0426 Print Services Framework: 0426 Print Services Framework

  0426 Print Services Framework is using Delta eSourcing to run this tender exercise

Notice Summary
Title: 0426 Print Services Framework
Notice type: Contract Notice
Authority: 0426 Print Services Framework
Nature of contract: Services
Procedure: Restricted
Short Description: Essex County Council and Partner organisations are looking for a single supplier to provide a range of expert and cost-effective Print, Reprographics and Scanning Services. The Authority proposes to establish a new Framework for four years (three years plus extension of up to one year). The successful Supplier must ensure that the service is available to be commissioned by August 2018.
Published: 26/03/2018 14:26
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UK-Chelmsford: Printing and related services.
Section I: Contracting Authority
      I.1) Name and addresses
             Essex County Council
             County Hall, Market Road, Chelmsford, CM1 1QH, United Kingdom
             Tel. +44 3457430430, Email: melanie.bailey@essex.gov.uk
             Main Address: http://www.delta-esourcing.com
             NUTS Code: UKH3
      I.2) Joint procurement
      The contract involves joint procurement: No.
      In the case of joint procurement involving different countries, state applicable national procurement law: Not provided       
      The contract is awarded by a central purchasing body: No.
      I.3) Communication
      The procurement documents are available for unrestricted and full direct access, free of charge, at: http://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Printing-and-related-services./E89EVBW7P4
      Additional information can be obtained from: the abovementioned address
      Tenders or requests to participate must be sent electronically via http://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Printing-and-related-services./E89EVBW7P4 to the abovementioned address       
      Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at: http://www.delta-esourcing.com
      I.4) Type of the contracting authority
            Regional or local authority
      I.5) Main activity
            General public services

Section II: Object
II.1) Scope of the procurement
      II.1.1) Title: 0426 Print Services Framework       
      Reference Number: 0426
      II.1.2) Main CPV Code:
      79800000 - Printing and related services.

      II.1.3) Type of contract: SERVICES
      II.1.4) Short description: Essex County Council and Partner organisations are looking for a single supplier to provide a range of expert and cost-effective Print, Reprographics and Scanning Services. The Authority proposes to establish a new Framework for four years (three years plus extension of up to one year). The successful Supplier must ensure that the service is available to be commissioned by August 2018.       
      II.1.5) Estimated total value:
      Value excluding VAT: 85,000,000       
      Currency: GBP
      II.1.6) Information about lots:
      This contract is divided into lots: No       
   
II.2) Description
      
      II.2.2) Additional CPV codes:
      22000000 - Printed matter and related products.
      22100000 - Printed books, brochures and leaflets.
      22300000 - Postcards, greeting cards and other printed matter.
      22450000 - Security-type printed matter.
      22458000 - Bespoke printed matter.
      22800000 - Paper or paperboard registers, account books, binders, forms and other articles of printed stationery.
      22900000 - Miscellaneous printed matter.
      30199700 - Printed stationery except forms.
      30199710 - Printed envelopes.
      79810000 - Printing services.
      79811000 - Digital printing services.
      79820000 - Services related to printing.
      79821000 - Print finishing services.
      79823000 - Printing and delivery services.
      79824000 - Printing and distribution services.
      79999100 - Scanning services.
      
      II.2.3) Place of performance:
      UKH3 Essex
      
      II.2.4) Description of procurement: Print Services Framework Agreement to provide expert and cost-effective print, reprographics and scanning services to the Authority and its Partners.
      II.2.5) Award criteria:
            Price is not the only award criterion and all criteria are stated only in the procurement documents            
      II.2.6) Estimated value:
      Value excluding VAT: 85,000,000       
      Currency: GBP       
      II.2.7) Duration of the contract, framework agreement or dynamic purchasing system:
      Duration in months: 48       
      This contract is subject to renewal: Yes       
      Description of renewals: A Framework for four years (three years plus extension of up to one year). The renewal may be tendered during year 3, or year 4 if the option to extend is used.
      II.2.9) Information about the limits on the number of candidates to be invited:
             Envisaged minimum number: 5
            / Maximum number: 8       
      Objective criteria for choosing the limited number of candidates: Not provided
      II.2.10) Information about variants:
      Variants will be accepted: No
      II.2.11) Information about options:
      Options:       No             
      Description of options: Not provided
      II.2.12) Information about electronic catalogues:
      Tenders must be presented in the form of electronic catalogues or include an electronic catalogue: No
      II.2.13) Information about European Union funds:
      The procurement is related to a project and/or programme financed by European Union funds: No       
      Identification of the project: Not provided             
      II.2.14) Additional information: Not provided       


Section III: Legal, Economic, Financial And Technical Information
   III.1) Conditions for participation
      III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
      List and brief description of conditions:          
      Not Provided       
      III.1.2) Economic and financial standing       
      List and brief description of selection criteria:
      In accordance with Article 47 of Directive 2004/18/EC and Regulation 24 of the Public Contracts
Regulations 2006 and as set out in the SSQ which is available to bidders at the web address and portal address
shown in section I    
      Minimum level(s) of standards possibly required (if applicable) :       
      As set out in the SSQ which is available to bidders at the web address and portal address shown in section I    
      III.1.3) Technical and professional ability
      List and brief description of selection criteria:       
      In accordance with Articles 48 to 50 of Directive 2004/18/EC and Regulation 25 of the Public Contracts Regulations 2006 and as set out in the SSQ which is available to bidders at the web address shown in section I    
      Minimum level(s) of standards possibly required (if applicable) :          
      As set out in the SSQ which is available to bidders at the web address and portal address shown in section I
      III.1.5) Information about reserved contracts (if applicable)   
      The contract is reserved to sheltered workshops and economic operators aiming at the social and professional integration of disabled or disadvantaged persons: No       
      The execution of the contract is restricted to the framework of sheltered employment programmes: No    
      
   III.2) Conditions related to the contract
      III.2.1) Information about a particular profession    
      Reference to the relevant law, regulation or administrative provision:          
      Not Provided    
      III.2.2) Contract performance conditions          
      Not Provided          
      III.2.3) Information about staff responsible for the performance of the contract
      Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract: No

Section IV: Procedure
   IV.1) Description RESTRICTED
      IV.1.1) Type of procedure: Restricted   
   
   IV.1.3) Information about a framework agreement or a dynamic purchasing system    
         The procurement involves the establishment of a framework agreement    
         Framework agreement with a single operator       
         Envisaged maximum number of participants to the framework agreement:
Not Provided               
         The procurement involves the setting up of a dynamic purchasing system - NO    
         In the case of framework agreements justification for any duration exceeding 4 years: Not Provided    
   
   
   IV.1.6) Information about electronic auction:
      An electronic auction will be used: No
      Additional information about electronic auction: Not provided
   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No       
   IV.2) Administrative information
      IV.2.1) Previous publication concerning this procedure:
         Notice number in the OJ S: 2017/S 223 - 38869       
      IV.2.2) Time limit for receipt of tenders or requests to participate
       Date: 27/04/2018 Time: 12:00
      IV.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates: 08/05/2018       
      IV.2.4) Languages in which tenders or requests to participate may be submitted: English,       
      IV.2.6) Minimum time frame during which the tenderer must maintain the tender:
         Duration in month(s): 3
      
      

Section VI: Complementary Information
   VI.1) Information about recurrence
   This is a recurrent procurement: Yes    
   Estimated timing for further notices to be published: Year 3 or year 4 of the contract period
   VI.2) Information about electronic workflows
   Electronic ordering will be used Yes       
   Electronic invoicing will be accepted Yes       
   Electronic payment will be used Yes       
   VI.3) Additional Information: The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The estimated value indicated at II.1.5 is indicative only. No level of expenditure is guaranteed by ECC. The figures stated are an estimate of the potential value of all contracts that may be entered in to by ECC and the other organisations named as able to contract with the successful suppliers during the contract period. ECC reserves the right to cancel the procurement exercise and/or not to award all or part of a contract. ECC will not be responsible for any costs incurred by potential suppliers (or any other person participating in the process) in relation to this procurement exercise including if the procurement exercise is cancelled. Each bidder shall be responsible for its own costs and expenses incurred in participating in this process. A copy of the permissible users can be found as an appendix to the specification in the Procurement documents being released on the 28/03/2018. For more general information please email the contact stated within this notice. The access code for this opportunity on Bip Delta is E89EVBW7P4.
For more information about this opportunity, please visit the Delta eSourcing portal at:
https://www.delta-esourcing.com/tenders/UK-UK-Chelmsford:-Printing-and-related-services./E89EVBW7P4

To respond to this opportunity, please click here:
https://www.delta-esourcing.com/respond/E89EVBW7P4
   VI.4) Procedures for review
   VI.4.1) Review body:
             High Court, Royal Courts of Justice
       The Strand, London, WC2A 2LL, United Kingdom
       Tel. +44 2079476000
   VI.4.2) Body responsible for mediation procedures:
Not provided
   VI.4.3) Review procedure
   Precise information on deadline(s) for review procedures:    
    Not Provided    
   VI.4.4) Service from which information about the lodging of appeals may be obtained:
Not provided
   VI.5) Date Of Dispatch Of This Notice: 26/03/2018

Annex A


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UK-Chelmsford: Printing and related services.

Section I: Contracting Authority

   I.1) Name, Addresses and Contact Point(s):
       Essex County Council
       County Hall, Market Road, Chelmsford, CM1 1QH, United Kingdom
       Tel. +44 3457430430, Email: melanie.bailey@essex.gov.uk
       Main Address: http://www.delta-esourcing.com
       NUTS Code: UKH3

   I.2) Joint procurement:
      The contract involves joint procurement: No          
      In the case of joint procurement involving different countries, state applicable national procurement law: Not Provided
      The contract is awarded by a central purchasing body: Yes

   I.4)Type of the contracting authority:
      Regional or local authority

   I.5) Main activity:
      General public services

Section II: Object Of The Contract

   II.1) Scope of the procurement

      II.1.1) Title: 0426 Print Services Framework            
      Reference number: 0426

      II.1.2) Main CPV code:
         79800000 - Printing and related services.


      II.1.3) Type of contract: SERVICES

      II.1.4) Short description: Contract Award - Essex County Council and Partner organisations are looking for a single supplier to provide a range of expert and cost-effective Print, Reprographics and Scanning Services. The Authority proposes to establish a new Framework for four years (three years plus extension of up to one year). The successful Supplier must ensure that the service is available to be commissioned by August 2018.

      II.1.6) Information about lots
         This contract is divided into lots: No
            
      II.1.7) Total value of the procurement (excluding VAT)
          Value: 85,000,000
                  
         Currency:GBP            

   II.2) Description

      II.2.2) Additional CPV code(s):
            22000000 - Printed matter and related products.
            22100000 - Printed books, brochures and leaflets.
            22300000 - Postcards, greeting cards and other printed matter.
            22450000 - Security-type printed matter.
            22458000 - Bespoke printed matter.
            22800000 - Paper or paperboard registers, account books, binders, forms and other articles of printed stationery.
            22900000 - Miscellaneous printed matter.
            30199700 - Printed stationery except forms.
            30199710 - Printed envelopes.
            79810000 - Printing services.
            79811000 - Digital printing services.
            79820000 - Services related to printing.
            79821000 - Print finishing services.
            79823000 - Printing and delivery services.
            79824000 - Printing and distribution services.
            79999100 - Scanning services.


      II.2.3) Place of performance
      Nuts code:
      UKH3 - Essex
   
      Main site or place of performance:
      Essex
             

      II.2.4) Description of the procurement: Print Services Framework Agreement to provide expert and cost-effective print, reprographics and scanning services to the Authority and its Partners.

      II.2.5) Award criteria:
      Quality criterion - Name: Social value, Best value, Ordering system, General requirements (all 4 are 0.5% each) / Weighting: 2
      Quality criterion - Name: Commissioning print / Weighting: 5
      Quality criterion - Name: Urgent requests / Weighting: 5
      Quality criterion - Name: Special Requirements / Weighting: 1
      Quality criterion - Name: Job Library / Weighting: 1
      Quality criterion - Name: Distribution & location / Weighting: 3
      Quality criterion - Name: Quality & Consistency / Weighting: 3
      Quality criterion - Name: Manage your suppply chain / Weighting: 1
      Quality criterion - Name: Service Meetings / Weighting: 3
      Quality criterion - Name: Users / Weighting: 1
      Quality criterion - Name: Mobilisation & implementation / Weighting: 1
      Quality criterion - Name: Business Continuity / Weighting: 1
      Quality criterion - Name: Communication with Users / Weighting: 3
                  
      Cost criterion - Name: Calculated total cost / Weighting: 60
      Cost criterion - Name: Uplift for Urgent/Immediate Work / Weighting: 10
            

      II.2.11) Information about options
         Options: No
         

      II.2.13) Information about European Union funds
         The procurement is related to a project and/or programme financed by European Union funds: No
         

      II.2.14) Additional information: Not Provided


Section IV: Procedure

IV.1) Description

   IV.1.1)Type of procedure: Restricted


   IV.1.3) Information about a framework agreement or a dynamic purchasing system
      The procurement involves the establishment of a framework agreement: Yes       
      A dynamic purchasing system was set up: No

   IV.1.6) Information about electronic auction
      An electronic auction has been used: No

   IV.1.8) Information about the Government Procurement Agreement (GPA)
      The procurement is covered by the Government Procurement Agreement: No

IV.2) Administrative information

   IV.2.1) Previous publication concerning this procedure
       Notice number in the OJEU: 2017/S 223-38869
      
   

   IV.2.9) Information about termination of call for competition in the form of a prior information notice
      The contracting authority will not award any further contracts based on the above prior information notice: No

Section V: Award of contract

Award Of Contract (No.1)

   Contract No: 0426    
   Lot Number: Not Provided    
   Title: Not Provided

   A contract/lot is awarded: Yes


   V.2) Award of contract

      V.2.1) Date of conclusion of the contract: 31/07/2018

      V.2.2) Information about tenders
         Number of tenders received: 5
         Number of tenders received from SMEs: 3 (SME - as defined in Commission Recommendation 2003/361/EC)          
         Number of tenders received from tenderers from other EU Member States: Not Provided          
         Number of tenders received from tenderers from non-EU Member States: Not Provided          
         Number of tenders received by electronic means: Not Provided

      V.2.3) Name and address of the contractor

      The contract has been awarded to a group of economic operators: No
         
         Contractor (No.1)
             Paragon Service Point (Trading division of Paragon Group UK Limited)
             Pallion Trading Estate,, Sunderland,, Tyne and Wear,, SR4 6ST, United Kingdom
             Internet address: www.servicepointuk.com
             NUTS Code: UKH
            The contractor is an SME: No

      V.2.4) Information on value of the contract/lot (excluding VAT)
         Initial estimated total value of the contract/lot: 85,000,000          
         Total value of the contract/lot: 85,000,000
         Currency: GBP

      V.2.5) Information about subcontracting
         The contract is likely to be subcontracted: No
         
Section VI: Complementary information

   VI.3) Additional information: CONTRACT AWARD-The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.
The estimated value indicated at II.1.5 is indicative only. No level of expenditure is guaranteed by ECC. The figures stated are an estimate of the potential value of all contracts that may be entered in to by ECC and the other organisations named as able to contract with the successful suppliers during the contract period. A copy of the permissible users can be found as an appendix to the specification in the Procurement documents. For more general information please email the contact stated within this notice.
To view this notice, please click here:
https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=328485208

   VI.4) Procedures for review

      VI.4.1) Review body
          High Court, Royal Courts of Justice
          The Strand, London, WC2A 2LL, United Kingdom
          Tel. +44 2079476000

      VI.4.3) Review procedure
         Precise information on deadline(s) for review procedures: Not Provided

      VI.4.4) Service from which information about the review procedure may be obtained
         Not Provided

   VI.5) Date of dispatch of this notice: 08/08/2018