirements in the general interest for doing so. Candidates who are guilty of any of the offences, circumstances or misconduct under Article 45(2) may be excluded from being selected to bid at the discretion of the Authority.

      As detailed in the PQQ      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         
         Information and formalities necessary for evaluating if requirements are met:
         As detailed in the PQQ         
         Minimum Level(s) of standards possibly required:
         As detailed in the PQQ
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As detailed in the PQQ         
         Minimum Level(s) of standards possibly required:
         As detailed in the PQQ      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 5 and maximum number: 6         
         Objective Criteria for choosing the limited number of candidates:
         We anticipate having 5 bidders shortlisted to the ITT Tender Stage utilising the 5 highest scoring PQQs as set out in the criteria. We reserve the right to invite a 6th bidder where the scoring is very close.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: T459      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:


         Not Provided      
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 19/05/2014
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 09/06/2014      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Colchester:-Procurement-consultancy-services./BWEMR369DK

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/BWEMR369DK
GO-2014417-PRO-5613259 TKR-2014417-PRO-5613258
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      University of Essex
      Wivenhoe Park, Colchester, CO4 3SQ, United Kingdom
      Tel. +44 1206872068, Email: procure@essex.ac.uk, URL: www.essex.ac.uk/purchasing

      VI.4.2)Lodging of appeals: This authority will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to seek further debriefing from the contracting authority before the contract is entered into. Applicants have two working days from notification of the award decision to request additional debriefing and that information has to be provided a minimum of three working days before expiry of the standstill period. Such additional information should be requested from the address in section I.1.
If an appeal regarding the award of a contract has not been successfully resolved, the Public Contracts Regulations 2006 (SI 2006 No5) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). Where a contract has not been entered into, the court may order the setting aside of the award decision or order the authority to amend any document and may award damages. If the contract has been entered into, the court may only award damages   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Not Provided

   VI.5) Date Of Dispatch Of This Notice: 17/04/2014

ANNEX A