Sovereign Housing Association : PPE, Corporate Clothing and Janitorial supplies

UK-Christchurch, Dorset: Occupational clothing, special workwear and accessories.

Section I: Contracting Authority
   I.1)Name, Addresses and Contact Point(s):
      Spectrum Housing Group
      Spectrum House, Grange Road, Christchurch, Dorset, BH23 4GE, United Kingdom
      Tel. +44 1425283584, Email: carolyne.manyuira@spectrumhousing.co.uk, URL: www.spectrumhousing.co.uk, URL: http://spectrum.g2b.info/cgi-gen/profile.pl?action=view_profile&oid=6668#6
      Contact: Procurement Team, Attn: Carolyne Manyuira, Category Manager
      Electronic Access URL: https://www.delta-esourcing.com/respond/8HQDVXTN75
      Electronic Submission URL: https://www.delta-esourcing.com/respond/8HQDVXTN75

      Further information can be obtained at: As Above       
      Specifications and additional documents: As Above       
      Tenders or requests to participate must be sent to: ANNEX A.III
            
   
   I.2)Type of the contracting authority:
      Body governed by public law

   I.3) Main activity:
      Housing and community amenities

   I.4) Contract award on behalf of other contracting authorities:
      The contracting authority is purchasing on behalf of other contracting authorities: No

Section II: Object Of The Contract: SUPPLIES
   II.1)Description
      II.1.1)Title attributed to the contract by the contracting authority: PPE, Corporate Clothing and Janitorial supplies
      II.1.2)Type of contract and location of works, place of delivery or of performance: SUPPLIES
         Purchase

         Region Codes: UKK22 - Dorset CC         
      II.1.3) Information about a public contract, a framework or a dynamic purchasing system:The notice involves a public contract                                                       
      
      II.1.5)Short description of the contract or purchase:
      Occupational clothing, special workwear and accessories. Protective and safety clothing. Special clothing and accessories. Footwear. Workwear accessories. Cleaning products. Janitorial services. Corporate clothing. Spectrum Housing Group (SHG) is conducting a tender exercise in order to procure Personal Protective Equipment (PPE), Corporate Clothing and Janitorial Supplies. SHG is seeking to select one or more suppliers to provide the supply and distribution of PPE, Workwear/Corporate Clothing and Janitorial Supplies. The Supplier (s) will deliver the services required across the Group and its subsidiaries. SHG has main locations at Christchurch, Poole, Blandford, Exeter, Leicester and on the Isle of Wight. This procurement will be split into 3 Lots:
Lot 1 - Corporate Clothing/Workwear
Lot 2 - Personal Protective Equipment (PPE) including Safety Footwear
Lot 3 - Janitorial and safety sundries

To register your interest in this notice and to obtain additional information on this procurement, please visit www.Delta-esourcing.com
         
      II.1.6)Common Procurement Vocabulary:
         18100000 - Occupational clothing, special workwear and accessories.
         
         35113400 - Protective and safety clothing.
         
         18400000 - Special clothing and accessories.
         
         18800000 - Footwear.
         
         18140000 - Workwear accessories.
         
         39830000 - Cleaning products.
         
         98341130 - Janitorial services.
         
         18222000 - Corporate clothing.
         

      II.1.7) Information about Government Procurement Agreement (GPA):
         The contract is covered by the Government Procurement Agreement (GPA): Yes       
      II.1.8)Lots:
         This contract is divided into lots: Yes          
         If yes, tenders should be submitted for: One or more lots

      II.1.9)Information about variants:
         Variants will be accepted: No    
   
   II.2)Quantity Or Scope Of The Contract
      II.2.1)Total quantity or scope:
      Lot 1: Corporate Clothing/Workwear e.g. male, female and unisex clothing, polo shirts, trousers, sweatshirts, work pants fleeceses, Jackets, high visibility wear, outdoor/weather protection, formal workwear, tshirts, coverall, tabard etc.
Lot 2: Personal Protective Equipment (PPE) including Safety Footwear e.g. safety boots, ear protection, head protection, eye protection, gloves, head, face, knee and eye safety products, respiratory and hearing protection.
Lot 3: Janitorial and Safety Sundries e.g cloths/dusters, mops, buckets, gloves and aprons and other additional safety signs, vacuum cleaners, cleaning chemicals, paper products, cleaning wipes, air fresh chemicals, first aid kits, spill kits and bio hazard kits etc.         
         Estimated value excluding VAT: 700,000
         Currency: GBP
                        
      
      II.2.2)Options: No          
         II.2.3)Information about renewals:
            This contract is subject to renewal: Yes
                  
         Number of possible renewals: 1
                           
      If known, in the case of renewable supplies or service contracts, estimated time-frame for subsequent contracts:
         Duration in months: 24
         
   II.3)Duration Of The Contract Or Time-Limit For Completion      
         Duration in months: 36 (from the award of the contract)

   Information About Lots
            
      Lot No: 1
      Title: Corporate Clothing/workwear

      1)Short Description:      
      Typical examples are male, female and unisex workwear, polo shirts, sweatshirts, trousers, work pants, fleeces, high visibility wear, outdoor/weather protection. This list is indicative and in no way exhaustive.

      2)Common Procurement Vocabulary:
         18100000 - Occupational clothing, special workwear and accessories.
                  18222000 - Corporate clothing.
                  18400000 - Special clothing and accessories.
                  18140000 - Workwear accessories.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots:         
            Lot 2: Lot title - Personal Protective Equipment (PPE) including Safety Footwear
Lot 3: Janitorial and Safety Sundries      
      Lot No: 2
      Title: Personal Protective Equipment (PPE) including Safety Footwear

      1)Short Description:      
      Items covered in this lot include but not limite to: Personal Protective Equipment and workwear, coverall, high visibility clothing, footwear including safety shoes or boots, respiratory and hearing protection, gloves, goggles, face and eye safety products etc.

      2)Common Procurement Vocabulary:
         18830000 - Protective footwear.
                  18444000 - Protective headgear.
                  33735000 - Goggles.
                  35113400 - Protective and safety clothing.
                  18140000 - Workwear accessories.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
               
      Lot No: 3
      Title: Janitorial and Safety Sundries

      1)Short Description:      
      Items included in this lot but not limited to are: cleaning chemicals, mops, buckets, vacuum cleaners, polish/hard surface cleaners, air fresh chemicals, paper products, waste bins, waste/laundry sacks, brushes, cleaning wipes, bio hazard kits, spill kits and safety signs.

      2)Common Procurement Vocabulary:
         98341130 - Janitorial services.
                  39830000 - Cleaning products.
         
      3)Quantity Or Scope: Not Provided
               
      4)Indication About Different Date For Start Of Award Procedures And/Or Duration Of The Contract Not Provided
                        
                  
         5)Additional Information About Lots: Not Provided
                  
Section III: Legal, Economic, Financial And Technical Information
   III.1)Conditions relating to the contract
      III.1.1)Deposits and guarantees required:
      Not Provided
      
      III.1.2)Main financing conditions and payment arrangements and/or reference to the relevant provisions governing them:
      Not Provided
      
      III.1.3)Legal form to be taken by the group of economic operators to whom the contract is to be awarded:
      Not Provided
      
      III.1.4)Other particular conditions:
         The performance of the contract is subject to particular conditions: No       
   III.2)Conditions For Participation
      III.2.1)Personal situation of economic operators, including requirements relating to enrolment on professional or trade registers:

      This is as set out in the tender documentation.      
      III.2.2)Economic and financial capacity
         Economic and financial capacity - means of proof required:         
         (a) appropriate statements from banks or, where appropriate, evidence of relevant professional risk indemnity insurance;
         (b) the presentation of balance-sheets or extracts from the balance-sheets, where publication of the balance-sheet is required under the law of the country in which the economic operator is established;
         (c) a statement of the undertaking's overall turnover and, where appropriate, of turnover in the area covered by the contract for a maximum of the last three financial years available, depending on the date on which the undertaking was set up or the economic operator started trading, as far as the information on these turnovers is available.
         
         Information and formalities necessary for evaluating if requirements are met:
         This is as set out in the tender documents
      
      III.2.3)Technical capacity
         Technical capacity - means of proof required         
         
         Information and formalities necessary for evaluating if requirements are met:
         As stated in the tender documentation      
      III.2.4)Information about reserved contracts: Not Provided
Section IV: Procedure
   IV.1)Type Of Procedure
      IV.1.1)Type of procedure: Restricted
      
      IV.1.2)Limitations on the number of operators who will be invited to tender or to participate:
                        Envisaged minimum number: 5         
         Objective Criteria for choosing the limited number of candidates:
         Most economically advantageous tender (MEAT) as stated in the tender documentation.   
   IV.2)Award Criteria
      IV.2.1)Award criteria:      
         The most economically advantageous tender in terms of
            The criteria stated in the specifications, in the invitation to tender or to negotiate or in the descriptive document

      IV.2.2)Information about electronic auction:
         An electronic auction will be used: No       

   IV.3)Administrative Information
      IV.3.1)File reference number attributed by the contracting authority: Not Provided      
      IV.3.2)Previous publication(s) concerning the same contract: No

      IV.3.3)Conditions for obtaining specifications and additional documents or descriptive document:

      Date: 20/07/2015
      Time-limit for receipt of requests for documents or for accessing documents: 12:00
         Payable documents: No       
      
      IV.3.4)Time-limit for receipt of tenders or requests to participate
         Date: 30/07/2015
         Time: 12:00      
      IV.3.5)Date of dispatch of invitations to tender or to participate to selected candidates: 20/08/2015      
      IV.3.6)Language(s) in which tenders or requests to participate may be drawn up:         English
         


Section VI: Complementary Information

   VI.1)This Is A Recurrent Procurement: No
   VI.2)Information about European Union funds:
      The contract is related to a project and/or programme financed by European Union funds: No       
   VI.3)Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement, and the contract will be awarded on the basis of the most economically advantageous tender. This contract is for a period of 3 years with a possible extension of 2 years based on contract performance i.e. KPIs. Spectrum Housing Group shall not be responsible for any costs, charges or expenses incurred by bidders and accepts no liability for any costs, charges or expenses irrespective of the outcome of the competition, or the the competition is cancelled or posponed. All dates, time periods and values specified are provisional and SHG reserves the right to change these.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Christchurch%2C-Dorset:-Occupational-clothing%2C-special-workwear-and-accessories./8HQDVXTN75

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/8HQDVXTN75
GO-2015619-PRO-6698826 TKR-2015619-PRO-6698825
   
   VI.4)Procedures For Appeal
      VI.4.1)Body responsible for appeal procedures:
      High Court of England and Wales
      The Strand, London, WC2A 2LL, United Kingdom
      Tel. +44 2079476000, URL: https://www.judiciary.gov.uk/you-and-the-judiciary/going-to-court/high-court/

      Body responsible for mediation procedures:
               Spectrum Housing Group
         Spectrum House, Grange Road, Christchurch, BH23 4GE, United Kingdom
         Tel. +44 7581489201

      VI.4.2)Lodging of appeals: Spectrum Housing Group will comply with the Public Contracts Regulations 2015 and will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.   
   
      VI.4.3)Service from which information about the lodging of appeals may be obtained:
            Spectrum Housing Group
      Spectrum House, Grange Road, Christchurch, BH23 4GE, United Kingdom
      Tel. +44 7581489201

   VI.5) Date Of Dispatch Of This Notice: 19/06/2015

ANNEX A
   
   III) Addresses and contact points to which tenders/requests to participate must be sent:
      Spectrum Housing Group
      Spectrum House, Grange Road, Christchurch, BH23 4GE, United Kingdom
      Tel. +44 7581489201